Senior Quantity Surveyor / Contract Administrator (Short Term Contract)
KEO International Consultants
Total years of experience :36 years, 6 months
• Manage the commercial administration of the Project in compliance with the Authority.
• Manage the checking of Contractor’s interim payment applications.
• Review and address all Contractor’s/Clients variations and claims and provide written response to the PM/SRE.
• Advise the Engineer on contractual issues as they arise. Identify cases were claims may be a potential or imminent possibility and notify the Engineer of the same.
• Study, prepare reports and provide recommendation to the Engineer on variation and claims submitted by the Contractor.
• Manage the maintenance of variation and claims logs.
• Provide Input to Monthly Progress Reporting as required.
• Participate in Monthly Progress Meetings with the Contractor/Engineer/Authority as required.
• Interface with other construction supervision team members to meet overall program deliverables.
• Study contractual correspondence issued by Contractor’s and prepares responses.
• Manage the record keeping and time sheet approval process to support submission of consultant fee notes to the Client. and
• Perform other task/s when required or assigned by the Project Manager/ Management.
• Review, evaluate and recommend to the Client the Monthly Progress Invoice of the General Contractor, Supervision Consultant and Subcontractors of the Project. Conduct ocular inspection at the Project Sites when deem necessary;
• Ensure prompt submittal and completeness of General Contractor, Supervision Consultant and Subcontractors monthly payment applications to the Client;
• Lead/Assist in the evaluation and recommendation of entitlement of Contractor, Supervision Consultant and Subcontractors on Claims, Variation Orders, associated EOT Cost and any Contract Payment including presentation to the Client thru Commercial and Contracts Department;
• Provide support to the Project Manager on the financial and contractual matters throughout the work in the Project and prepare correspondence when deem necessary;
• Prepare, update and submit to the Client weekly and monthly Project Commercial Progress Reports; and
• Perform other task/s when required or assigned by the Project Manager/ Management.
• Review, evaluate and recommend to the Client the Monthly Progress Invoice of the General Contractor, Supervision Consultant and Subcontractors of the Project. Conduct ocular inspection at the Project Sites when deem necessary;
• Ensure prompt submittal and completeness of General Contractor, Supervision Consultant and Subcontractors monthly payment applications to the Client;
• Lead/Assist in the evaluation and recommendation of entitlement of Contractor and Subcontractors on Claims, Variation Orders, associated EOT Cost and any Contract Payment including presentation to the Client thru Commercial and Contracts Department;
• Provide support to the Project Manager on the financial and contractual matters throughout the work in the Project and prepare correspondence when deem necessary;
• Prepare, update and submit to the Client weekly and monthly Project Commercial Progress Reports;
• Provide assistance on the preparation of budget estimates, tender documents, measurement and costing, tendering procedures, award of Contracts and preparation of Contract documents;
• Liaise with the Contract Department of Ashghal and other disciplines to resolve and close actions; and
• Perform other task/s when required or assigned by the Project Manager/ Management.
• Review, evaluate and recommend to the Client the Monthly Progress Invoice of the General Contractor, Supervision Consultant and Subcontractors of the Project. Conduct ocular inspection at the Project Sites when deem necessary;
• Ensure prompt submittal and completeness of General Contractor, Supervision Consultant and Subcontractors monthly payment applications to the Client;
• Lead/Assist in the evaluation and recommendation of entitlement of Contractor and Subcontractors on Claims, Variation Orders, associated EOT Cost and any Contract Payment including presentation to the Client thru Commercial and Contracts Department;
• Provide support to the Commercial and Contract Manager on the financial and contractual matters throughout the work in the Project and prepare correspondence when deem necessary;
• Prepare, update and submit to the Client weekly and monthly Project Commercial Progress Reports;
• Provide relevant information/advice/ recommendation to the Project Manager thru the Commercial and Contract Manager with respect to the cost aspects of the Project; and
• Perform other task/s when required or assigned by the Commercial and Contract Manager/ Management.
Job Description:
• Prepared the Project detailed unit price analysis of the contract BOQ pay items based on the approved standard/shop drawings, actual site condition, utilized resources and current prices of materials;
• Provide assistance on the preparation and evaluation analysis on the unit price of Project tender;
• Prepare the Daily Project Report for the Consultant/Client based on the consolidated Site Engineers Daily Record;
•Conduct ocular inspection when deemed necessary in the preparations of BOQ pay items detailed unit price analysis and Project Daily Report; and
• Perform other task/s when required or assigned by the Project Director/Management.
