Logistic and Finance Manager
Safe Energy Company
مجموع سنوات الخبرة :12 years, 7 أشهر
- Resolve problems concerning transportation, logistics system, imports or exports, or customers issues.
- Collaborate with other departments to integrate logistics with business systems or processes, such as customer sales, order management, accounting, or shipping.
- Direct distribution center operation to ensure achievement of cos, productivity, accuracy, or timeliness objectives.
- Analyze the financial impact of proposed logistics changes, such as routing, shipping modes, product volumes or mixes, or carriers.
Finance Manager;
- Providing and interpreting financial information.
- Monitoring and interpreting cash flows and predicting future trends.
- Developing financial management mechanisms that minimize financial risk.
- Managing a company's financial accounting, monitoring and reporting systems.
- Liaising with auditors to ensure annual monitoring is carried out.
- Developing external relationships with appropriate contacts, e.g. auditors, solicitors, bankers and statutory organisations such as the Inland Revenue.
- Supervising staffs
- Managing budgets.
- keeping abreast of changes in financial regulations and legislation.
devising and maintaining office systems, including data management and filing;
• arranging travel, visas and accommodation and, occasionally, travelling with the
manager to take notes or dictation at meetings or to provide general assistance during
presentations;
• screening phone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organizing and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of the
manager;
• taking dictation and minutes;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• organizing and attending meetings and ensuring the manager is well prepared for
meetings;
• liaising with clients, suppliers and other staff.
• carrying out specific projects and research;
• responsibility for accounts and budgets;
• taking on some of the manager's responsibilities and working more closely with
management;
• deputizing for the manager, making decisions and delegating work to oothers in the
manager's absence;
• being involved in decision-making processes.
OFFICE MANAGER:
Attendance & annual leave management, maintaining leave cards, monitoring attendance sheet, distributing summary attendance details to management. Maintaining personal files, filing necessary documents, providing necessary information to Finance and other colleagues in their own files. Assisting HR Regional Director with new recruitment, liaising with agencies for filling positions at CTO headquarters under Line Manager guidance, placing advertisements with institutions for various positions, following up with candidates/arranging interviews, following up on reference. Handled all activities in accounts payable and receivable, ensured timely payment vendors’ invoices, staffs payroll, EPF, Socso, PCB and assisted on completion and maintenance of general ledgers, handled all activities in account payable and receivable, and obtained documentation and information necessary for supply chain security.
Personal Assistant:
Management of the CEO’s diary and appointment. Help CEO’s manage output, workflow and office deadlines. Take and relay accurate and timely messages from telephone callers and answer queries where possible. Collect and open all mail addressed to the CEO. Take minutes for all meetings. Draft, type and dispatch all the CEO’s correspondence. Liaise with relevant individuals, external organizations etc to arrange meetings prepare agendas and draft minutes. Maintain a comprehensive filling system. Co-ordinate CEO’s travel in conjunction with in-house travel group. Tabulate and retrieve CEO’s official expenditures and claims. Some research, media relation with necessary. Undertake any other duties as requested by the CEO.
Handled all activities in accounts payable and receivable. Ensured timely payments of Vendor Invoices. Processed and send purchase orders and credit memos. Produced a variety of financial reports. Assisted on completion and maintenance of general ledgers. Responsible for negotiating past due accounts. Handled all activities in account payable like staffs payroll, EPF, PCB & Perkeso. Compiling customer's documentation for bank loan and follow up with the bank on customers loan disbursement. Obtained documentation and information necessary for supply chain security.
Maintained records of import, export and supply chain compliance in occur dance with government regulations. Reconciled discrepancies and audit import and export documentation to ensure compliance and accuracy. Developed policies and procedures to assure compliance with import and export laws. Obtained documentation and information with Custom Dept for Duty Payment and PERKEMA. Performed other work-related duties when assigned.
Coordinates daily activities for office. Determines which information requires immediate attention of the Executive and delegates or refers other matters to various staffs and departments. Attends meetings in the executive's absence. Coordinates office service, such as personnel, budget and records management control.
Supervises recruits and trains specialized and administrative support personnel, and assigns, reviews and evaluates their work. Performs office management duties, oversees the maintenance of personnel and fiscal records. Prepares financial reports, reviews purchases, vouchers and other financial documents. Interpret status, regulation, policies and procedures and communicates the interpretation to the general public and higher officials, such as law enforcement personnel.
Completes technical tasks in human resource area(s) such as EEO new employee orientation, position management, recruitment or others benefits.
Serve as Secretary to the assigned Manager, greet visitor and answer telephone, provide information, keyboard correspondence and related matters, prepare and maintain files and records. Prepare general correspondence, memorandums, reports schedules, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction. Answer correspondence as directed by Manager.
Maintain appointment calendar, schedule appointment, conferences and meeting. Check and review a variety of data of accuracy, completeness and conformity to established standards and procedures. Collect and prepare data for records and reports. Compile and produce statistical information and reports. Make arithmetical calculations. Requisition supplies and materials for office and office copy equipment. Perform multi-pragmatic tasks successfully. Maintain filing system as required by Manager. Operate standard office equipment to include word-processing and data processing equipment, copiers, laminators, etc; maintain confidential information of office related information. Attend in-services training to improve skills and knowledge of office work.
Bachelor Business of Administration & Finance
