Manger Accounts & Finance
Euro Gulf Techno Services LLC
Total years of experience :27 years, 5 months
Lead the transition of the division to the new ERP environment ( Sage 300 ERP)
Manage & arrange for the financial requirements for the new projects and for the working capital requirements of the division
Provide various reports to the management regarding the ongoing projects
Leads cost-control initiatives
Coordinate with the projects team for timely billing for final billings on completed projects
Coordinate with all the relevant department & follow ups with the Clients to achieve the monthly collection targets on the Receivables
Provide guidance to the accounting staff and also plan for the various tasks to achieve the reporting deadlines & new challenges.
Successfully completed the registration process for VAT system to be introduced from financial year 2018, in U.A.E.
Job-responsibilities include -
Responsible for the maintenance of accounting & other relevant records for the division
Manage & arrange for the financial requirements for the new projects and for the working capital requirements of the division
Coordinate with head office finance, accounting, internal audit teams for various reporting and other relevant matters
Provide recommendations & options to the Vice chairman on various financing requirements for upcoming projects
Provide various reports to the management regarding the ongoing projects
Leads cost-control initiatives
Coordinate with the projects & commercial team for timely billing for progressive works & final billings on completed projects
Coordinate with all the relevant department & follow ups with the Clients to achieve the monthly collection targets on the Receivables
Provide guidance to the accounting staff and also plan for the various tasks to achieve the reporting deadlines & new challenges.
Oversee the effective implementation & roll out of new ERP system for the division.
Team member in setting up & implementing the Dubai branch financials on SAP
Perform all the financial & accounting activities for all Dubai branch related contracts ( ensure correct recording of Invoices & other periodic expenses for payments to relevant vendors / personnel etc., prepare proper documentation & seek relevant approvals for onward submission / invoicing to Basra, review & analyze the WBE relating to Dubai branch & also Far East project costs for the month, prepare accruals for month close after coordination with HR & General Services)
Review and analysis of structure costs for the branch; contract progress (VOWD); creation of COFF (call-offs); monthly service entries for completed & accepted services, etc.
Coordinate with the Accounting & Taxation department for submission of branch audited financials to the authorities.
Support to the Finance department in IRAQ, for tender process by receiving the tender documents on behalf of the department in Dubai & onward submission to the Committee
Coordinate with JV partners & ENI finance for FINCOM meetings & also preparation of the minutes & circulating the same to JV partners for their review & consideration.
Frequent visits to the camp in Iraq & co ordinate with various departments relating to Dubai branch contract requirements, etc.
Other ad-hoc assignments as per request from finance, cost control & budgeting & field operating departments
Perform all the functions of Accounting for capital expenditures & major projects
Analysis of various projects by WBS elements on monthly basis
Review of work-in-progress & milestone payments as per contracts
Preparation of Reconciliation Statements of all major Contractors Accounts & circulation to the respective Contractors at the year end. Ensure that the same is followed up for submission to Statutory Auditors.
Perform Stock Count of Materials, Verification of Fixed Assets in Dubai & IRAQ
Support for submission of reports & statements for group internal auditors
Other Ad-hoc assignments
Job-responsibilities include -
Perform all the functions of Accounting, Financial reporting, Treasury functions and Credit Control.
Implementation of SAGE accounting software to record all the transactions including Sales Order Processing/ Purchase Order Processing & FA module.
Reporting to Head Office in Bath, UK - Monthly Order Book, Full set of Accounts & QPR every quarterly. Also work closely with Operations & help in compilation of Annual Business Plan for the Middle East Office.
Perform administrative functions for the office covering Jafza related work for residency visa etc., Licenses & Leases
Customer Services Team member for the Gulf Geo Market ( S&OP functions for all PL, DSO reporting & participation in conference calls to districts, Compilation of the Weekly Billing Reports to the Customer Service Manager, Compiling the Monthly reports to management etc., coordinate with Accenture for Credit release for blocked accounts, Cash Applications etc., Other ad hoc assignments)
As ME Hub Accountant for the Drilling fluids product line I was handling the below profile :
i. Revenues ( including monthly revenue accruals & billings);
ii. Inventory Analysis ( reduction of SLOB); PPV & ICGP
iii. Analysis of CIP and arrange for capitalization of assets & Rental Tools.
iv. Preparation of monthly Balance Sheet reconciliations.
iv. Preparation of group reporting files to Houston.
v. Preparation & reviewing of Journals for month close & loading on SAP.
Documenting & filing of monthly journal documents for future references &
audit purposes.
vi. Monthly closing of financials.
vii. Coordinating with the various districts of Middle East operations for compilation of various management/ financial reports & ensure submissions within deadlines.
viii. Responsible for compilation for some Key reports & documents and also preparation of these reports for districts under my responsibility are described in summary below -
DSO - Daily Sales Outstanding Report for consolidated Middle East & the monthly Lapse Day Reports.
MRR - Monthly Revenue Reports for all the districts of Middle East analyzing by
Products against each Customer.
Inventory/ SLOB - Consolidated monthly Inventory report for Middle East
ERAP - Consolidated Expenditure Report Audit Report - submitted every month to Compliance Department in Houston.
Quarterly Rep. Letters - For each districts of Middle East submitted after quarterly reports are finalized. This report is reviewed by Finance Manager & then forwarded to Region Controller-Finance. This forms part of the Quarter pack to be submitted to the Corporate Finance Controller.
AFE - Authorization for Expenditures are prepared for all Capital Expenditures for approval of VP & Region Controller.
Monthly Tempos - Coordinating with various ops. Managers of districts to obtain information on Monthly Tempo files.
