EXECUTIVE SECRETARY (TO GENERAL MANAGER)
AL RAWABI DAIRY CO. L.L.C
Total years of experience :19 years, 10 Months
Composes and types internal and external correspondence, memoranda. (May sign when technical or policy content have been authorized).
Arranges and manages the agendas for meetings or conferences.
Coordinates internal meeting locations, audio/video requirements and arrange for call-in numbers as required.
Notes commitments made by supervisor during meetings and arranges for staff implementation.
May establish appointment priorities or reschedule appointments or invitations.
Opens reviews and summarizes content of incoming materials and specially gathered data and briefs supervisor regarding important issues or conflicts.
Manages incoming calls by responding, transferring and represents supervisor through telephone and personal contacts.
Assesses the urgency and importance of situations and takes appropriate action.
Ensures, in the supervisor’s absence, that requests for action and information are furnished in a timely manner.
Advises supervisor regarding the need for revisions in administrative procedures and policy and informs staff.
Acts as liaison between supervisor and staff; coordinates special projects.
May type contracts, secure appropriate signatures, and track contracts through the approval process.
Read publications, regulations and directives and takes action or refers important matters to supervisor and staff
Coordinates international travel arrangements, hotel accommodations, Reconcile and process travel expenses etc.
Prepares, vendor invoices, purchase requisitions, subscriptions and check requests.
Filing materials and keep accurate records.
Other duties as assigned.
~Performs advanced secretarial duties in support of the Engineering department.
~Deals with General Manager incoming mail, including assessing its priority, collating it with relevant background information and presenting it in a logical and orderly manner, then allocate, where necessary.
~Drafts responses to straightforward correspondences, and deal with it to minimize the volume of direct responses required from the General Manager.
~Deals with the General Manager and other managers' outgoing correspondences, ensuring its accuracy and timely production and dispatch.
~Manages the General Manager and manager's diaries, to ensure that they are able to fulfill their commitments in accordance with their agreed priorities.
~Ensures the accurate and timely production of all reports and papers generated by the General Manager and other managers. This will of course involve drafting papers.
~Organizes meetings, receiving visitors to the General Manager and managers
~Produces notes of the Managing Directors meetings and ensuring follow-up action is carried out. ~Organizes travel arrangements and hotel reservations as necessary for the General Manager and other managers
~Responsibility for checking and reporting when office supplies are needed.
Technological Institute of the Philippines 2000-2004 Tertiary College Diploma - Bachelor of Science in Information Technology
Trinity College of Quezon City 1996-2000 Secondary