Procurement executive
Bin butti international holdings
Total years of experience :19 years, 0 Months
Responsibilities and duties:
• Responsible to source, negotiate and purchase materials from both local and overseas vendors.
• Evaluate the vender's quotation to ensure that they are in line with the technical and commercial specifications required for the project.
• Advise internal and external on issues regarding purchasing procedure, terms & conditions.
• In charge of daily operational purchase requirements such as planning, issuing and following up on purchase orders, delivery and shipment schedules.
• Resolve the supply, quality, service and invoicing issues with vendors & internal departments.
• Assisting ISO annual performance review for vendors & KPI's.
• Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation.
• Responsible for implementing internal procurement strategies to cater to high delivery and short lead time requirements.
• Undertake any other ad-hoc duties as assigned.
Job Objectives:
To assist the senior engineer in procuring required materials and equipment for project at better buying rates than the budgeted prices. Coordinating procurement activities includes researching, identifying, and evaluating vendors for pricing, quality, commercial & delivery terms, documenting all purchasing decisions, and completing purchase orders in conformity to procurement policy & procedures.
Responsibilities and duties:
•Analyzing and evaluating all purchasing requisitions to ensure clarity and completeness in description of material and equipment.
•Communicates with vendors, site, central stores when discrepancies appear on requisitions and modifies forms accordingly to ensure adherence with policies set forth for the department.
•Communicates with vendors & operation site to interpret, clarify, inform and resolve procurement related issues.
•Detailed planning and reporting activities related to procurement including material submittal schedule, weekly & monthly cost to complete report, budget uplifts, review of budget utilization against budget & monthly procurement report to top level management.
•Provides assistance to personnel on appropriate purchasing procedures.
•Monitoring contractor performance as & when required to ensure compliance with all contractual terms and conditions. Communicates with vendor on recommendations to resolve vendor performance issues.
•Update vendor database files in order to establish updated & approved database.
•Make sure that Letter of Intent (LOI) issued in initial stage of procurement to have technical submittal for consultant approval and to finalize general supply contract detailing price, payment terms, scope of work, specification and commercial contract terms.
•Ensuring timely submission of monthly material cost to complete reports to all running projects to project managers and other top level managers.
•Identifying, review and provide assistance in preparation of budget uplift and mitigate any discrepancy if raised.
•Full coordination to procurement administrators and expediters with regards to preparation of Purchase Order and corresponding documentations.
Job Objectives:
Coordinating procurement activities to provide effective liaison between site, office and vendors in order to ensure the smooth delivery of materials as per the site program. Also buying consumables, IT materials, furniture’s, stationaries and all related requirement of office & projects at better buying rates much within budget assigned, good quality and in timely fashion.
Responsibilities and duties:
• Receiving material requisition from site & float inquiries complete as per specifications to the existing suppliers and to newly identified suppliers.
• Follow-up for the quotation and make comparative highlighting technical and commercial aspects related.
• Assist to the senior staff in negotiating best commercial and delivery terms.
• Prepare order, preorder follow up to release purchase order to supplier fulfilling all formalities like fixed asset approval etc. in compliance to procurement policies and procedures.
• Verify each purchase order payment term and obtain necessary document from vendors.
• Post order follow up to receive material in compliance to order placed.
• Maintain and update report of all purchase order’s and contracts with all essential data.
• Receiving and ensuring smooth flow of documents between vendor / site and internal departments in head office.
• Preparing weekly report for pending material requisition and purchase order’s delivery status to ensure that all material requisition from site must be process on time.
• Preparation of letter of credit (LC), coordinate with supplier & accounts department for payment.
• To give assistance to the procurement manager by taking charge all the necessary documents needed on his transactions and ensuring that all documents needed to be sent to the clients and suppliers are send on time.
• Plans work according to a Commitment Plan with established / agreed milestones for major commitments.
• Make a contract (General Supply Contract / Subcontract / Labor Contract) as per company policy based on the approved scope of works, terms and conditions of both parties.
• Coordinate with the project site team for the materials/technical submittals submitted by the suppliers by making transmittal sheet approved by the procurement engineer and procurement manager.
Job Objectives:
To process achieving the best buy of all required materials, equipment’s for projects like electro-mechanical materials, fixed assets, heavy& light duty tools, consumables and other material required on daily basis and as fast, cheapest and shortlist delivery period.
Responsibilities and duties:
• Float inquiries, getting the quotations and prepare the price comparisons sheet for the procurement manager approval.
• Obtain proposals on time.
• Negotiate and ensure compliance with specifications and project requirement.
• Follow up with the secretary and make sure the LPO has been issues on tile.
• Secure good terms and conditions, delivery schedule.
• Carry out the purchase of fixed asset items.
• Prepare cost control sheet.
• Prepare budget uplift format and process for approval.
• Coordinate with site and vendors to ensure smooth delivery.
• Committed to HSE requirements and all applicable legislations and contractual requirements
affecting the HSE activities at project site and administrative offices.
Handling of accounting procedure from entering to finalization.
Entering daily accounting transactions to system (purchase, sales, receipt, payments, expense etc.)
Enter the purchase order and invoices to make reconciliation statement.
Preparation receipt, payment voucher and petty cash voucher.
Reconciliation of bank, branch and Creditors statement.
Preparation of cash flow statements and calculation of ratios.
L/C preparation and check voucher issuance.
Yearly Inventory takeoff and analysis.
Maintaining daily accounts statements.
Entering fees receipt, expense, purchase, payment etc. in computer software
Preparation of profit and loss account, balance sheet and cash flow statement
Maintaining purchase, sales and stock registers
Reconciliation of bank, Ho-Branch, debtors and creditors
Preparation of accounts receivable and accounts payable vouchers.
Preparation of day books, cashbooks, bank books and other general ledgers, entering month end outstanding’s.
Preparing trial balance, profit and loss account, balance sheet and cash flow statements.