Total Years of Experience: 19 Years, 6 Months
August 2016
To Present
Document Control & Records Management Manager
at Wadi Degla Holding
May 2015
To Present
Document Control Technical Supervisor / Office Manager
at Construction & Design
Location :
Egypt - Cairo
Managing the day to day operational functions of the office by directing all the operational aspects.
Managing projects and conducting research
Provide administrative and clerical support,
Schedule meetings and arrange conference rooms.
Manage travel and schedule, Maintain an adequate inventory of office supplies.
Manage relationships with vendors, service providers, landlord,
etc.. ensuring that all items are invoiced and paid on time.
Handle information requests.
Maintain a safe and secure working environment
Arrange for outgoing mail and packages to be picked up.
Prepare statistical reports.
Manage spreadsheets & prepare correspondence and stuff mail into envelopes.
Ensure protection and security of files and records
Prepare confidential and sensitive documents.
Coordinates office management activities.
Responsible for the general maintenance of the facility. Ensure that all security procedures are strictly followed
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Helps prepare office budget & Plans events.
Maintain office procedures.
Coordinate travel arrangements; prepares itineraries; prepares,
Maintain staff schedules to provide adequate coverage at all times.
Compiles and maintains travel vouchers and records.
Responsible about the Operation of the office equipment, such as photocopy machine and scanner.
Relay directives, instructions and assignment to executives.
Direct the general public to the appropriate staff member.
Maintain hard copy and electronic filing system.
Sign for DHL/Fedex packages.
Document Control Technical Supervisor
Developing the Document Control plans and policies in conjunction with the company’s overall development plan
Responsible for multiple projects with staff performing daily functions.
As Document Control Technical Supervisor:
I am responsible for establishing the protocols and processes, implementing them, providing training and overseeing that everything is in order on each project. This could also include procuring an EDMS, initial setup, training and maintaining for the duration of its use.
As a Document Control Technical Supervisor I provide QA/QC on the administrative tasks being performed by others.
Managing projects and conducting research
Provide administrative and clerical support,
Schedule meetings and arrange conference rooms.
Manage travel and schedule, Maintain an adequate inventory of office supplies.
Manage relationships with vendors, service providers, landlord,
etc.. ensuring that all items are invoiced and paid on time.
Handle information requests.
Maintain a safe and secure working environment
Arrange for outgoing mail and packages to be picked up.
Prepare statistical reports.
Manage spreadsheets & prepare correspondence and stuff mail into envelopes.
Ensure protection and security of files and records
Prepare confidential and sensitive documents.
Coordinates office management activities.
Responsible for the general maintenance of the facility. Ensure that all security procedures are strictly followed
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Helps prepare office budget & Plans events.
Maintain office procedures.
Coordinate travel arrangements; prepares itineraries; prepares,
Maintain staff schedules to provide adequate coverage at all times.
Compiles and maintains travel vouchers and records.
Responsible about the Operation of the office equipment, such as photocopy machine and scanner.
Relay directives, instructions and assignment to executives.
Direct the general public to the appropriate staff member.
Maintain hard copy and electronic filing system.
Sign for DHL/Fedex packages.
Document Control Technical Supervisor
Developing the Document Control plans and policies in conjunction with the company’s overall development plan
Responsible for multiple projects with staff performing daily functions.
As Document Control Technical Supervisor:
I am responsible for establishing the protocols and processes, implementing them, providing training and overseeing that everything is in order on each project. This could also include procuring an EDMS, initial setup, training and maintaining for the duration of its use.
As a Document Control Technical Supervisor I provide QA/QC on the administrative tasks being performed by others.
February 2013
To May 2015
Document Control Section Head
at Mountain View
Location :
Egypt - Cairo
"Transferred to a sister company in the same group"
: Improvement of the document control system & the operating procedures for the EDMS, as well as overseeing updates and communicating changes to the document control processes all over the region projects.
- Implementing and maintaining the Document Control manual to ensure the latest updates and guidelines are accurately reflected.