• Review and understand all the relevant contract documents of the Group’s Projects approved for the Cost Control process;
• Prepare the Project Implementation Budget (PIB) for various Projects of the Group’s contracting Companies and recommend them for approval by the COO/Management;
• Review the assign Project Cost Codes in the approved PIB and the prepared working spreadsheets for the Projects Cost Control process;
• Supervise and check the day to day tasks of the Projects Cost Controllers on the petty cash, invoices, purchases and subcontracts of the Projects in assigning of Projects Cost Codes;
• Ensure the effectiveness of the approve Cost Control process implementation in the Projects (MPRFs, POs, subcontracts, PRQs and Invoices) is in place;
• Consolidate the monthly submission of the Project Teams and the contracting companies’ Finance Departments for the Cost Control monthly reports;
• Prepare the monthly Project Status Report of each Project for submission to the Project Managers, General Manager and COO/Management;
• Conduct Projects’ ocular inspection when necessary and sit-down with the Project Teams/Finance Departments when there are issues and clarifications to the result of monthly Project Status Reports; and
• Perform other task/s when required or assigned by the COO/Management.
• Conducted monthly project review with the Project Managers on the assigned Business Unit;
• Lead, maintain project budgets and control circulations between delivery teams;
• Verify new projects setups in relation to project and business requirements;
• Maintain good understanding of project contract documents in relation to cost/fee and payment details;
• Verify internal contracts / sub consultancy agreement with committed budget and flag any potential overruns;
• Maintain project variation register;
• Overview invoice certifications from inter-office buy-ins and subcontracts;
• Monthly review WIP (Work In Progress) and initiate necessary accrual process in consultation with Project Managers;
• Verify debt reports and assist Cost Controls Manager in consolidating between various portfolios;
• Ensure project invoices are allocated and posted correctly;
• Coordinate, follow up and update the invoice forecasts within portfolio with respective project groups;
• Liaise with Project Managers for monthly forecasts and update on cost to completion;
• Maintain project risk register updated information;
• Verify project financial summary reflects updated risk allocations;
• Coordinate with PM for project reviews and actions followings from recommendations;
• Review regular cyclic exception / anomalies reporting and escalate if necessary; and
• To be an instrumental member of the Project Team.
• Implement and execute the approved cost control structure and procedures of Al Khayyat Contracting and Trading;
• Study and understand all relevant project documents relating to the cost management of the Project;
• Ensure that all costs charged to the Project are correct and properly allocated;
• Perform a variety of cost engineering functions including cost control, budget investigations, forecasting and cost reporting under limited supervision;
• Deliver Monthly Job Cost Report for the Project in accordance with the approved cost control procedures and implementing guidelines thru ERP; and
• Provide relevant information/advice/recommendation to the Project Manager thru the Commercial Manager with respect to the cost aspects of the Project.
• Implement and execute the approved cost control structure and procedures of IMCO -Qatar to control the cost of each Project independently;
• Review cost data source documents (MPRF's, PO’s, Subcontracts, PRQ's, Payments) and similar documents for assignment of correct cost codes;
• Analysis of the prices and verification of quantities and productivity;
• Review/re-check the terms and conditions of the subcontract agreement in order to determine the subcontractor’s contractual obligations prior to the processing/release of each progress and final payment;
• Early identification of deviations from budget through trending and analysis;
• Keep each Project Managers or Project-In-Charge to be informed of the expenses and the cost or expenditure is performed compare to the budget;
• Help the Project Manager to control his budget and take corrective measures so that the Project can be completed within the Project Cost Management;
• Call the Project Manager/Management attention on potential cost trouble spots in time for corrective or cost minimizing action to be taken, i.e., detect potential budget overruns before rather after they occur;
• Revision of Cost Control Records and preparation of Cost Control Reports; and
• Provide relevant information/advice/ recommendation to the Operation Manager with respect to the cost aspects of the Project.
• Responsible for the satisfactory production of Bills of Quantities, its Cost Estimates and other related documents;
• Identify materials (Civil, Electrical and Mechanical/Piping Works) to be used on the Project and when required, prepare inquiries to Manufacturers and Suppliers for quotations;
• Update and maintain the pricing Data for the Project;
• Prepare Tender Documents;
• Prepare the QA/QC Documents of the Bill of Quantities (BOQ) and Material Take-off (MTO);
• Prepare progress reports and attend Meetings when required;
• Maintain and update the Client’s Bid Documents; and
• Evaluate and prepare responses to inquiries during Bid and Construction Phases.
