Cordinator
Al Qurain Automotive Trading Company
Total years of experience :23 years, 2 Months
To perform duties assigned by the Administration Manager, arranging commercial visas and visit visas as and when required by the Departmental Managers, Preparing payroll, Regular contact with the Departmental Managers, Monitoring and checking all the staff presence during the working hours, preparing and distributing circulars, memos, letters etc. Browsing Internet to source professional CVs, Compiling Employment Contract, Appointment Letter, Invitation Letter to the Embassies and Letter to various Embassies for obtaining visit visas, calling and conducting preliminary interview of Candidates, Sending annual leave schedule format to the departmental managers to obtain annual leave plan of the employees, Maintaining Employees files, Entering employees data into DMS system periodically, Issuing various letters to the Employees, preparing salary sheet of the employees every month, etc.
Arranged interviews for the prospective candidates, Sent commercial visas to the selected candidates by DHL service, Arranged their visas and air tickets from the candidates destination to Kuwait, Arranged their accommodation here in Kuwait, Prepared Employment Contracts and appointment letters, correspondence between the Company and the Recruitment Agencies for sourcing suitable candidates, Management and controlling of the entire track work logistic chain according the project logistics concept. Communicated with Foreign suppliers in Europe to check the status of ETA of material and machineries. Communicated with the local bankers to understand receipt of negotiation or shipping documents from the Suppliers. Interacted with the Departmental Managers, local shipping companies and customers for day-to-day business operations. Management and controlling of opening the Letter of Credit, Bank Guarantees and amendment of the Letter of Credit as and when required. Communicated with customers for payment documentation as and when necessary. Implementation of Credit/Debit note and analyze the Credit/Debit note formation from supplier. Responsible for preparation of Sales presentation reports Responsible for implementation of LPO/FPO, Delivery note, etc.
Preparing and issuing Circulars, Certificates and memos after its registration, preparing Employment Contract and Agreements, Preparing Service Letter and Appointment Letter, Monitoring staff transportation from their accommodation to the work place; Arranging to buy tender documents; Preparing payroll, editing staff data periodically in the DMS system, Controlling and monitoring overtime of the staff; implementation of prior approval of overtime from the Departmental Managers, Checking and calculating overtime, etc.
Grade B and attended the course two years after my three years B.Sc. degree in science from M.G. University, Kerala.