Purchase Manager
Holland & Barrett - Al Khayyat Investment
مجموع سنوات الخبرة :9 years, 8 أشهر
• Maintaining a very minimal stock based on the Budget and Sales of each store.
• Monitoring the In/Out slips within the outlets and the warehouse to minimize the negative and inaccurate stock files.
• Providing sales & stocks report based on the category and staff for each outlet to assess the performance of store and make comparisons between stores.
• Preparing the documents and other requirements in getting the products registered with the DM (Dubai Municipality)
• Ensuring proper check and follow up on getting the new shipments in the system by liaising with the warehouse and the IT department so that new shipments are available sale without delay.
• Follow up with the warehouse and supplier on Damages, Excess and short supply of products and notifying the suppliers within the short period to prevent shrinkage and losses
• Liaising with the accounts and ensuring in following the payments terms of the suppliers so on time payment bonus is achieved and we meet contractual payment terms.
• Ensuring the stores is updated with all their enquiries related to products and offers.
• Providing all administrative and HR support to all new recruits and existing staff.
• Coordinating point between stores and maintenance team for all kinds of maintenance works.
• Organizing and preparing participation certificates to all the outlets with guidelines and protocols of DSS & DSF.
• Coordinating with the outlets in motivating to achieve targets by supporting them with sales points.
• Clearing petty cash after verification with the outlets on their miscellaneous expenses.
• Liaising with the Mall management/Landlords/real estate and Admin department with new shop openings for documents - (Lease, Ejari, trade license..etc)
• Tracking and follow up of each projects (shop fit outs) on their progress with the contractors.
• Monitoring of P&L for the month for all the departments.
• Follow up on all the timelines with the Department Heads on their new projects and the said targets.
• Preparing presentations based on the requirements of the meeting - Quarterly, Sales...
• To review and investigate ways to improve stock loss throughout the division whilst ensuring the General Managers and compliant with all stock loss procedures.
• Identifying, searching and liaising with potential new businesses by along with Business Development Manager.
• Investigating and monitoring day to day compliance of all business units to AKI set operational policy and guidelines.
• Investigate and provide solutions for smooth operations from purchase to distribution level for the all the divisions.
• Verification and confirmation all the Franchise and Lease agreements/contract to ensure they are on the said terms and conditions.
• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
Purchaser / Product Manager
09 April 2009 - present
Life Healthcare Group, Dubai -UAE
Retail: Life Pharmacies serves an average of 12, 000 customers every single day through 68 retail outlets located through out the United Arab Emirates.
Distribution: Life is the exclusive distributors of major brands like Solgar, Nature’s Plus, Eveline, Pharmaceries, Avalon, SISSEL, Vitry, Drive Medical etc to name a few in United Arab Emirates through fully owned subsidiary company Nutripharm FZCO.
• Analytical and researching capabilities for identifying and assessing viability of new products, services and suppliers
• Sound ability to negotiate favorable terms (Shipments & Payment) and prices with the suppliers.
• Follow up with the freight forwarders on consignments in-line and ensuring the shipment documents is intact. (Imply with the Dubai customs standards), until the consignment is dispatched in the warehouse.
• Analysis of Sales data of each brand in ensuring product volumes, and order flow within warehouse / outlets in achieving said target sales objectives.
• Liaison with Sales and Marketing Management to ensure effectiveness of sales campaigns and promotions (by providing sales materials and training in coordination with the Principles).
• Coordinating and supervision of Sales / Launch plan implementation with the Sales and Marketing Management and the Merchandising team.
• Submission of new Products for registration with Dubai Municipality along with the required documents.
• Ensuring and tracking of all merchandising planners/targets for each store with the merchandisers.
• Experience in optimizing internal work process and managing the inventory levels in the warehouse (dispatch and storage).
• Coordinating in ensuring overall requirements (internal and external signage’s, blinds…etc) for store openings.
• Coordinating with Graphic department and the Printing company in ensuring the deadlines for the assigned projects.
Buying Assistant (Boots Pharmaceutical Co.)
24 April 06-present
M.H.AlShaya Co.L.L.C, Dubai - UAE.
Al Shaya Group is one of the major players across a variety of sectors, initially in Kuwait and the Kingdom of Saudi Arabia and more recently throughout the Middle East, Turkey, Cyprus and Russia. They are developing distinct businesses in real estate, construction, hotels, automotive and general trading. They also have major brands like Starbucks, Debenhams, Evans, Milano, Mothercare, MAC, Liz Caliborne, Next, Boots (pharmaceutical), Footlockers and Le Pain Quotidien (restaurant).
• Generating Daily/Monthly sales reports covering GCC
• Analysis of Category Sales data as required by the business
• System data updates (AIMS/KCC)in line supplier trems for price and other updates
• Respond / resolve store queries on scanning & price issues.
• Assist in promotion role out and stock level monitoring for sales plan.
• Integrate system data with planners and maintaining Masterline.
• Coordinating with Regional offices for Sales Plan implementation.
• Maintaining a track sheet on all the local purchases.
• Follow up with the suppliers regarding the delivery of goods, returns, expiry issues
• Supporting / Co-ordination with stores resolve scanning issues and supplier co-ordination.
• Forwarding of all invoices on local purchases to finance dept after the completion.
• Arranging meetings with the suppliers to sort issues related to invoices and pricing
Regional Administration Assistant cum Secretary:
02 May 2005 -24 April 06
M.H.AlShaya Co.L.L.C, Dubai - UAE.
• Carries out day to day activities for Purchasing / Housing & Transport and General Administration Services, as assigned.
• Follows and ensures compliance with company policy and procedure for processing of / delivery of assigned services.
• Consolidates and verifies requisitions for office supplies from stores, departments / divisions
• Assists in obtaining quotations and best prices and quality, and in sourcing / evaluating suppliers
• Processes local purchase orders (LPO) / ledger forms and obtains approvals, verify supplies received against LPO
• Responsible for dispatch, maintenance, repair of all company furniture and staff buses, issuing of fuel coupons to staff bus drivers and maintaining appropriate records.
• Maintaining annual contracts for the company.
• Arranging / Coordinating with for Meetings rooms / hotel / travel requirements, on a regular basis for all staff in coordination with other Al Shaya Offices
• Issue of salary certificates and experience certificates for staff,
• Sorting and dispatching of all letters and mails to the concerned malls.
• Promoted to Buying Assistant for Boots ( Al Shaya ) in April 2006
Presently pursuing BBA,