- Responsible for managing company contracts & confidential documents while also ensuring their accuracy, quality and integrity with the company standards & manual also Is responsible for assuring compliance with ISO 9001 for all the company documentations.
-Taking the lead in document control training for all the staff, also implementation, assessment and improvements for develops Document Control staff involved in the preparation, documentation and dissemination of controlled documents in accordance with ISO 9001 document management procedures.
-Manages the Bi-weekly meeting for document control staff to ensure effective implementation of the EDMS & the internal procedures.
: Improvement of the document control system & the operating procedures for the EDMS, as well as overseeing updates and communicating changes to the document control processes all over the region projects.
- Implementing and maintaining the Document Control manual to ensure the latest updates and guidelines are accurately reflected.
- Responsible for managing company contracts & confidential documents while also ensuring their accuracy, quality and integrity with the company standards & manual also Is responsible for assuring compliance with ISO 9001 for all the company documentations.
-Taking the lead in document control training for all the staff, also implementation, assessment and improvements for develops Document Control staff involved in the preparation, documentation and dissemination of controlled documents in accordance with ISO 9001 document management procedures.
-Manages the Bi-weekly meeting for document control staff to ensure effective implementation of the EDMS & the internal procedures.
October 2013
To February 2015
Document Control Section Head
at DMG - Real Estate Development
Location :
Egypt - Cairo
: Improvement of the document control system & the operating procedures for the EDMS, as well as overseeing updates and communicating changes to the document control processes all over the region projects.
- Implementing and maintaining the Document Control manual to ensure the latest updates and guidelines are accurately reflected.
- Responsible for managing company contracts & confidential documents while also ensuring their accuracy, quality and integrity with the company standards & manual also Is responsible for assuring compliance with ISO 9001 for all the company documentations.
-Taking the lead in document control training for all the staff, also implementation, assessment and improvements for develops Document Control staff involved in the preparation, documentation and dissemination of controlled documents in accordance with ISO 9001 document management procedures.
-Manages the Bi-weekly meeting for document control staff to ensure effective implementation of the EDMS & the internal procedures.
- Implementing and maintaining the Document Control manual to ensure the latest updates and guidelines are accurately reflected.
- Responsible for managing company contracts & confidential documents while also ensuring their accuracy, quality and integrity with the company standards & manual also Is responsible for assuring compliance with ISO 9001 for all the company documentations.
-Taking the lead in document control training for all the staff, also implementation, assessment and improvements for develops Document Control staff involved in the preparation, documentation and dissemination of controlled documents in accordance with ISO 9001 document management procedures.
-Manages the Bi-weekly meeting for document control staff to ensure effective implementation of the EDMS & the internal procedures.
July 2010
To November 2013
Document Control Team Leader
at Mivan International
Location :
Egypt - Cairo
Controlling and Handling all kinds of Documents in Project (Transmittals -Submittals-inspection requests - RFI - etc….)
Being in the center between the sub-contractors & the main consultant by handling each sub-contractor paper work in a separate files, distribute it according to the field of specialization to the departments manager, making the approval procedures by sending the requested documents to the consultant, according to the field of specialization for each consultant (steel structure, concrete etc….)
Preparing periodical reports about the Submittals status
Forwarding the documents to each sub-contractor to proceed with the Engineer action & comments, taking into consideration the importance of the time.
Chasing the consultant and the client by sending the weekly report for the documents which passed the due date.
Recording all kind of Documents in internal logs for easy tracking (Rfi- Submittals-Inspections log …..Etc.)
Making easy system for the scanned Documents by excel on the server with easy accessible way to documents by the server users.
carrying out the Mivan’s standard filling system
Train the staff on document control processes and procedures.
Being in the center between the sub-contractors & the main consultant by handling each sub-contractor paper work in a separate files, distribute it according to the field of specialization to the departments manager, making the approval procedures by sending the requested documents to the consultant, according to the field of specialization for each consultant (steel structure, concrete etc….)
Preparing periodical reports about the Submittals status
Forwarding the documents to each sub-contractor to proceed with the Engineer action & comments, taking into consideration the importance of the time.
