IT Financial Management Group
nbad
Total years of experience :32 years, 3 months
•Prepare monthly report showing ITD Actual Expenses, Fixed Assets comparing with budget covering the period of current month & YTD, highlighting actual variations Vs Budgeted Figures, monthly significant transactions and the related reasons for any unusual case.
•Produce management /financial various reports as requested by the IT Management, Group Finance and other Businesses
•Prepare monthly report of ITD Headcount including all details of Leavers and New Joiners, highlighting the fluctuation of Headcount on a monthly basis, including Charts to compare UAE Staff Vs Expat and ensure that its matching with HR records
•Control ITD expenses in terms of cost allocation and further details to ensure that its accurate and related to ITD, in case of any discrepancy we request & follow up the required reversal with concerned department.
•Prepare and Maintain Annual IT Depreciation and Operational Budget
•Reconciles GL Statements vs Financial Expenditure sheets of all on-going Capital Work-in Progress
•Arrange CWIP’s partial capitalization procedure or Project closure reports in coordination with all Project Managers and Group Finance
•Maintain cost-allocation database pertaining to Annual IT recurring expenses
•Monitor and validates the recurring expenses vs budget
•Prepare IT Depreciation and Operational Reports to Group Finance on monthly basis
•Control and submit the monthly Provision Report of Operational expenses and Telecommunication links of all NBAD Branches and departments
•Prepare and verify the monthly Tele-Communication links and Bulk-SMS against approved Provisions and its cost allocation
•Produce payment history and other expenditure reports of certain branch or overseas recovery
•Work closely with assigned officers to clear the expenditures booked under Suspense Inventory and other miscellaneous expenses
•Review the maintenance service agreements and reports any unjustified cost inflation
•Handle and Update cost allocation and charge back of IT Systems as well as Professional services maintain and required by the bank
•Respond to any IT financial queries and other related information required by the businesses
•Review financial spreadsheets and other reports in order to predict current and future IT operational expenses
•Assist and support the corporate planning, analysis, forecasting and reporting processes
•Actively participate in optimizing IT cost
•Define and implement new structures and processes required for financial planning and cost analysis
•Verify all IT related cost/transactions for compliance with NBAD’s financial policies and procedures and ensures that all cost are within the discretion power of each approvers
•Reconcile petty cash, review and validate each bill of receipt as well as the relevant account code
•Work with the business stakeholders or business finance representatives to implement and validate the registration, transfers and controls of IT Hardware and Software
•Maintain the list of Outsource staff and validate the monthly salaries based on agreed/signed service work orders
•Maintain and facilitate contract renewals of Long-term employees, follow up & coordinate with HRG, Business heads, Assistants to gather the information, analyze it with the required comparison for each position range, submit the same to IT management for approval, finalize the new contracts with HRG.
•Fulfill administrative responsibilities within the ITD in association and coordination with the Group Leader - IT Financial Management, including ITD budget planning and preparation, reporting, recruitment of new employees and other administrative reporting requirements as directed by the Group Finance, IT Management and the Group CIO
•Effectively coordinate Audit related activities within IT Financial Management or concerned areas
•Actively participate in drafting policies and procedures and adheres to any existing ones within the area of responsibility
• Import, Export Documentation.
•Timely establishment of LC in agreed formats with Effective utilization of bank limits & Exploring new banking options.
•Appointment of Inspection agency, Getting Vessel acceptance from Insurance Company & Coordination with suppliers for copy documents.
•Standardize drafts for Export LC and ensure workable LC is in place before loading and discharge of cargo by requesting the LC Amendments on Time.
•Negotiating the documents clean at first available opportunity by proper coordination with -Suppliers For Import Docs, Insurance- Insurance coverage, Inspection Agency- Certificates and Banks - Checking the documents, speedy negotiation.
•Follow up the Acceptance / payment to be received in time for all the debtors.
•Prepare weekly and monthly Vessel Positions for management decision.
•Help Traders Team to finalize the Purchase and sales contract as per rules.
•Advises staff regarding the handling of non-routine reporting transactions.
•Interviewing, hiring, and training employees, Planning, assigning, and directing work .
•Planning, Studying, and collecting data to determine costs of business activity such as raw material, purchases, inventory, Analyzing data collected, calculating actual manufacturing costs, recording results, preparing periodic reports, comparing budget costs Vs actual production costs .
•Making estimates of new and proposed product costs, Providing management with reports specifying and comparing factors affecting prices and profitability of products or services, insure an accurate & timely reporting of all required information as per the following Examples:
•Monthly 1 Page Note summarizing the monthly result and Market Outlook and important issues compared with Budget and previous year same period to present to the Group Chairman.
•Monthly CMIS (corporate Management information system) contains Profit & Loss - Balance Sheet -consolidated Cash flow monthly wise (Actual Vs Budget).
•Monthly Preparing & Presenting the (MPR) indicating the deviations of the month and its reasons in details after discussing the same with technical departments to take the required actions for achieving Better performance in future.
•Monthly & Quarterly & Yearly Balance Sheet and P&L Auditors Format.
•BRC presentation monthly & quarterly for UNIT and for business to measure the performance compared Vs Budget and Estimate Next 3 months according to Market scenario and Discuss the same with the Executive Committee in Thailand through video conference
•Monthly Working Capital statement in full details Qty & Values comparable with previous months.
•Interaction and coordination with the external Auditors (KPMG) for finalization of Financial Statements each quarter.
•Ensures a timely submission of supporting documents for purchase transactions by the company with internal and external clients.
•Responsible for maintaining records for all billable concerns that are carried out by the company, by its employees within all divisions.
•Responsible for providing final approval for all submitted invoices and check pending requirements from all departments. Setting a systematic perception of company billing ethics and accordingly endorse or decline applications for billing, depending on the approved disbursement model for the company.
•Approve all sorted and verified invoices in a senior management level, performing final approval for billable accounts which fall into a high-expense category as dictated by the disbursement model of the business unit.
•Checking, corporate wire transfer authorization and ACH payments made by the accounts payable clerk, and create a banking transaction code for all payables within the department with the exception and superseding authority of the Chief Financial Officer.
•Reviewing HR reports, monthly Tally Actual Vs budget and highlight the variances, Ensure timely payments for Local, Expatriates salaries, income tax & social insurance.
•Responsible for buying & selling stocks form stock market & follow up stocks price on line to take the right decisions in the right time.
•Supervise all Assistants activities on a daily basis.
•Following up various inquiries.
•Following up & Managing expenses and processes requests on time according to authorization levels.
•Following up shipping documents.
•Preparing the reports that outline the company’s financial position.
•Preparing accounts analysis as needed.
•Weekly and monthly reports for the president as needed.
•Communicating with Banks representatives, Bank transfers, Issuing checks, Money deals.
•Follow up cash deposits and cash withdraws.
•Reviewing Banks statement.
•Preparing weekly bank reconciliation.
•Issuing LCs & L/Gs, Salaries transfers.
•Journal Entries.
•Recording cash in cash register, passing the required Entries, Analyzing of advances, accruals and any other payments & Expenses.
•Checking & recording bills in bills register, Passing bills entries (Journal and payment entries), Making checks.
•Expenses analysis, over time and transportation allowance analysis.
•Preparing monthly ending and forecasting for the receivables.