Osama Khaiyat, office manager

Osama Khaiyat

office manager

Jedco

Location
Saudi Arabia
Education
Bachelor's degree, Busniss Admin.`
Experience
22 years, 6 months

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Work Experience

Total years of experience :22 years, 6 months

office manager at Jedco
  • Saudi Arabia - Jeddah
  • My current job since June 2021

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Office Manager at General Authority of Civil Aviation (GACA) - (Jeddah / Riyadh)
  • Saudi Arabia - Jeddah
  • May 2013 to December 2021

o Provide administrative and clerical support to sector or individuals.
o Schedule all meetings, appointments and arrange conference rooms, meeting agenda. Then prepare the minutes of meeting.
o Manage and Prepare confidential and sensitive documents.
o Follow up on tasks after meetings.
o Responding to customers and organization employees enquiries and complaints.
o Arrange for all Vice President travels and reservations such as tickets, hotels … etc.
o Relay directives, instructions and assignment to executives.
o writing reports for senior management and delivering presentations
o Manage all office services and efficiency by organizing office operations and procedures, scheduling, assigning and training employees controlling office budget, delegating work to staff and managing their workload and output, controlling correspondence, designing filing systems, reviewing and approving supply requirements.

Data Analyst at General Authority of Civil Aviation (GACA)
  • Saudi Arabia - Jeddah
  • December 2008 to May 2013

o Analyze and prepare employees data and information reports.
o Analyze employee's requests and answer complains.
o Carry out analysis of new and changing jobs to apply organization changes.
o Participation in several committees as:
 Establishing organization structure and manpower requirement for (PMIA) Madina Airport to be a separate strategic business unit, and transfer GACA employees to the commercial operator
 Executive Committee conversion all GACA staff to GOSI.
 Re-Employment for non-appointed employees in GACA sectors.
 Re-Employment for Domestic airports sector employees (about 3, 000 Emp.) to fit the new positions after restructuring GACA.
 Amendment GACA staff who were subject to the civil service salaries ladders conditions

communication tech. at Presidency of civil aviation
  • Saudi Arabia - Jeddah
  • December 2003 to December 2008

to calibrate, repair and maintain sevreal test equipment manufactured by hp, fluk, tektronix...etc.
also, to prepeare calibration schedules and reports.

Accountant & Adminstrator at Lemon Act Agency
  • Saudi Arabia - Jeddah
  • February 2008 to October 2008

o Handling all financial duties such as: financial evaluation and coordination using M/S Accounting Program, profit and loss statements, analyzing budget, cash flow, dealing with clients and vendors….etc.
o Handling all administration duties.
o Handling most of the IT duties.

Part time sales man at badr world
  • Saudi Arabia - Jeddah
  • March 2003 to February 2004

to market a resort in Lebanon

instrument designer at zuhair fays partnership- industrial division
  • Saudi Arabia
  • October 2001 to December 2002

- designing and updating production lines for saudi aramco plants using (microstation program). - modefying drawings and diagrams. - plant as-built.

Education

Bachelor's degree, Busniss Admin.`
  • at King Abdulaziz University
  • September 2017
Higher diploma, Instrumentation tech.
  • at Yanpu Industrial Collage
  • October 2001

Specialties & Skills

Instrumentation
Administration
Production
using computer and internet
Communicate with others ( as a sales )
team worker
hard worker
Self-Confidence
Time management
Handiling pressure

Languages

Arabic
Expert
English
Expert

Training and Certifications

Test Equipment course for 8 weeks (Training)
Training Institute:
PCA institute (Jeddah)
Date Attended:
August 2005
Advanced Supervisory skills (Training)
Training Institute:
Meric institute (Dubai)
Date Attended:
April 2016
Duration:
35 hours
The development of human resource skills (Training)
Training Institute:
Leading Point institute (Jeddah)
Date Attended:
March 2013
Level 3 Leadership Skills (Training)
Training Institute:
Site Power institute (Dubai)
Date Attended:
May 2015
• Advanced concepts of total quality management in offices and executive secretaries (Training)
Training Institute:
Euro-Quest International institute (Paris)
Date Attended:
December 2014
Time, Stress, Conflict Management (Training)
Training Institute:
Site Power institute (Dubai)
Date Attended:
October 2015
Functional analysis and planning procedures (Training)
Training Institute:
Euro-Matech institute (Dubai)
Date Attended:
January 2012
Level 3 Business Communications Skills (Training)
Training Institute:
Site Power institute (Dubai)
Date Attended:
May 2015
Certified Administration and Office Management Professional (Training)
Training Institute:
Meric institute (Dubai)
Date Attended:
October 2013