Nessma Mahmoud

Support the management team in the organization analysis

Develop a strong relationship with key line managers within the business
Develop and maintain a strong & efficient recruitment process
Monitor and review the organization structure
Facility communications with staff and management and best practice sharing
Drive employee engagement
Develop analytical report for management of ERP system &HRMS,
Monitor the HR Metrics and reporting in order to provide the best solution ofr improving the organization (Absent, Turn over, cost of HR per employee, time to hire, Early Turn over)
Monitor and review the organizational structure and suggest changes where necessary Plan process improvements in processes related to HR


Operation & Administration

Design and develop HR policies, procedures, establish workflows, etc.
Manage Accurate Master Organization data
Ensure alignment with labor law in terms of staff contractual documents
Provide and deliver the first class employee relation services to management team and all the employees including the manpower contracts staff ( Oil & Gas / Government organization)
Plan human resource functions; implement HR transformation. And revised in the future to comply with the requirements.


Recruitment

Drive annual Manpower Budget planning process for over 1, 000 employees and workers.
Workforce Planning: Manage the recruitment cycle from job application, selection -employee’s embankment & Prepare & define job description, job evaluation, promotions and salary reviews/analysis


Compensation & Benefits

Direct all HR Administration Processes like leave, travel and various benefits to ensure they are executed timely and cost effectively in lie with the approved HR Policies.
Ensuring all payroll transaction are processed efficiently, to maintain and update payroll information compiling summaries of earning, deduction (Recurring & non-recurring allowances)
Ensure to register Emirati and GCC citizen in Pension fund and do the contribution monthly
Proficient in streamlining process encompassing employee engagement & retention, reward & compensation, corporate policy, performance management and ISO certification process.
Design succession training and progression planning.
Ensure that all the employee had enrolled into to the group Medical & Insurance and other benefits schemes .
Performance Appraisal strategy & implementation, HSE regulations.
Conduct exit interviews and handle termination and required cancellation procedures as per UAE labor law. Prepare employee separation notices and related documentation.

 Maintain documentation relating to personnel activities such as staffing, recruitment, training, and classifications.
 Sourcing candidates using internal databases, job portals, job postings, consultants
 Preparing the JD and Policies when and as required
 Creating & maintaining employee personal files.
 Maintain & update the HR database and Dash boards.
 Enrollment of employees into the group Medical & Life insurance and other benefit schemes
 Preparing the final settlement for Separations/ Terminations.
 Bank Accounts / CID System / Payroll/ Monthly /Birthday/ Promotion e-mail / Training Related/ System Accesses / All Certificates
 Ensure to renew all the passport /Residence visa / Emirates ID / Occupational cards ( Hotels ) before dead line to avoid any fines
 Handling staff grievances & disciplinary issues in accordance with UAE labour Law.
 experience with good knowledge of MoL & DNRD and Tasheel procedures typing
 Liaising with PRO for visa/labor card processing, renewals & cancellations and Government related works.
 Ensure all required Documents are attached regards leave& Final Settlement, Annual Leave etc. to staff.
 Assist in the Employee Social and Sports events.

 Maintain documentation relating to personnel activities such as staffing, recruitment, training, and classifications.
 Sourcing candidates using internal databases, job portals, job postings, consultants
 Preparing the JD and Policies when and as required
 Creating & maintaining employee personal files.
 Maintain & update the HR database and Dash boards.
 Enrollment of employees into the group Medical & Life insurance and other benefit schemes
 Preparing the final settlement for Separations/ Terminations.
 Bank Accounts / CID System / Payroll/ Monthly /Birthday/ Promotion e-mail / Training Related/ System Accesses / All Certificates
 Ensure to renew all the passport /Residence visa / Emirates ID / Occupational cards ( Hotels ) before dead line to avoid any fines
 Handling staff grievances & disciplinary issues in accordance with UAE labour Law.
 experience with good knowledge of MoL & DNRD and Tasheel procedures typing
 Liaising with PRO for visa/labor card processing, renewals & cancellations and Government related works.
 Ensure all required Documents are attached regards leave& Final Settlement, Annual Leave etc. to staff.
 Assist in the Employee Social and Sports events.

1. Employee’s Visa co-ordination
2. Staff Accommodation:
3. Documentation /Records:
4. Company transportation
5. Medical Insurance
6. Employee induction:

Provide pro-active support by ensuring the smooth running of the executives office and managing their working environment. Great communication skills are also required
• To prepare confidential and sensitive correspondence, reports, statistical data and other documentation using word processing, desktop publishing, spreadsheet and database systems.
• Maintain up-to-date filing systems (physical & email), Ensure provision of accurate and up-to-date information.
• Prepare communication materials, charts, presentations and visual.
• Assist in the preparation of meetings and conference materials.
• Diary Management, booking flights and hotels.
• Dealing with correspondence and queries in Executives absence.
• Liaising with members of the Executive’s team.
• Organize meetings, conferences, workshops and other business related events.
• Follow-up and provide all the needs of the sites and provide them through the production department
• Pro-actively prepare information for distribution across different communications channels - internal publications, the intranet, meetings, conferences, presentations etc within required timescales
• Liaise with other departments within the company
• Creating reports & presentations
• Calculating tenders and quotations for Marble & Granite.
• Following the Correspondences, In charge of all shipping incoming/outgoing correspondences.
• Ensures filing system is up to date and organized
• Public relation with embassies and companies
• Follow up all the shipping jobs, Following -up marble and machineries shipments set up the deceleration order
• Worked in export department .Knowledge of customs clearance & export documents preparation (L/C based invoice, packing list, B/L etc..).
(following the Correspondences, organizing dates of exhibitions)