Office Manager
nile sugar company
Total years of experience :22 years, 0 Months
-Draft, type, assemble, and verify a wide variety of material from drafts, printed texts, correspondence in Arabic, English.
-Receive, examine and register the office mail, correspondence, documents and e-mails
-Arranges appointments for the Factory Manager, screens telephone calls, and handle all travel arrangements for him.
-Handling, organizing and following-up on conferences, workshops, meetings and seminars.
-Follow-up on maintenance of all office equipment’s.
-Monthly updating petty cash box and providing necessary periodic report for the petty cash spending during the month.
-Handling translating various documents from Arabic to English and vice versa.
-Attend corporate meetings and issuing of draft meeting minutes.
-Preparation and typing of power point presentations in the required format.
-Assist in preparation of all company's event\
-Arrange and manage all reservations for the Factory Manager including:
•Arrange all accommodations in hotels.
•Handling all Visa procedures
•Booking airline tickets
•Conferences management
•Restaurants
-Responsible for all the project document controlling work
-Responsible for all of the office's administrative functions
-Schedule and manage several assistants to maintain efficient office operations.
-Distribution of incoming & outgoing correspondence.
Organizes, announces, prepares and reports on meetings called by the RM.
-Set appointments for staff members as requested.
-Organize Travel logistics for governorate local office members in cooperation with Regional Manager as requested.
-Develops and schedule an efficient filling.
-Updates the schedule with meetings.
-Arranges for letters and reports to be sent to counterparts when needed.
-Organize, prepares and shares information on division activities by preparing and disseminating weekly or monthly calendars in coordination with RM.
-Organize and maintains resource materials, books, and other technical or professional development resources.
-Assists members of local office in preparing informational materials for presentations and partners.
-Work on special projects as assigned by RM.
-Coordinates staff conference attendance.
-Prepares letters as requested by RM.
-Schedule meetings, arrange for activity logistics as requested.
-Coordinates with other support staff and RM for procurement requests.
-Coordinate tasks with other administrative staff to improve overall efficiency and effectiveness
-Preparing and tracking contracts’ control spreadsheet.
-Performing the assignment using EAMS (Enterprise assets management system)
-Issue and track service orders.
-Preparing the periodic reports
Typing all the outgoing correspondence.
-Distribution of incoming & outgoing correspondence and mail.
-Arranging appointments, meetings and minuets thereof.
-Maintaining master filing system.
-Handling public relations affairs
-Preparing and tracking contracts’ control spreadsheet.
-Performing the assignment using EAMS (Enterprise assets management system)
-Issue and track service orders.
-Preparing the periodic reports
-Preparing various Procurement related reports, material receiving reports, material withdrawal reports, etc...
-Preparing and tracking material control spreadsheets.
-Performing the assignment using PTS (Bechtel procurement tracking system).
-Issue and track purchase orders.
-Preparing the Weekly Reports.
