Nora Borini, Technical Logistics Officer - Procurement

Nora Borini

Technical Logistics Officer - Procurement

Norwegian Refugee Council

Location
Jordan - Amman
Education
Bachelor's degree, Software Engineering
Experience
15 years, 3 months

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Work Experience

Total years of experience :15 years, 3 months

Technical Logistics Officer - Procurement at Norwegian Refugee Council
  • Jordan - Amman
  • My current job since September 2016

- Assist in the Agresso Procurement Module role out.
- Provide Agresso Procurement Module trainings and refresher sessions for Requestors, Budget Holders and Procurement Staff.
- Trouble shoot and provide guidance if needed for Agresso procurement module users (Requestors, Budget Holders and Procurement staff).
- Assist in the development of procurement related SoPs, systems, procedures and templates both at the Amman and the field level.
- Build the capacity of field logistics staff in the area of procurement and establish the necessary tools and systems required to manage procurement with a value of up to 5000 JOD
- Conduct regular market surveys and support with supplier pre-qualification for commonly purchased goods and services at the field level, ensuring an up to date supplier database with key supplier information is maintained at each location
- Identify and support in the development of local Framework Agreements for commonly purchased goods and services
- Ensure local procurement conducted is in compliance with NRC and donor procurement policies and procedures, conducting regular spot checks of procurement files to ensure said compliance
- Ensure paper and electronic records are maintained in a systematic manner in line with NRC's standard procurement procedures, providing a clear auditable trail
- Advise and support NRC Jordan programme staff in the field in all procurement processes (which includes providing training to key programme staff in procurement policy and procedures)
- Establish and maintain good professional working relationships with suppliers, service providers and contractors whilst strictly adhering to NRC's anti-corruption guidelines and NRC's code of conduct
- Any other duties as assigned by Line Manager

Finance and Administration Officer at Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
  • Jordan - Amman
  • My current job since September 2019

- administration of procurement, payments, logistical and organizational support for project management.
- financial administration in line with GIZ standard procedures (recording of cash book, invoice/receipts preparation and registration).
- coordination with the project technical colleagues and the Departments of GIZ Main Office in Amman.
- organizing and supervising consultancy and project teams (in cooperation with superior).
- organization of workshop & events for the project
- innovation and knowledge management at all stages of project planning, implementation and monitoring.
- Support networking activities among key stakeholders and partners.
- SWM Portfolio Focal Point for Travel Management (booking of flights, travel applications, etc.)

Project administration

- performs administrative and office support activities
- organizes meetings and events, including welcoming and receiving visitors and official guests
- keeps inventory according to GIZ Rules and Regulations using the related GIZ software system
- handles procurement of goods in accordance with GIZ guidelines
- handles procurement of services (contracts) in accordance with GIZ guidelines
- follows up on the project’s contracts- and procurement requests for payments, by assuring an effective communication with the GIZ country office administration
- supports in preparing financial reconciliations, fund requests, financial agreements and local subsidies / financial grants
- monitors vehicle logbook and fuel consumption; follow up scheduled maintenance
- filing electronically (DMS) and in paper documents as per GIZ rules and regulations.

Project coordination

- supports the coordination and communication with local stakeholders
- coaches local beneficiaries and consultants on appropriate handling of GIZ financial requirements
- prepares for regular project bookkeeping sessions with the finance department at GIZ Office
- follows up monthly and reports on receivables, unsettled item and advances registered in projects’ bookkeeping journals
- prepares for internal control sessions conducted by GIZ Office Amman, GIZ HQ Audit Unit, EU audits and other related external audits
- follows up on recommendations of internal control reports (and monthly error sheets produced by the GIZ Office
- supports facilitation of short term consultants’ work
- assists in translating and presenting results, outcomes to stakeholders
- supports (admin) knowledge management and sharing with other GIZ projects and/or other relevant parties

Other duties/additional tasks

- represents the interests and always acts on behalf of GIZ
- conducts other relevant tasks upon the requests of the direct superior
- regularly follows up on changes in GIZ Orientation and Regulations Tool (O+R)

Logistics Technical Officer - Secondment at Norwegian Refugee Council - Lebanon Country Office
  • Lebanon - Beirut
  • My current job since January 2019

- Roll out new procurement module in Lebanon 4 area offices - Bekaa, North, South and Beirut.
- Together with the Country Logistics Manager, develop and tweak SOP to be inline the new procurement module.
- Provide training for LB country office.
- Trouble shoot and follow up on the progress of the roll out.
- detect errors and predict problems.
- other assigned tasks.

