Senior Human Resources Officer
Oxfam International
Total years of experience :12 years, 0 months
• supervise HR business processes (medical claims, leaves, archive, contracts renewal, joiners & leavers packages, system update)
• supervise recruitment's processes(draft job profiles, announce, screen CVs, invite candidates for tests & interview, be part of the selection panel, prepare offers & references check, prepare contracts)
• prepare the monthly payroll
• Act as the focal point for social security & income tax
• Staff development, training & capacity building
• coordination between HR department & other support department
• participate in internal investigations as a lead investigator
• Prepare financial report
• Planning, Budgeting and Forecasting
• Financial management of expenditures
• Treasury Management
• Salaries management
• Work with the finance manager during audit processes
Responsibility 1: Ensure the management of financial resources for HI-ME projects in Jordan
Cash-flow management
•Manage the monthly accountancy closure process
•Carry out the necessary accounting controls (validity of vouchers, quality of the accounting transactions, etc.)
•Carry out the necessary controls of payable and receivable account management
•Ensure the management of bank accounts, safes and cash boxes and appropriate security system
•Carry out physical checks of safes and cash-boxes and ensure control rules are being applied
•Support all budget holders in the elaboration of the monthly cash forecast
•Consolidate the monthly cash forecast at mission level and send it to the RFM, after validation of the HoM
•Supervise cash/bank transfers
Process for validating the commitment of expenditure
•Ensure that HI-ME process for commitment of expenditure is respected by HI staff operating within the Jordan mission
•Ensure that all the payments are allocated to related budget, jobs, and funding in coordination with PM.. by the “assistant”
•Control every end of month that all the related documents, duly signed, are in the accountancy
•Authorize the commitment of expenses related to Jordan mission support costs in accordance with HI procedures, the budget and financial framework
•Check the eligibility of expenditures (contracts, orders, invoices, delivery notes...)
Accountancy
•Prepare the monthly verification tables: Monthly cash flow verification table, cashbox control, bank reconciliations, ledger books, individual advances journal and payable and receivable account journal, internal transfers with and without changes
•Transmit the accounts information to the Regional Accountant Officer
Budget management
•Draw up the mission’s annual budget (IN/R1/R2/R3/pre closing) in the respect of HI budget framework and analyse the impact on the financial plan. Identify analytical corrections and proceed to necessary adjustments on Navision
•Keep up-to-date with the procedures of institutional donors providing funding for the mission and ensure compliance with these procedures
•Ensure proper follow-up of donor deadlines as per funding database, and draw up the financial reports
•Ensure proper filing of donor documentation (contracts, amendments, diverse communication etc.)
•Support the budget holders in the elaboration and reallocations of the project budgets for Jordan mission and consolidate the missions budget to be sent to RFM
•Provide budget follow up for all Jordan and Regional Jobs and Donors budget follows-up for all donors in Jordan mission on regular basis
•Train the budget holders in understanding the budget cycle process in HI, IN/R1/R2/R3 and pre closing, in linking budget and proposals and in analytic codification
•Every month ensure a direct monitoring of the support costs' budget with the RFM: provide answer to RFM feedback, submit reallocation if needed.
•Coordinate and update the monthly monitoring of all budgets of Jordan mission by the budget holders. Support them, facilitate exchanges between HOM, PM, RFC and RFM
•Support the HoM/PM/PO by providing regular budget follow-up.
•Prepare financial reporting to be validated by RFM and RFC.
Responsibility 2: Ensure Partners Financial Follow up
•Archive all the mission’s partnership agreements, amendment, and annexes.
