NAVEEN ANTONY KAVALAM

¾ Supervision of assigned Expeditors and Material Coordinators to ensure effective support of the project objectives ¾ Monitor assignments within the team to ensure workload is evenly distributed ¾ Provides support to projects aiming to achieve on-time delivery and minimizing overdue purchase orders through regular coordination with suppliers ¾ Ensure department management is kept appraised of any potential problem areas. ¾ Responsible in facilitating weekly meetings with the project management to discuss the on-time delivery performance reports and any other current issues and concerns ¾ Examine documents, materials or products and monitor work processes to assess completeness, accuracy, and conformance to standards and specifications. ¾ Confer with establishment personnel, vendors, or customers to coordinate production or shipping activities and to resolve complaints and eliminate delays. ¾ Ensure revised delivery schedules for critical orders are reported to the project team and the status report is updated in a timely fashion. ¾ Review documents such as production schedules, work orders or staffing tables to determine materials requirements or material priorities. ¾ Arrange for delivery, assembly, or distribution of supplies or parts to expedite flow of materials and meet production schedules. ¾ Ensuring that documentation team properly maintains Test certificates for materials and components.

¾ Provide documentation and information to accounts for changes to cost estimates ¾ Contact suppliers to verify shipment details. ¾ Ensure the timely involvement of the logistics group to obtain expeditious shipment of all equipment and materials. ¾ Maintain healthy, open relationships with the Suppliers. ¾ Act as single point of contact for all delivery related communications ¾ Comment on supplier performance capabilities and ability to meet quoted delivery requirements with all necessary documentation ¾ Liaise with stores department to have receipt and delivery of items for projects. ¾ Ensure that timely reservation of is done for project items
ADDITIONAL RESPONSIBILITIES:
¾ Liaise with component vendors to retrieve O&M Manuals to be compiled ¾ Liaise with Finance Department on issuance of Letter of Credit & on further terms variations ¾ Expedite and track material on special projects for upper management
KEY PROJECTS HANDLED
¾ Supply of 10 no’s Ship To Shore Crane for DPW Jebel Ali-3;UAE ¾ Supply of 4 no’s Ship To Shore Crane for DPW Jebel Ali-1;UAE ¾ Supply of 25 no’s Automated Rail Mounted Gantry Crane for DPW Jebel Ali-3;UAE ¾ Supply of 2 no’s Rubber Tyred Gantry Crane for DP World- Manila ¾ Supply of 15 no’s Rubber Tyred Gantry Crane for IPS Damam;Saudi Arabia ¾ Supply of 19 no’s Rubber Tyred Gantry Crane for PSA;Saudi Arabia

ROLE : Asst. PURCHASE MANAGER

PRIMARY RESPONSIBILITIES
:
 Work closely with all levels of management within the Terminal to determine the needs, develop strategies and plans to provide purchase solutions in support of those needs.
 Ensuring all orders and contracts are in compliance with the company policies.
 Draft Tender documents and float tenders for proposals.
 Administer and make contracts for major purchases and projects.
 Manage the performance of Purchase function, and ensure that all KPI’s of purchaser are met and assess the KPI rating monthly.
 Supervise and direct purchasing functions such as product/service research, vendor selection, price and contract terms negotiation and purchase order completion.
 Rate each buyer in the department and award the best buyer in the team to motivate the team.
 Submit monthly & yearly report to the management which includes performance rating and key savings.
 Work Rotation of buyers to ensure zero malpractices.
 Ensuring additional vendors are added to vendor list to have best results.
 Ensure timely delivery of merchandise through consistent communication and follow-up with the vendor and distribution centre
 Negotiate with various vendors for the best cost effective price and bench mark it against the prevailing market price. Develop and implement an approved supplier list, introducing vendor assessment techniques to measure performance and quality of supply.
 Mange a team of six buyers and motivate them for better productivity
ADDITIONAL RESPONSIBILITIES:
 Monitor budgets for expenditure based on the budget amount and ensure all procurements are within the budget lines.
 Liaise with store’s head to effectively manage stock by ensuring optimum stock level and in turn reduce inventory cost.
 Identify high cost areas and provide recommendations to management to control / reduce such costs.

 Monitor order and contracts for compliance and performance of vendors; recommend cancellation of orders and contracts for non-compliance and non-performance.
 Manage the performance of Purchase function, including routine correspondence, vendor list preparation, vendor applications and updates, compilation of surplus inventory and contract records files maintenance.
 Ensure timely delivery of merchandise through consistent communication and follow-up with the vendor and distribution centre.
 Serve as primary point of contact and liaison with vendors for orders, specifications & tracking; maintain documentation and perform other related transactions.
 Negotiate with various vendors for the best cost effective price and bench mark it against the prevailing market price.
ADDITIONAL RESPONSIBILITIES:
 Monitor budgets for expenditure appropriateness and sufficient funds.
 Co-ordinate accounts payable task & audit vendor payments.
 Perform basic accounting and bookkeeping associated with purchase and branch funds in support of Branch operations.
 Inventory management and control of office consumables.