Purchaser and storekeeper
Saudi Electronics and Home Appliance Institute
Total years of experience :13 years, 6 Months
*Processed all purchase requisitions from Instructors and the Purchase them in a timely manner.
*Verifying previous issuance history to checking the last purchase history and discuss with education manager about the necessity and project details of the materials request by the instructor.
*Analyzed and coordinate with finance dept for the budget allocated for the projects.
*Checking availability of products and price in local market and overseas market.
*Discussing with instructor and Education manager about the urgency of the product whether to order from local market or from overseas (Cost reduce).
*After receiving materials from local market confirming instructor about the quality of the products.
*If it is non consumable products making making inventory report if it is consumable making issuance report.
*Purchase task involves all purchase mainly related to education (Books, Uniform, Training equipment and etc.)
* Storekeeper task involves issuing materials to the students (Books and Uniforms), Issuing materials to the instructor( Training equipment machinery hand tools office equipment).
* Inventory controller tasks involves control of asset and the taking over of assets tools equipment when instructor on vacation and year end inventory report and checking stock and in case missing tools or equipment forwarding report to the finance department about the stock missing and file reimbursement from the instructor before leaving for vacation.
As a Purchaser officer
• Ensure competent quality execution of all regular purchasing duties and administrative works.
• Maintain complete updated purchasing records/data and pricing in the system.
• Prepare reports and summarize data including sales report and book value.
• Schedule store visits and conduct competitor survey.
• Execution and monitoring of all regular purchasing duties.
• Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
• Assist in managing and following up overseas orders.
• Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
• Support relevant departments with quotations for the purpose of tenders.
• Coordinate with suppliers to ensure on-time delivery.
• Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
• Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
• Purchase and issue order in accordance to specification.
• Plan and manage inventory levels of materials or products.
• Source for new parts, suppliers or sub-contractors when the need arises.
• Monitor and co-ordinate deliveries of items between suppliers (local and overseas).
As a ISO Coordinators
• Ensure that processes needed for the Quality Management System (QMS) are established, implemented and maintained.
• Report to top management on the performance of the QMS and any need for improvement.
• Ensure that Quality Objectives are set by top management for measuring the performance of the QMS and that these are regularly reviewed.
• Ensure that all new staff is inducted into the requirements of the QMS related to their own roles and responsibilities. Provide refresher training as necessary.
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• To actively participate in formulation of policies, guidelines, operational policy/ procedures and the sharing of information.
• Assist the HSEQ Manager in other tasks related to the documentation and coordination activities related to ISO 9001 and OHSAS 18001 standards.
• Establish the required forms and formats for control of documents, i.e. change request form
• Ensure that an internal audit program is adopted to verify that the QMS conforms to planned arrangements, QMS arrangements and is effectively implemented and maintained. Ensure that appropriate action is taken when this is not the case.
• Prepare the internal audit procedure, plan the internal audit for each level and each division based on the Corporate, company policy, local regulations and ISO 9001 requirements.
• Prepare the internal audit check list, follow up the required corrective actions and close the CARS.
Maintained store facilities to ensure smooth functioning - Made arrangements and placed orders for new stock and supplies whenever necessary.
• Responsible for upkeep of various appropriate records of materials received.
• Received deliveries of new machinery and equipment and ensured that all the supplies were in proper order - Stored the supplies and items received in their designated place to avoid time wasted searching for items and general confusion.
• Reported to purchase department on a regular basis regarding the need/demand of items so that the future orders could be placed accordingly.
• Raising the purchase request of out of stock goods. Receiving the items and checking the quantity and quality of the item on delivery
• Receives and stores documents and confidential files; maintains record of approved documents
• Follow up and assists orders if delayed. And every six month we are making inventory control counting and fixing the warehouse
• Answers questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs and surplus property
• Maintains the warehouse, records area and stores area in a neat and orderly manner.
• Maintain vehicle list coordinate with transport in charge and operation department
Watching online promotion of product.
replying customer online inquiry of product and details.
Promoting sales.
Sales recording.
Stock maintains.
Sales check.