Administrative and Logistics Manager at Debbane Saikali Group- Debbane Jordan
  • Jordan - Amman
  • June 2013 to March 2016

- Administrative & Logistics

- Oversee centralized operations.
- Ensure operations run smoothly within departments such as materials scheduling and distribution, Sales and delivery, records management, telecommunications management, security, recycling, wellness, and transportation services.
- Ensure contracts, insurance requirements, and government regulations and safety standards are followed properly.
- Plan long and short-term maintenance needs.
- Modernize and update equipment.
- Oversee support services.
- Answer directives from Management.
- Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of equipment, materials, supplies, products, or services.
- Handle the acquisition, distribution, and storage of equipment and supplies.
- Preside over disposal of unclaimed property.
- Plan and design grounds maintenance.
- Supervise a building's operations and maintenance, real estate, project planning and management, communication, finance, facility function, technology integration, and environmental factors.
- Plan work spaces.
- Oversee renovation projects.
- Monitor facility for security.
- Plan delivery of goods and services on behalf of the operation following DACO standard practices and keep documentation to full audit trail standards, and where required provide advice / negotiate contracts required by the operation for goods and services.
- Manage the warehouses and stock levels of commodities within the area of responsibility and ensure information regarding recorder levels and safety stock.
- Plan and organize the operational transportation requirements.
- Produce regular, timely and accurate narrative and financial reports for the higher management.
- Carry out high quality local procurement when required which is accountable, transparent and compliant with the Procurement Policy.
- Responsible for and management of Working Advance required to support unforeseen daily operational requirements, local procurement and settle timely and accurate reporting.
- Projects assigned by the higher management.
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- HR

- Maintain the work structure by updating job requirements and job descriptions for all positions.
- Create ‘open door’ environment so that employee issues and concerns are surfaced and addressed; craft appropriate responses to employee relations issues
- Maintain organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
- Maintain a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
- Maintain employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management.
- Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.
- Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
- Maintain human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
- Assume full responsibility for the local medical insurance plan, including conducting annual surveys externally and internally, making recommendations to the management for enhancements/changes to the policy and handling employee issues.
- review and update health and safety policies and ensuring they are observed
- Implement and promote equality and diversity policy
- Ensures the confidentiality of company files and records.
- Delegate work to HR and Administration staff and manage their workload and output.

Sr. Administrative Officer at Al-Rajhi Bank
  • Jordan - Amman
  • April 2012 to April 2013
Procurement Officer at BCI Communications And Advanced Techoclogy (SAMSUNG MOBILE)
  • Jordan - Amman
  • April 2011 to January 2012
Customer service Agent (Part-time Job- Student) at ARAMEX
  • Other
  • November 2007 to September 2008

Education

Bachelor's degree, Software Engineering
  • at Hashemite University
  • January 2011

Software Engineering

Specialties & Skills

Fixed Assets
Fleet Management
Logistics Planning
Logistics Analysis
Procurement Management
High Attention to Details
Leadership and Management
Training and Presentation Skills
Financial Planning, budgeting and reporting
Problem Solving with Minimal Supervision
High Analytical Skills

Languages

Arabic
Expert
English
Expert

Memberships

Ruwwad (Local NGO)
  • Volunteer
  • December 2006
Follow The Women - Women for Peace
  • A woman for peace
  • May 2008

Training and Certifications

Leadership and Management Development Program (Training)
Training Institute:
Norwegian Refugee Council - Recruited Consultant
Date Attended:
January 2019
Training Of Trainers (Training)
Training Institute:
RedR
Date Attended:
October 2016
Duration:
24 hours
Project Management Professional - PMP (Training)
Training Institute:
Pioneers Academy / PMI
Date Attended:
August 2015
Duration:
48 hours

Hobbies

  • Playing Musical Instruments