Qaiser Imam

Secretary at Amana Qatar Contracting Co.

• Qatar - Doha
• March 2007 to June 2012

JOB DESCRIPTION:-

• Letter writing, dealing with telephone and E-mail enquiries.
• Handle daily normal secretarial tasks including but not limited to:

• Manage and coordinates the activities of the Division: Preparing reports and presentations, coordinating projects, and handling daily work.
• Photocopying, mailing, faxing, dealing with correspondence and writing letters.
• Ensure follow up is handled on time and by appropriate personnel.
• Co-ordinates and arranges functions.
• Creating and maintaining office systems to deal efficiently with paper flow.
• Maintain hard copy and electronic filing systems.
• Organize travel and accommodation arrangements.
• Carry out other reasonable duties as needed.
• Organizing and storing paper work, documents and computer based information.
• Making sure that controlled copies of latest approved documents and drawing are given
to the appropriate staff, subcontractor and suppliers as applicable.
• In put document data into the standard register ensuring that information is
accurate and up-to-date.
• Co-ordinate all activities related to the document control procedure, including technical
documents, drawings and commercial correspondence.
• Arranging quotation for the materials and equipments and requesting for the open P.O. to the procurement department.
• Supervise the requisition of equipments and materials.
• Monitoring re-order level and preparing material requisition.
• Co-ordinate with engineering an management
• Establish and manage preventive maintenance program for all equipments.
• Responsible for workshop resource planning regarding the main power and corresponding skills requirement.
• Supervising the related administrative function.
• Making necessary arrangement for the assessment of operators and inspection of equipments.
• Hiring equipments from outside supplier according to requirement.
• Checking the time-sheet, invoice and delivery note of outside supplier’s equipments.
• Checking the monthly equipment’s time-sheet which are used to the different site.
• Making sure that all hiring equipment’s time-sheet has been received from the site in the end of the month.
• Supervise office equipment/ stationery requirements, and prepare a requirements list monthly.
• Updating Registration / Insurance register of equipments and vehicles.
• Updating Inspection report register of equipments.
• Updating Assessment report register of operators.
• Preparation of M.R.F (material request form), E.R.F (equipment request form) and S.R.V (store receiving voucher).
• Maintaining equipment’s location register.
• Making sure daily routine inspection for the following:

A. Telescopic handler
B. Mobile crane
C. Tower crane
D. Material of man hoist
E. Machinery of vehicles
F. Backhoe loader
G. Skid steer loader
H. Man lift
I. Fork lift etc.