Senior Document Controller
Atlantis
Total years of experience :17 years, 0 months
• Manage electronic document management system as well as hard copy records on as per company system.
• Maintain and examine files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments.
• Ensure all documentation is controlled in accordance with the company's procedures for document control.
• Process, control and administer incoming and outgoing documents (correspondences, submittals, transmittals, specifications, drawings, etc.).
• Upload and distribute documents to relevant parties in accordance with the document distribution matrix workflow.
• Maintain and update logs to ensure accurate status of submissions
• Prepare necessary data reports for various parties in a timely and accurate manner.
• Follow up and expedite priority items with relevant managers, engineers, consultants and contractors.
• Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager
• Hands-on experience with MS Office and MS Excel
• Software used Aconex and Autodesk BIM 360
• Working as Document Controller in Qatar Petroleum District Project. Process documents via Aconex System Project Management.
• Record and transmit all incoming and outgoing documents, drawings, reports and other project documentation and filing accordingly.
• Aware of, and comply with all project procedures.
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Work on Aconex for document register, Uploading, superseding, bulk superseding & mailing. Ensuring that the information is accurate and up to date.
• Maintain updated records of all approved documents and drawings and their distribution clearly. Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Knowledge of ACONEX Project System
• Demonstrated understanding of office functions and procedures.
• Ability to communicate effectively, both verbal and written at all levels of the business.
• Good planning and organizational skills and computer literate in MS Office applications.
• Knowledge of ISO 9001:2008 (QMS), 14001:2004 & OHSAS 18001:2009.
• Organizing meetings, arranging appointments, Typing
• Booking transport and accommodation
• Ordering stationery and furniture
• Dealing with correspondence, complaints and queries
• Preparing letters and reports
• Supervising and monitoring the work of secretarial, clerical and administrative staff
• Managing office budgets
• Liaising with staff, suppliers and clients
• Implementing and maintaining procedures/office administrative systems
• Delegating tasks to junior employees
• Organizing induction program for new employees
• Ensuring that health and safety policies are up to date
• Handling staff recruitment and appraisals
• Attending meetings with senior management
• Conducts audits to assure compliance with ISO 9001: 2008 code and manufacturing standards.
• Analyse, devise and update company’s project quality plan on a quarterly basis.
• Monitor all quality related activities on the factory/Site.
• Coordinate all Quality related matter with Detailing, Production and Dispatch section.
• Reviews Non-conformances, Corrective Actions, Observations, and Customer Complaints
for repetitive trends, recommendations for changes and/or processes.
• Synchronize with consultants, subcontractors, and suppliers.
• Internet sourcing, e-mail correspondence, letter correspondence and filing
• Assisting and reporting to MD on various subjects.
• Above job description are brief, during interview all others activities can be discussed.
Major achievement:
• Implemented the OHSAS 18001:2007 and ISO 14001:2004 Certification for BSF
The company QA/QC Coordinator is the representative of the projects and has the responsibility for the implementation and maintenance of the quality management system.
• Amendments and revisions of Company Project Quality Plan.
• Control and distribution of the company quality documentation.
• Monitor all quality related activities on the project.
• Perform all internal audits on behalf of the company management.
• Attend client quality management meetings.
• Monitor the disposition of all issued non-conformance reports.
• Coordinate all QA/QC activities with the site QC Engineers/Inspectors/managers.
• Coordinate all quality related correspondence with the client representatives.
• Action and close all third party complaints.
• Coordinate with the third party inspection representative on all quality matters.
• Control all nonconformance reports and undertake remedial action.
• Compete site quality control instructions and action remedial responses
• Assure all technical documents relative to site quality control are current status.
• Review all inspection reports for compliance
• Prepare nonconformance reports to the QA/QC Manager and assist in developing
corrective actions.
• Compliance with the site’s health and safety regulations.
• Maintains the register for Field Observation and Non Conformance Report.
Shorthand, Manual typing, Electronic typing & Telex
This is course after 10, it is called Secondry School (10+2) I took Commerce as main Subject