Qoutayba Qarqoor, Office Manager

Qoutayba Qarqoor

Office Manager

Orient Group Company

Location
Türkiye - Istanbul
Education
Diploma, Mathematics and Physical Sciences
Experience
21 years, 4 months

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Work Experience

Total years of experience :21 years, 4 months

Office Manager at Orient Group Company
  • Türkiye - Istanbul
  • My current job since January 2019
Office Manager / Executive Secretary To The President & Secretary of the Group Committee at Bahra Electric Group
  • Saudi Arabia - Jeddah
  • July 2014 to November 2018

Duties:

• Secretary of the Management Committee (attend Committee meetings and take notes in the meetings besides follow up all issues with all managers and all departments .
• Screen telephone and personal callers.
• Make and record appointments.
• Operate office equipment such as photocopiers, fax machines, switchboards and computers.
• File correspondence and other records.
• Receive and process incoming and outgoing mail.
• Write letters and reports on behalf of the organization.
• Transcribe notes or data from audio tapes into letters and reports using a computer.
• Store and retrieve data on computers.
• Talk to clients and other duties.
• Prepare agendas or programs for meetings.
• Attend and take minutes of meetings.
• Organize business itineraries, travel arrangements, conferences, meetings and social functions.

Executive Secretary for COO ( D/CEO) at Tawuniya
  • Saudi Arabia - Riyadh
  • December 2010 to October 2013

• (20/12/2010)-(19/07/2012) Executive Secretary for GM HR&SS in TAWUNIYA -Head Office
• (20/07/2012)-(30-10-2013), Executive Secretary for Chief Operating Office (vice of CEO)in TAWUNIYA-HO
Note: I left my work because of the new rules of the Ministry of Labor and I was outsource employee

Arrange meetings for my GM-COO
Responsible of meeting rooms.
Follow up boss’ issues with managers and employees.
Assist my boss in his work in Microsoft office (Word, Excel, PowerPoint), scan & copy, write letters for managers, VP, COO and CEO.
Check the attendance of employees
Order papers and document in box files and scan the important of them.
Assist my boss to attend courses and conferences in KSA & outside
Assist his consular and managers in my floor as per request.
Prepare weekly reports of the activities of the departments under my GM(HR, Recruitment, Organization Development, SS, Legal, Engineering & Building)
Other works as per request from my boss inside & outside the company.

SECRETARY at H.H.P. Saud Bin Khalid Bin Abdullah & H.R.H.P HAIFA BINT FAISAL BIN FAHAD BIN ABDULAZIZ ALSAUD
  • Saudi Arabia - Riyadh
  • January 2006 to November 2012

Note: I resigned in November 2010 but I left my work in November 2012 till they found another secretary and I trained him for one year and half. I worked from December 2010 till November 2012 in the same time in Tawuniya as full time job.
Accompany guests of HRH. and her husband from USA or Europe in Riyadh to show them the historic places in Riyadh.
Make reservations in hotels and bookings for princes, the guests and for employees.
Translate fax, e-mails ... and all office work as per request.
Write official letters to Princes, ministries, States, Passports departments, Embassies, Airports...etc.
Apply for official applications by internet (Iqama, visas, etc..).
Responsible of Trips of Princes and their group (visas, reservations, bookings, etc).
Follow up all cargo and shipments of princes to and from their palaces and properties all around the world.
Responsible of general relations of the Princess and their team in Europe and USA and other all the world.
Arrange meetings for the Princess with the employees and guests from outside of the Kingdom and do all reservations and booking.
Help the children in their homework and their private issues. Do anything that Princes asks me to do

SUPERVISOR at YAMAL ALSHAM
  • Morocco - Rabat
  • May 2003 to May 2005

It's a famous Syrian restaurants in Morocco.

Assistant for GM at ALBAHAR ALAHMAR
  • Morocco - Rabat
  • July 2001 to May 2003

Part time job to help myself to continue my study in the university

Education

Diploma, Mathematics and Physical Sciences
  • at Université Mohammed V Agdal
  • July 2004

Study Science of Mathematics and Physics

Diploma, computer
  • at Institut technique de l'enseignement supérieur
  • July 2003

Science of computer - Microsoft office

High school or equivalent, Mathematics & Physics
  • at Moulay Youssef High School
  • June 2001
High school or equivalent, English Language
  • at the American language center
  • June 2001

I started to study in ALC from 1998

Specialties & Skills

Secretarial
Executive Secretary
Company Secretarial
Management

Languages

Arabic
Expert
English
Expert
French
Intermediate
German
Beginner

Training and Certifications

TOEFL (Training)
Training Institute:
Amideast
Date Attended:
August 2002