• Develop: (a) the Operations Manual on Procurement of Goods and Services and Civil Works based on the requirement of the funding agencies (ADB - Asian Development Bank, NDF - Nordic Development Fund, DANIDA - Danish Development Authority and OPEC - Oil Petroleum Exporting Countries); (b.) the System Procedures and Guidelines for Procurement of Civil Works; and (c) the Detailed Framework of Plans and Targets on Procurement and Civil Works;
• Draw up the most appropriate organizational and functional arrangements necessary to carry out the smooth execution of the procurement of goods and civil works;
• Direct, supervise and coordinate operation of the Engineering requirement of the Project;
• Implement Systems and procedures to ensure efficient and effective program implementation for the procurement of civil works;
• Monitor progress program of implementation relative to physical facilities and procurement requirement of the Project;
• Facilitate the requirements on procurement of all equipment, books, furniture, and other goods and services required by the various components in accordance with specification within target dates in coordination with the TESDA-Procurement Division (PSD);
• Ensure that activities and procurement practices are consistent, sound technical and in accordance with relevant government and funding agencies procurement and accounting and auditing rules and regulations;
• Prepare periodic reports, technical design and specification requirement of the procurement of goods and civil works;
• Coordinate with the project institutions and other relevant government agencies and regional offices for the smooth implementation of procurement of goods and civil works;
• Provide advice to the Project Director (TESDA Director General) through channels with respect to the technical aspects of the civil works and procurement aspect of the Project;
• Draw up the scope of works and design standards to be followed by the architectural consultant designing all civil works component of the Project in each region;
• Review architectural and engineering design of consultants for the civil works component of the Project;
• Provide assistance to the Regional Offices on the procurement of civil works projects (Estimating, Tendering, Awarding and Contracting); and
• Assist the Project Director through his authorized official in exercising oversight in the implementation of the civil works and procurement component of the Project.
• Prepare the requirements in purchasing of local and imported materials, equipment and other pre-requisites of Skyway Project in accordance with the Procurement Guidelines and Standards of the Company and concern Government Agency;
• Expedite payment for the cost of local and imported materials, equipment and other pre-requisites of Skyway Project together with the duties and other charges if deem necessary;
• Follow up and monitor the delivery of purchased local and imported materials, equipment and other pre-requisites of Skyway Project in order to ensure its on time arrival;
• Evaluate the endorsed supplier and sub-contractors’ billings and other documentation requirements;
• Conduct inspections, field audit of suppliers/sub-contractors’ accomplishment when necessary;
• Prepare and certify certificate of payments based on the evaluated physical accomplishment of suppliers and sub-contractors;
• Evaluate the request for variation orders by sub-contractors and make recommendations in accordance with the terms and conditions of the sub-contract agreement; and
• Review and check all sub-contract agreements in order to determine the sub-contractor’s contractual obligations prior to the perfection of the statement of final account.
• Responsible for all the proposed improvements and new projects in the plant;
• Plan the activities and formulate work targets and strategies in consultation with the management and evaluate attainment of objectives and recommend areas for improvement and projects;
• Direct and supervise the technical aspect of project implementation such as cost estimates, progress monitoring, quality control inspection, evaluation of change orders and other technical tasks;
• Certify payment of progress billing of contractors based on physical accomplishment;
• Responsible for the maintenance of buildings, equipment, machineries, roads and other structures within the plant; and
• Supervise the General Maintenance and General Services units and prepare their program of activities.
• Direct and supervise the technical aspect of project implementation such as cost estimates, progress monitoring, quality control, inspection, evaluation of variation orders and cost escalation, turnover of buildings, documentation and other similar technical tasks;
• Endorse payment of progress billing of contractors based on physical accomplishment for approval;
• Plan the activities and formulate work targets and strategies in consultation with respective project units and evaluate attainment of objectives and recommend areas for improvements;
• Recommend program of work on project costing, contracts and policy related to school building and sites;
• Inspect constructions under contract for adherence to plans and specifications;
• Submit to the PATVEP-PMO project manager for comment and approval possible courses of action on problematic situations encountered in rendering technical services requirements of projects, reports and communication;
• Supervise the conduct of training of staff to be assigned to the project sites;
• Assist entities or institutions in formulating, implementing and institutionalizing plans for specific program components;
• Set meetings relative to progress assignment among the EDPITAF donor agency, DECS offices, other pertinent government and private/industry offices; and
• Maintain liaison and coordinate with the pertinent counterparts in the consultancy and institutional teams and various offices on program matters.