•Carry out partner assessment and monitoring
•Support the mission’s assistant in the accountancy follow up and management of the partner;
•Open and close advances to the partners on time according to the partnership agreement and as per the request of PM/ RPC
•Check the eligibility of Partner invoices as per HI rules and eligibility of the expenditures
•check the validation of all financial pieces with the concerned budget holders before registration
•Transfer money to partner after validation of transfer request upon validation of PM/ HOM/ AM
Keep Finance files up-to-date: •Make sure that all Finance files (accounting, rental contracts or others…) are in-place, compliant, complete and kept up to date on a monthly basis Translate all necessary parts of Invoices when needed •Make sure all codification stamps are filled out with the exact information •Copy & file Monthly Accountancy (invoices and other supporting documents) for Double Filling (both by Journal & by Donor) •Print out the SAGA analytical ledgers to be checked and filed in front of the corresponding supporting documents by Donor contract •Update the accountancy double filling follow-up form and send it to the Deputy HoD Finance for verification on a weekly basis •Ensure that all changes of allocations (ODs) are properly followed and corresponding supporting document correctly re-filed Manage secondary cash: •Check purchase approval and release required funds; •Enter advance requests in the advance book; •Receive and check the eligibility of invoices submitted for payment (compliance with purchase voucher, required information); •Register transactions in cash book; •Translate accounting documents as needed; •Close the cash account every month : physical counting, printing of accounting documents, check of supporting documents; •Offer possible accounting advance procedure improvements Prepare the monthly payroll •Prepare all documents and information for the payroll and request for missing information from the managers •After validation from the Support Manager and the Admin Manager, edit and check the pay slips, and give them to the employee for signature Keep national staff files up-to-date •Check the validity and file documents in the staff files, and request for missing documents, •Up-date the staff data base with personal information, leave days and overtime forms, •Follow up on annual leave (on excel), •Copy all request of leave days, overtime, loans and salary advances and file them in the staff files, •Check that the request for annual leave days/overtime have been approved and are conformed with ACF policies and the national regulations, •Follow-up the implementation of the annual appraisal and training plan, •Follow up the medical reimbursement for staff. Check the requests and refer to the Support Manager for validation and payroll inclusion •Keep the organization chart updated •Prepare the HR report (stats) for the base for validation of Support Manager Contribute to organizing staff recruitment and departure •Support the recruiting managers with the preparation of job vacancies, including translation in Arabic when necessary •Manage the posting in the dedicated spots •Manage all communication with candidates: appointments, feedbacks … •Organize recruitment tests; •Collect all the personal information needed and make sure that every new employee signs an employment contract, a job description, and the ACF Charter before working •Prepare ID for new employees, and update with the logistics department the ACF equipment list, •Check the advance book and the remaining leaves days before each departure, •Send all the information needed to the coordination to organize the full and final payment, •Ensure with the logistic department that the ACF equipment is given back before the full and final payment
Working as a Teller
Main Duties and Responsibilities:
* Cash checks and pay out money after verifying that signatures are correct, that written and numerical amounts agree, and that accounts have sufficient funds.
* Receive checks and cash for deposit, verify amounts, and check accuracy of deposit slips.
* Examine checks for endorsements and to verify other information such as dates, bank names, identification of the persons receiving payments and the legality of the documents.
* Enter customers' transactions into computers in order to record transactions and issue computer-generated receipts.
* Count currency, coins, and checks received, by hand or using currency-counting machine, in order to prepare them for deposit.
* Receive mortgage, loan, or public utility bill payments, verifying payment dates and amounts due.
* Explain, promote, or sell products or services.
* Inform customers about foreign currency regulations, and compute transaction fees for currency exchanges.
Main Duties and Responsibilities:
Accounts Payables /Suppliers:
• Posting daily received invoices on supplier’s accounts
• Ensuring that valid bills (legal invoices) are received for all payments and that all payments are supported with needed documents.
• Ensuring that the procedures for bills are processed according to NRC procedures & accounting & financial manual.
• Checks and insures that all necessary signatures exist on all payment vouchers and all attachments to them.
• Preparing financial payments to suppliers.
• Following up & reconciling accounts payable.
Posting & Reporting / Finance
• Posting Daily Required Financial transaction payments.
• Preparing all kinds of accounting and financial reports such as Supplier statements, journals, schedule Payments, etc.
• Following-up all financial and banking transactions
Filing & documentation:
• Responsible for keeping important documents in the safe box.
• Filing documents, bills, invoices, etc.
General:
• Coordinating with employees in Amman and field office and in the operational projects
• Performing other duties directly related to the job as may be required.
• Representing NRC in meetings, seminars when required.
September 2008 to August 2011 University of Jordan - Amman Bachelor Degree in Finance, GPA 2.74 (Good)
