Penny Bird, Admin Assistant (Temporary Contract)

Penny Bird

Admin Assistant (Temporary Contract)

Charterhouse

Location
United Arab Emirates - Dubai
Education
Diploma, Higher National Certificate in Housing Studies
Experience
29 years, 2 months

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Work Experience

Total years of experience :29 years, 2 months

Admin Assistant (Temporary Contract) at Charterhouse
  • United Arab Emirates - Dubai
  • July 2014 to August 2014

The job involved formatting CVs and adding them to Database

Legal Secretary (Temporary Contract) at Holland & Knight - Dispute Resolution Department
  • United Arab Emirates - Dubai
  • March 2014 to April 2014

The job involved:-
• typing, amending and formatting documents
• audio typing of dictation
• use of Worksite case management system
• general office duties including photocopying, scanning, filing
• general admin including organising documents in files, updating indexes etc

Legal Secretary (Temporary Contract) at Hadef & Partners - Dispute Resolution Department
  • United Arab Emirates - Dubai
  • January 2014 to March 2014

The job involved:-
• typing, amending and formatting documents
• audio typing of dictation
• use of Worksite case management system
• time recording Lawyers' time using PC Law Time Management system
• updating chronologies relating to arbitration cases
• use of Excel Spreadsheets
• organising translations of Arabic documents
• general office duties such as photocopying, scanning, filing
• general admin such as organising documents in files, updating indexes etc

Legal Secretary (Temporary Contract) at Chadbourne & Parke
  • United Arab Emirates - Dubai
  • November 2013 to December 2013

The job involved:-
• typing, amending and formatting documents
• use of Worksite case management system
• time recording attorneys' time using Elite Time Management system
• general office duties such as photocopying, scanning, filing

Legal Secretary at Harrowells LLP Solicitors
  • United Kingdom
  • October 2001 to March 2012

Legal Secretary - Harrowells LLP Solicitors, York (October 2001 to March 2012)

For ten and a half years I was employed as a Secretary in the Commercial Property
Department of a Solicitors practice in York. I worked primarily for one of the Partners and
Head of Department assisting him in most aspects of his day to day duties and general
conveyancing procedures. I left this job when my husband accepted a job in Dubai.

My job at Harrowells involved:-
• typing of correspondence (from dictation)
• on occasions composing own letters and memos
• producing and amending high volume of documents such as Agreements, Leases etc
• putting together contract documentation to send to buyer's Solicitors
• using Land Registry website on a regular basis
• using search agency website to carry out property searches including creating an accurate plan of land/area to be purchased
• carrying out Conveyancing and Land Registry Searches with minimal supervision
• completing Stamp Duty Forms on behalf of clients and liaising with clients in order to ensure relevant information obtained
• assisting Partner in his day to day conveyancing duties
• liaising with Finance Department regarding completion monies to be sent out and/or received and dealing with any queries
• overseeing completions and liaising with clients and agents regarding monies received and collection of keys etc
• dealing with clients' enquiries both on the telephone and in person
• making appointments for clients and booking meeting rooms
• file opening
• storage of client details including the scanning of ID onto central database
• dealing with client care issues and the creating of all initial paperwork when new
instructions received
• updating precedent documents on central system
• on occasions taking Minutes of Departmental Meetings
• ensuring all filing is up to date
• covering reception duties when necessary including greeting visitors, dealing with visitors' queries, booking of meeting rooms, distribution of incoming mail

Housing Officer at Joseph Rowntree Housing Trust
  • United Kingdom
  • October 1983 to October 2001

Housing Officer - Joseph Rowntree Housing Trust (October 1983 to October 2001)

I was originally employed as a Junior Secretary (age 18) working for a Housing
Association but after a few years I was given the opportunity to learn the "housing" side of things and I became a Housing Officer. I left this job when I was no longer enjoying it. This
was mainly due to the increasing number of problems, neighbour disputes and anti-social
behaviour that I was having to deal with on a regular basis. I decided that I needed a
change of career and went back to secretarial work which I had always really enjoyed.

My job as a Housing Officer involved:-
• carrying out all aspects of estate management including re-letting empty properties,
visiting tenants in their homes, dealing with neighbour disputes and dealing with all
aspects of rent arrears recovery including presenting cases in Court
• dealing with tenants' enquiries both in person and on the telephone
• creating and typing correspondence and general office admin

Education

Diploma, Higher National Certificate in Housing Studies
  • at Sheffield Polytechnic
  • June 1992

Specialties & Skills

Administration
Typing/Word Processing
Communication skills (both written and verbal)
Producing work of high quality
Attention to detail
Ability to work on own initiative
Developing good relationships with colleagues and clients
Good telephone manner

Languages

English
Expert
French
Beginner

Training and Certifications

Stage 2 & 3 Word Processing (Training)
Training Institute:
RSA (Royal Society of Arts) (UK)
Date Attended:
June 2001
Excel Spreadsheets (Training)
Training Institute:
RSA (Royal Society of Arts) (UK)
Date Attended:
January 2001