Chasing the consultant and the client by sending the weekly report for the documents which passed the due date.
Recording all kind of Documents in internal logs for easy tracking (Rfi- Submittals-Inspections log …..Etc.)
Making easy system for the scanned Documents by excel on the server with easy accessible way to documents by the server users.
carrying out the Mivan’s standard filling system
Train the staff on document control processes and procedures.
January 2010
To June 2010
Senior Document Controller
at Al-Futtaim Real Estate (AFRRD) in CFC Project
Location :
Egypt - Cairo
Because i had a very good experience in the construction management i was assigned by Al-Futtaim to work with Mivan construction Management (Then i transferred to Mivan Officially)
May 2009
To January 2010
Senior Document Controller
at United Construction Company (Palm Hills JV with Hassan Allam son's)
Location :
Egypt - Cairo
Controlling and Handling all kinds of Documents in
Project (Transmittals -Submittals-inspection requests - RFI - etc….)
Preparing reports about the Submittals status.
Computer Data Controlling by recording all kind of Documents in internal logs for easy tracking (Rfi- Submittals-Inspections log …..Etc.)
Making easy system for the scanned Documents by excel on the server with easy accessible way to documents by the server users.
Making filing system for documents & files, and making all its arrange.
Project (Transmittals -Submittals-inspection requests - RFI - etc….)
Preparing reports about the Submittals status.
Computer Data Controlling by recording all kind of Documents in internal logs for easy tracking (Rfi- Submittals-Inspections log …..Etc.)
Making easy system for the scanned Documents by excel on the server with easy accessible way to documents by the server users.
Making filing system for documents & files, and making all its arrange.
March 2008
To April 2009
Document Controller - Safe Accountant
at Turner Construction Management International
Location :
Egypt
Controlling and Handling all kinds of Documents in
Project (Transmittals -Submittals-inspection requests daily reports. etc….), Receive and distribute documents according to Contract Documents circulation and making the approvals procedure for (Rfi- Submittals-Inspections...etc.). After liaison with the construction Managers for each package.
Preparing reports about the Submittals status.
Carrying out Turner’s standard filling system
Computer Data Controlling by recording all kind of Documents in internal logs for easy tracking (Rfi- Submittals-Inspections log …..Etc.)
Making easy system for the scanned Documents by excel on the server with easy accessible way to documents by the server users.
Making filing system for documents & files, and making all its arrange.
Accountant: The Senior management used my education background as Accountant for:
Handling all the expenses and payments in the site .
Cooperate with Head office in Cairo by preparing Regularly expenses and payments statements.
Sending every week the check's request to the head Office. Withdraw from the bank.
Preparing expenses reports to the Project Manager
Project (Transmittals -Submittals-inspection requests daily reports. etc….), Receive and distribute documents according to Contract Documents circulation and making the approvals procedure for (Rfi- Submittals-Inspections...etc.). After liaison with the construction Managers for each package.
Preparing reports about the Submittals status.
Carrying out Turner’s standard filling system
Computer Data Controlling by recording all kind of Documents in internal logs for easy tracking (Rfi- Submittals-Inspections log …..Etc.)
Making easy system for the scanned Documents by excel on the server with easy accessible way to documents by the server users.
Making filing system for documents & files, and making all its arrange.
Accountant: The Senior management used my education background as Accountant for:
Handling all the expenses and payments in the site .
Cooperate with Head office in Cairo by preparing Regularly expenses and payments statements.
Sending every week the check's request to the head Office. Withdraw from the bank.
Preparing expenses reports to the Project Manager
October 2006
To March 2008
Accountant & Data Controller
at TEZ International
Location :
Egypt - Hurghada
Customers Account Auditor-Excursions Account
Safe Accountant data Auditor - Computer Data Controller
-Preparing reports (Analysis reports), Handling All The Banking Operations (Exchange, Withdraw…)
Safe Accountant data Auditor - Computer Data Controller
-Preparing reports (Analysis reports), Handling All The Banking Operations (Exchange, Withdraw…)
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