Executive Secretary to the Managing Director and the General Manager
Ports Development Company PDC
Total years of experience :21 years, 9 months
1- Prepare general correspondences, memorandums, reports, schedules, purchase orders and other materials.
2- File and retrieve documents and reference materials.
3- Receive, route, sort, and process mail and emails.
4- Translating documents.
5- Answer and manage incoming calls.
6- Receive and interact with incoming visitors.
7- Conduct research, assemble and analyze data to prepare reports and documents.
8- Check data for accuracy, completeness and conformity to established standards and procedures.
9- Manage and maintain executives’ schedules, appointments and calendar.
10- Arrange and coordinate meetings; Liaise with members of the senior management team.
11- Record, transcribe and distribute minutes of meetings and follow up on their action plan.
12- Perform other related functions delegated or assigned by the executives or other senior management members.
13- Arrange and coordinate travel logistics such as flight tickets, visa applications, hotel reservations, car rentals, etc.
14- Supervise the work of clerical and secretarial staff, monitoring the workload and work rate.
15- Delegate work and workload planning.
16- Control the office budget (petty cash).
1. Prepare correspondence, presentations and other documents.
2. File and retrieve documents and reference materials.
3. Manage and maintain executives’ schedules, appointments and travel arrangements.
4. Arrange and coordinate meetings.
5. Attend a weekly Project management meeting.
Elaf Group of Companies
Travel - Tours - Hotels
Jeddah - KSA
23 October 2010 - Present
Executive Assistant to the Deputy CEO
1. Prepare and edit correspondence, communications, presentations and other documents.
2. File and retrieve documents and reference materials.
3. Conduct research, assemble and analyze data to prepare reports and documents.
4. Manage and maintain executives' schedules, appointments and travel arrangements.
5. Arrange and coordinate meetings and events.
6. Record, transcribe and distribute minutes of meetings.
7. Monitor, respond to and distribute incoming communications including faxes and emails.
8. Answer and manage incoming calls.
9. Receive and interact with incoming visitors.
10. Perform other related functions delegated or assigned by the Deputy CEO or other senior management members.
Temporary Assignments
1- Scholastic Inc.
Middle East & North Africa Office
Beirut Lebanon
June 2010 - September 2010
Administrative Assistant
1. Dealing with day to day operations.
2. Basic Accounting.
3. Following up payments with the clients.
4. Follow up orders with our market support.
5. Updating the clients about their orders.
6. Order office supplies.
7. Provide answers to any inquiries.
8. Prepare general correspondences.
9. Organizational and development planning.
10. Developing guidelines for promotions.
2- King's Suite Hotel
Beirut Lebanon
April 1 2010 - 30 May 2010
Administrative Assistant
1. Dealing with day to day operations.
2. Improvement systems.
3. Interviewing potential employees.
4. Ensuring compliance with labor laws and regulations.
5. Front Desk officer.
MAWARED HOUSE
DUBAI VISA APPLICATION CENTER, CAIRO, EGYPT
OCTOBER 2009 - FEBRUARY 2010
HR and Administration Office supervisor
1 Dealing with day to day operations.
2 Interviewing potential employees.
3 Organization development.
1 Receiving applications from the clients.
1 Uploading the applications to EK online immigration system.
1 Following up the application with the EK immigration system.
1 Check data for accuracy, completeness and conformity to established standards and procedures.
1 Solving any issue arousing from the applications.
1 Coordinate with the other Mawared House offices located outside Egypt.
2 Assisting employees with work issues
Al-Othman Holding Company, Eastern Province, KSA
May 2006 - May 2009
Executive Assistant
Reporting directly to the Vice Chairman of the Holding, to the Assistant Vice Chairman and to the CEO of the Holding.
1- Serve as assistant to the assigned supervisor; greet visitors and answer telephone, provide information; keyboard correspondence and related matters; prepare and maintain files and records.
2- Prepare general correspondences, memorandums, reports, schedules, purchase orders and other materials.
3- Maintain appointment calendar, schedule appointments, conferences, and meetings.
4- Check and review a variety of data for accuracy, completeness and conformity to established standards and procedures.
5- Receive, route, sort, and process mail and emails.
6- Operate standard office equipment to include word-processing and data processing equipment, copiers, laminators, etc.
7- Maintain confidential information of office related information.
8- Arrange and coordinate travel logistics such as flight tickets, visa applications, hotel reservations, car rentals, etc. and maintain timely flow of information with all parties.
9- Delegate work and workload planning.
George Kassab Lawyer Office.
April 2004- March 2006
Apprentice in law
1 Attending daily meetings with the advocates.
1 Accompanying advocates to the Court Library.
1 Preparing legal opinions, court papers, contracts, ordinances, resolutions, deeds, leases, and other legal documents with clearly organized thoughts.
1 Investigating claims and complaints by or against the petitioner.
1 Analyzing, appraising, and organizing facts, evidence, and precedents in considering the various aspects and alternatives associated with legal positions.
Al-Ajami Restaurants, Riyadh, Kingdom of Saudi Arabia.
January 2002 - March 2004
HR and Administrative Supervisor / Branch Supervisor
As a restaurant supervisor my job was to ensure that the branch operates efficiently and profitably while maintaining excellent reputation and echoes.
1- Taking responsibility for the business performance of the restaurant.
2- Preparing reports at the end of the shift/week, including staff control, food control and sales.
3- Coordinating the entire operation of the restaurant during scheduled shifts.
4- Managing staff throughout their shift and providing them with feedback.
5- Responding to customer complaints.
6- Meeting and greeting customers and organizing table reservations.
7- Maintaining high standards of quality control, hygiene, and health and safety.
8- Checking stock levels and ordering supplies.
Military Service achieved
July 2000 - July 2001
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