Commercial Agreements Specialist, Sr.
ORYX GTL
Total years of experience :27 years, 11 months
1. Contracts Planning Phase:
- Created and developed sales agreement & acquisition templates in coordination with the Legal Department in year 2011-2019
- Participated periodically in Industry related meetings and forums at the Industrial City/ Port Contractual dealings.
- Developed the Customer Claims Handling Procedure and Contracting Policies & Procedures in year 2012.
- Updated solicitation contracts formats to comply with changes in government regulations and laws.
- Analyzed proactively the sources of uncertainty and risk that the sale contracts document contents might entail.
- Commercially evaluated the Service Providers to the Department such as the Inspection Contractor and the Intelligence Market Outlook Consultant in year 2013, 2016 and 2019
- Managed planning the demonstration project of GTL diesel on Mowasalat buses during 2014/ 2015.
2. Contracts Acquisition Phase:
- Identified and studied the types and sources of uncertainty and risk embedded with the bids submissions before sale contract award.
- Maintained the good commercial relationship (win-win) and dialogue with the buyers/ international customers.
- Drafted Confidentiality (Non-Disclosure) Agreements with the Buyers and follow the parties until accepting and signing in order to secure the sensitive information.
- Supervised the Third Party Inspection Services implemented by a Contractor Contracts Controlling Phase:
- Reviewed sale agreements ensuring commercial contractual compliance to the terms and conditions.
- Safeguarded the Company interest against arisen claims due to Buyers logistics disputes reducing costs.
- Supervised audit findings and corrective actions; and assisted the implementation of closures to Audit Findings to the whole Marketing Department;
- Ensured that consultants’s invoices meet the contractually agreed scope terms and conditions.
- Conducted Service Provider’s Performance Evaluation Reports.
- Ensured all commercial agreements are maintained up to date and renewed on time.
3. Contracts Closing Phase:
- Managed the close out process of any Third Party Service Agreement in compliance to the Company.
- Reviewed the Provisional and the Final Acceptance Reports for documenting lessons learned.
1. Provided guidance and training to staff and Contracts specialists of ten (10) persons in the preparation of Request for
Quotation RFQ), Invitation for Bid, Request for Proposal (RFP), evaluation techniques, and selection/ sourcing of vendors/contractors/ suppliers.
2. Controlled market intelligence and monitor price fluctuations for better evaluating and negotiating bids such as NALCO contract of chemicals supply for the value of USD 23 Million.
3. Interpreted the complexities of the Scope of Work/Services to establish required contractual coverage.
4. Safeguarded the Company interest against arisen claims due to Contractors disputes reducing costs.
5. Led Negotiation for cost reduction/ optimization by effective utilizing the terms & conditions.
6. Supervised drafting contract document to the supply of materials or the services in accordance to the approved/ agreed terms and conditions.
7. Reviewed supply agreements ensuring commercial contractual compliance to the agreed terms and conditions.
8. Developed, recommended, and maintained approved public contracting policies and procedures;
9. Updated solicitation formats to comply with changes in government regulations and laws.
10. Aligned among various internal functional departments such Finance, Legal and HSE and Develop good relationships with focal end users/ customers to recognize their technical requirements of their procurements.
11. Reviewed departmental requirements received from business units to ensure strategic, long term department-wide goals and objectives as addressed in the KPAs/ KPIs of procurement process.
12. Established and maintained relationships with prospective Contractors/vendors/suppliers.
13. Supervised contractor/supplier performance and provided guidance and direction to assist suppliers in maintaining/resuming satisfactory performance.
14. Supported the sourcing business strategy of the end-users/ stakeholders that control quality, mitigated risks and maintained plant operational consistency.
• Ensured that processes needed for the Quality Management System are established, implemented, and maintained and act in behalf of the GM as an Integrated Management System Representative.
• Supervised the implementation of the Integrated Management System of the three certifications: ISO-19001, ISO 14001, and OHSAS 18001.
• Supervised the Gap Analysis for the three areas of HSE, Quality, and Environment.
• Reviewed and optimized the working procedures for all functional departments.
• Business Management representative acting on the behalf of the Top Management.
• Ensured the promotion of awareness of customer requirements throughout the Company.
• Supervised Internal Quality Audits on all Departments.
• Supervised 25 Quality Control Engineers/ inspectors.
• Supervised the establishment and the implementation of the Business Action Plans.
• Reviewed the Contracts Documents of the Stakeholders and some other sub-contracts.
• Reviewed Tender Requests and scopes of works from all End users of ADWEA Divisions.
• Proposed an appropriate bidders list for such scope of works.
• Conducted pre-qualification of the proposed bidders.
• Obtained Tender Committee approvals on the Proposed Bidders.
• Prepared tender documents according to Oil & Gas standards.
• Issued the Tender Invitation Package to the approved bidders
• Arranged the necessary Site Visits and the pre bid meetings if required for the tender.
• Prepared and assisting the user to adopt Technical Evaluation Criteria
• Prepared the pre-tender commercial clarifications.
• Conducted the commercial evaluation of technically acceptable tenders.
• Conducted the recommendations for awarded bidder on the basis of ranking system.
• Issued Letter of Award for the approved awarded bidder/Contractor.
• Issued notification to unsuccessful tenderers for the Release of their Tender Securities.
• Formulated the final Contract Agreements.
• Evaluated claims requests for contract variations and conducted negotiation.
• Closed out the Contract, reviewed the Project Performance Report.
• Negotiated correspond with foreign suppliers to obtain the best net offers based on INCOTERMS.
• Studied the specifications, conditions, delivery, and payment terms.
• Conducted Pricing, Submitted bids & quotations to beneficiaries before closing dates.
• Communicated with suppliers & manufacturers
• Arranged the importing forms and approved shipping documents.
• Received the shipped material & equipment.
• Performed initial materials inspection at the port destination of consignee.
• Communicated with the airport Customs Authority for clearance arrangements.
• Inland transportation of the goods to the warehouses.
• Provided After sales Services and developed the good relations with new suppliers & customers.
• Maintained the latest specific marketing information’s.
• Planned for the annual growth & conducted the business plan.
• Liaised work between the World Bank and Government of Jordan for the procurement of civil works and equipment.
• Monitored the implementation of the General & the Special Conditions of the Civil Works Contracts.
• Monitored the bids evaluation technically and monetary.
• Approved payments & disbursement and controlled the budget versus actual.
• Provided necessary Cost Estimation.
• Conducted Schedule & Time plan versus the baseline daily controlled by Microsoft Project.
• Reported to the international financing agencies (World Bank) in Quarterly Progress Reports.