• Prepare cost estimates and evaluation of cost aspects in billings escalation claims, variation orders and engineering technical studies;
• Conduct inspections, field audit of contractor’s accomplishments and attend meetings in accordance with monitoring guidelines and instructions from the immediate supervisor;
• Review and evaluate accomplishment claims under various contracts with consultant, contractors, resident engineers or regional construction managers;
• Prepare certificates of accomplishments, progress reports, minutes or notes of meeting and other certifications/reports related to inspections, evaluations and project meetings;
• Prepare certificate of payments based on the evaluated physical accomplishment reports from the respective construction supervision team; and
• Responsible in the preparation of contract documents.
• Supervise and control all activities of the contractor for a particular site;
• Prepare and keep available on site for examination at any time of all inspectors’ diaries (logbooks);
• Compiled all inspectors’ diaries or logbooks and all necessary data for a daily construction report. This daily construction report will be summarized and submitted to the PMO monthly;
• Inspect and approve all requests for concrete pouring by the contractor in coordination with the end user;
• Ensure that requirements for testing of materials were complied with by the contractor. Participate in the sampling of materials to be tested, witnessing of the testing and see to it that copies of test results are submitted to the PMO;
• Ensure the safety, sanitation and prevention of environment is complied with by the contractor;
• Ensure that all works are done in accordance with the approved drawings and specifications. Seek approval thru the PMO regarding substitution of materials. The resident engineer should not authorize deviations in the plans and specifications and other part of the documents without prior approval from the PMO;
• Ensure that work is done in accordance with the approved schedule. In case of delay, call the attention of the contractor to accelerate the work; determine whether delay is responsibility of the contractor or caused by factors not within the contractor’s control. Also recommend extension of contract upon written request by the contractor;
• Make preliminary evaluation/analysis of all requests for additive work, time extension/suspension and contractor’s accomplishment prior to submission to the PMO;
• Advise the PMO when the work is ready for final inspection and acceptance;
• Make recommendations and expedite the processing of request for variation orders, time extension request and monitor all variation orders and any changes in the contract provisions;
• Review completeness of construction details, the designer’s plans and specifications, the contractor’s program of works, materials requirements, safety programs, cost and quantity estimates, cash flows, the owner or the PMO communications and financial control systems, and other requirements as may be needed to meet completion targets and advise the PMO and all of any corrective action needed. See that the contractor’s labor and equipment are adequate for the work and on schedule and that tests are properly specified and scheduled.
• Review, evaluate and endorse Contractor’s monthly accomplishment reports, billings, time extension requests, variation order requests and other Contractor’s documentation requirements;
• Assist the PMO in negotiating and documenting variation orders and other contract changes and in other related services;
• Review project punch list prior to final inspection and preparation of Certificate of Completion and Turnover;
• Report promptly to all concerned the deviations from contract provisions which may result in claims or situations which require immediate action such as delays, non-compliance, accidents, failures, shortages, lacking foundation data or other specialist-furnished data for construction, etc.;
• Provide liaison between the Contractor, Owner and the PMO on all matters relating to the construction contract. Conduct and preside over such matters in dispute;
• Follow coordination procedures, systems organization chart and lines of authority and communication subject to approval of the PMO;
• Perform all necessary post-construction works deemed necessary prior to final acceptance/turnover; and
• Conduct semi-monthly coordination meetings at the project site with the concerned representatives of the contractor, designer, end user and the PMO to thresh out policy matters with regards to the actual construction.
• Supervise and control all construction activities of the project;
• Ensure the safety sanitation and prevention of environment is complied;
• Ensure that all works are done strictly in accordance with the approved drawings and specifications. Seek approval from the Owner in the substitution of materials or changes in the project if necessary;
• Ensure that work is done in accordance with the approved schedule.
• Make requests for variation orders and time extension if necessary;
• Prepare monthly accomplishment reports, billings and other project documentation requirements; and
• Perform all necessary post-construction works deemed necessary prior to the final acceptance/turn-over.
• Supervise and control all construction activities of the project;
• Ensure the safety sanitation and prevention of environment is complied;
• Ensure that all works are done strictly in accordance with the approved drawings and specifications. Seek approval from the Owner in the substitution of materials or changes in the project if necessary;
• Ensure that work is done in accordance with the approved schedule.
• Make requests for variation orders and time extension if necessary;
• Prepare monthly accomplishment reports, billings and other project documentation requirements; and
• Perform all necessary post-construction works deemed necessary prior to final acceptance/turn-over.
• Supervise the preparation of bridge’s approaches including its retaining walls and drainage lines;
• Ensure that requirements in the plans are properly installed prior to all pouring of concrete; and
• Prepare the weekly payroll and monthly accomplishment report.
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