HR & Administration Manager
Simplex Infrastructures Limited
Total years of experience :7 years, 1 Months
Job duties and responsibilities:
Recruitment:
1. Identifies employee vacancies based on department’s requirement and allocate human resources ensuring appropriate matches on the job position.
2. Evaluates employment application and conduct interviews to applicants on current job vacancies.
3. Develops, administers and evaluates applicant tests.
4. Provides recommendations on qualified applications to the Managing Director.
5. Develops and maintains relationship with employment agencies, institutions and other recruitment sources for manpower pooling.
6. Responsible for the evaluation, classification and rating of occupations and job positions.
7. Provides prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits
8. Negotiates bargaining agreements and help interpret labor contracts.
9. Plans and conducts new employee orientation to foster positive attitude toward company objectives.
10. HR File Management and Correspondence
11. Prepares Contract of Employment and maintain all confidential employee documentation and information.
12. Prepares Monthly Payroll Report (deduction, reimbursement, increments, etc.) and forward it to the Finance Manager for processing.
13. Maintains HR records and compile statistical reports concerning HR-related data such as hires, transfers, performance appraisals and turn-over rates.
14. Updates HR records, computerized data file and HR Confidential Files.
15. Analyzes statistical data and reports to identify and determine causes of employee problems and develop recommendations for improvement of organization's employment policies and practices.
16. Prepares salary certificates, salary transfer letters, Employment Certificates and other certification/documentation as requested by the employees.
17. Prepares Payment Reports on Vacation Leave/Sick Leave, Resigned/Terminated employee/s final pay, medical insurance and other employee accountabilities.
18. Prepares HR correspondence (warning letters, memos and other HR related communication).
19. Prepare all HR Documentation and formalities for resigning/terminated employees (receipt of resignation/termination notice, computation of accountabilities and separation pay, returning of company properties, etc.)
20. Develop and recommend new company policies/sanctions and procedural improvements.
21. Hold regular review of policies and legal HR procedures in consultation with the Managing Director.
22. Transcribe, compile and updates Organizational Chart and Job Descriptions of the employee.
23. Transcribe and updates HR Forms (Leave, Performance Evaluation, Job Analysis, etc.) on a regular basis.
Government Office Coordination:
1. Coordinates with free authorities & ministries for all employment related requirement for the company (employment, visa processing and cancellation, certifications, entry pass, work permit, NOCs, etc.)
2. Prepares and coordinates all the requirements for the processing and renewal of visa (employment/visit/transit), labor card, residence permit as well as amendment and cancellation.
3. Coordinates with government offices in consultation on the existing labor law and ministerial orders.
4. Coordinates with government offices for legislation of company Licenses such like Investment Authority, Ministry of commerce & industry, Chamber of Commerce, Zakat, Ministry of Labor & Gosi.
Employee Services:
1. Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
2. Monitor employee movement (attendance, employee relations, policy compliance, etc.)
3. Handles employee grievances and other related issues.
4. Plan, organize and coordinate the employee training or labor relations activities
5. Conduct exit interviews to identify reasons for employee termination/resignation.
1. Assume management responsibility for assigned services and activities of the Administrative division within an assigned department including purchasing, budgeting, accounting, personnel, information technology, and administrative support programs and services.
2. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
3. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
4. Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.
5. Perform a variety of personnel administration functions; review employee evaluations; ensure accuracy and completeness; review formal documents including reprimands, suspensions, and terminations.
6. Ensure department compliance with existing personnel laws and regulations; implement new laws and policies as they become effective.
7. Perform various purchasing functions; review and/or prepare bid packages for equipment or supplies; oversee the approval of all departmental purchase orders.
8 . Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to existing departmental programs, policies, and procedures as appropriate.
9 . Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of public administration.
10 . Respond to and resolve difficult and sensitive citizen inquiries and complaints.
11. Perform related duties as required.
Recruitment:
1. Job Description.
2. Identify the Competencies required.
3. Identify the source for hiring.
4. Interview the candidate.
5. Coordinate the interview with the respective department and
6. If selected, complete the documentation.
Operations:
1. Joining formalities.
2. Handling Employee Database (Both in Soft Form and Files Management).
3. Leaves and Attendance Management.
4. Handling the payroll.
5. Managing advance Salary, Loans.
6. Confirmations, Performance Appraisals, Performance Management.
8. Exit-Interviews.
9. Full and Final Settlement.
Employee Relation:
1. Handling all the queries of the employees. Be it related to Salary, Leaves, Attendance, and Transfer etc.
2. They are also expected to explain the various policies, strategies and benefits to employees.
3. They are expected to stop all type of rumors and misleading communications.
4. They should motivate the employees on day-to-day basis.
