Dy.General Manager HR & Administration
Punj Lloyd SDN BHD
Total years of experience :35 years, 0 months
Capability Acquisition:
• Oversee and manage the recruitment and staffing programme for the region - providing manpower planning support to the Hiring Managers and Projects Teams, coordinating large scale mobilisation projects, interviewing with Hiring Managers and making hiring recommendations.
• Establish competitive Agreements /Contracts with approved Recruitment Agencies and Job Portals
• Ensure that accurate job descriptions are available for each vacancy and full business approval is in place
• Negotiate Terms and Conditions and work proactively with the HR Support Team to prepare contracts and amendment letters for new and/or existing employees.
• Support the starters and leavers process, including development and implementation of on-boarding and induction programme for new joiners. Complete exit interview analysis to enable the business to understand and respond to reasons for turnover.
Employee Relations, Talent Development and Engagement:
• Manage the Employee Relations Programme for the region
• Serve as a liaison between Management and employees by managing and resolving grievances (complaints) or other complex employee queries/work-related issues.
• Manage Disciplinary issues
• Oversee and manage a performance appraisal system that drives high performance, facilitate staff performance reviews in conjunction with line managers as required.
• Drive key HR initiatives, including performance management, succession planning, training and development, annual surveys and key employee communications.
• Support current and future business needs through the development, engagement, motivation of employees
• Manage Local Health Screening Procedure
• Resposible for setting standards and auditing camps and employee accommodation
Reward:
• Stand responsible for all local Compensation & Benefits structures and Employment contracts.
• Accomplish the salary review process in accordance with corporate policies and directives.
• Conduct local salary surveys, benchmark and recommend annual CPI etc. Create, run, analyse and report salary information.
• Work with the HR Support Team to ensure that payroll and any employee benefits are managed in a timely manner
HR Policies and Systems:
• Operating HR best practice ensure that appropriate HR procedures are developed and adapted in the regions in compliance with local legislation and corporate policies, directives and guidelines. Ensure that local compliance standards are being achieved in all respects related to HR.
• Be the local employment law ''knowledge expert''.
• Endorse usage of the Human Resources Information System (HRIS) is maximised across the region across all aspects of HR, ensuring quality of data, and promoting the development of the HRIS across the region.
• Using the approved HRIS, be accountable for delivering regular reporting and updates (including weekly and monthly reports for headcount; manpower reports etc as well as reports for effective review planning - probation, salary, appraisal, expiry dates etc.
• Provide HRIS Training locally to all users.
• Shouldering responsibility of maintaining:
Work structure by updating job requirements and job descriptions for all positions
Organization Staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analysing exit interviews and recommending changes
Management Guidelines by preparing, updating, and recommending human resource policies and procedures
Historical Human Resource Records by designing a filing and retrieval system; keeping past and current records
Pay Plan by conducting Periodic Pay Surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions
Human Resource Staff by recruiting, selecting, orienting, and training employees
Job results by counselling and disciplining employees; planning, monitoring, and appraising job results. Contributes to team effort by accomplishing related results as needed
• Planning, monitoring and appraising employee work results by training Managers to coach and discipline employees
• Scheduling Management Conferences with employees; hearing and resolving grievances; counselling employees and supervisors
• Preparing employees for assignments by establishing and conducting orientation and training programs
• Supporting and updating Employee Benefits Programs and informing employees of benefits by studying and assessing benefit needs and trends
• Recommending Benefit Programs to management; directing processing of benefit claims and obtaining & evaluating benefit contract bids
• Awarding benefit contracts, designing and conducting educational programs on benefit programs
• Ensuring legal compliance by monitoring and implementing applicable human resource state requirements (UAE Labor Law)
• Conducting investigations, maintaining records & representing the organization at hearings
Assessing the company's future staffing requirements over the short, medium and long-term • Liaising with the company's senior management to determine their human resources requirements • Producing a comprehensive human resources plan for the company's expansion over the next Five year • Administering the company's pay policy • Devising new and effective company incentive schemes - reduced absenteeism and increased production levels by 10% • Preparing and placing advertisements in the local and national press. • Interviewing candidates and checking references • Producing job descriptions and contracts of employment. Liaising with other departments in the company over candidate selection/rejection • Developing effective training programs in conjunction with other departments in the company • Organizing and conducting induction training sessions for all new employees • Appointing and monitoring external training organization for specialist training courses • Managing and maintaining staff personnel records • Employee Grievance, Counseling staff as and when required •Organizing social activities as the Activities Officer of the staff social club • Producing Health & Safety reports.
Handled wage and salary administration • Undertook performance appraisals, merit appraisals and promotions • Oversaw the time office function • In charge of local immigration matter and local labor issues • Handled time office management and drove camp administration and strategic planning programs • Partook in employees grievances • Provided support in preparing Visas Residence permit and other immigration matters • Collaborated with Departmental Manager on weekly posting of master reports • Managed purchases, direct vendor relations, generated and maintained equipment tracking records • Interfaced between all impacted departments to ensure effective communication and reporting practices
Directed a staff of 5 HR Professionals that provided the full spectrum of human resource services to 600 employees • Developed and instituted organizational succession planning program that reduced employee turnover • Provided advisory services on HR policies • Managed the company’s benefits package • Assessed training programmes for staff and introduced new training and recruitment solutions • Adhered to statutory compliances • Coordinated recruitments, induction and orientation programmes • Interfaced with Government institutions • Participated in Pollution Control Matters • Handled general administration matters and Employees Provident Fund related matters
Designed and implemented Policies and Procedures based on labor law • Directed the effective delivery of human resources management, including employee relations, recruitment, organizational development, benefits and compensation, etc. • Identified training requirements and instituted formal team building programs, improving workforce efficiency and effectiveness • Negotiated with unions and arrived at settlements • Evolved and fostered positive employee relations with good appreciation of the operating legal framework Coordinated Time office Management, logistics, housekeeping and security • Managed a staff of 100 employees and oversaw issues involving Ministry of labor, HSE matter, Provident fund and various other legislations
Administer employment agreements •Verify and report on benefits payments • Maintain the leave management system • Review remittances • Supervise completion of the payroll Review payroll reports • Manage the filing, storage and security of documents • Respond to inquiries • Manage the repair and maintenance of computer and office equipment • Maintain insurance coverage’s • Supervise the lands program • Supervise customer services and respond to customer inquiries • Assist with preparation of bylaws • Assist with preparation and advertising of contract documents • Administer contracts
•Time Office Management •Facility Management •Payroll Administration •General Administrative Matters
Master of Business Administration
Certiificate in Personal Practice ( CIPD - CPP)
Post graduation Diploma in Human Resource Management with subjects like Organisational Behavior, HR Management, Labour law and Industrial relation etc.
completed Master's Degre with specialisation in Personnel Management/Human Resource management with subjects like Personnel Management, Managerial Economics, Industrial Psycology etc.