Quarterly Plans - Assist the Finance Manager in compilation & submission of Quarter Plans for all the districts (Apr DPR, July STP, Oct plan & Jan plan)
Personnel Utilization Report- This is compiled monthly for the entire BHDF ME district Ops. Personnel.
Other functions & activities include:
Review the payment documents forwarded by the district accountants before the approval of signatories on the bank stations.
Preparation of Balance Sheet Reconciliations for Saudi & Bahrain Geo Market & onward submission to the Finance Manager.
Develop written accounting policies & procedures ( prepared finance manual for Middle East which can be used as guidance for district accountants )
Provide various reports, reconciliations, documentations etc. required by the Internal Auditors & subsequently SOX & compliance auditors. Also assist the finance manager in compilation of various other reports.
Perform year end Inventory counts in various districts as part of Audit process ( e.g. Dubai, Bahrain, Egypt warehouse & APACHE rigs - 2007 & Saudi -National Factory - July 2008 )
Also handled AP & AR functions briefly.
Develop accounting records & subsidiary records in accordance with generally accepted accounting principles and as directed by the Chief Financial Officer and Shareholders of the company.
Develop reporting models for reports to be submitted frequently to the Manager - finance & economics, for the purposes of Budgeting, Cash Calls & other management reports.
Providing inputs from the financial records to the Chief Economist as and when required.
Develop written accounting policies & procedures.
Establishing & setting up Credit facilities for the representative office with local suppliers - covering travel, transportation, office maintenance & supplies, insurance, residence leases, clubs etc.
Comply with audit requirements, including external, shareholder and government.
Reporting to the Corporate Accounting Centre in Moscow - Monthly & Quarterly financial statement in accordance with US GAAP.
Monthly closure of books of accounts as per time lines.
Bank Reconciliations.
Reconciliation of Inter Company / related party current accounts on a quarterly basis and submitting the reconciliation acts to the Corporate Accounting Centre, Moscow.
Establish and maintain payroll system for locally hired employees in compliance with U.A.E labour laws & social requirements.
Other ad hoc assignments.
This was a small agency handling the Dubai Operations of this Kuwaiti based entity
with dealership in -
Oil & Gas ( dealers in compression technology equipment & Trading )
Security & Safety Equipment ( including Installation, Training & Trading )
Interior Designing & Turnkey Solutions ( designing of new shops in key shoppin g malls and also providing turnkey solutions for new projects )
Setting up the Books of Accounts, Financials, Bank Credit lines for all the divisions
Cash flow forecasts & cash calls based on project work in progress
Submissions to Bank for credit facility
Brief Summary of my Responsibilities:
Handling the Accounts Payable & the month end closing.
Analyzing the quotes submitted for new customers & ensures that pricing done
compliance with the corporate policy so as to achieve the ROI within the
Contact period.
Handling Petty Cash Imprest for the Hertz Division.
Maintaining the necessary records for monthly Car Sales & depositing the
receipts.
Reconciliation of Fixed Assets Register on a monthly basis.
Physical verification of Garage Inventories on a routine basis.
Monthly reconciliation of Bank Accounts & tying up cash balances maintained
at the walk in counters to the financial books.
Reviewing of all the closed Rental contracts and ensure that the customers have
been properly billed.
Preparation of month end journals for the Division for amortization,
Depreciation, Interest Accruals etc.
Reviewing all the vendor Invoices for Fleet Repairs & ensure that the customers
are billed for damages wherever collision damage insurance have not been
taken.
Preparation of monthly insurance declaration to the Insurers for the fleet
Liaison with Corporate Finance Department on various matters relating to
Group Policies & Procedures, Statutory Audits / Internal Audits and other
Operational issues.
Some of the Major achievements -
A. Preparation of Manpower Budget for Year 1999, as part of the Business Plan
exercise.
B. Streamlining the procedures for Fleet Additions & Car Sales.
C. Implementation of ABS accounting system.
D. Providing & co-coordinating with the Statutory Auditors for completion of
Interim & final audit within the time schedules given by the Corporate Finance
Department.
Handling the Accounts Payable & the month end closures of all the other Modules - Purchasing, FA, AR, AP and General Ledger Accounts relating to these modules providing detailed report to the Divisional Accountant for Compilation of the monthly financials.
Analyzing the quotes submitted for new customers & ensures that pricing done compliance with the corporate policy so as to achieve the ROI within the Contact period.
Handling Petty Cash Imprest for the Hertz Division.
Maintaining the necessary records for monthly Car Sales & depositing the receipts.
Reconciliation of Fixed Assets Register on a monthly basis.
Physical verification of Garage Inventories on a routine basis.
Monthly reconciliation of Bank Accounts & tying up cash balances maintained at the walk in counters to the financial books.
Reviewing of all the closed Rental contracts and ensure that the customers have been properly billed.
Preparation of month end journals for the Division for amortization, Depreciation, Interest Accruals etc.
Reviewing all the vendor Invoices for Fleet Repairs & ensure that the customers are billed for damages wherever collision damage insurance have not been taken.
Updating of the Fleet Register and declaration to the Insurers for the monthly Additions / deletions.
Liasoning with Corporate Finance Department on various matters relating to Group Policies & Procedures, Statutory Audits / Internal Audits and other Operational issues.
Some of the Major achievements -
A. Preparation of Manpower Budget for Year 1999, as part of the Business Plan exercise.
B. Streamlining the procedures for Fleet Additions & Car Sales.
C. Implementation of ABS accounting system.
D. Providing & co-coordinating with the Statutory Auditors for completion of Interim & final audit within the time schedules given by the Corporate Finance Department.
Certified Accounting Technician