Project Coordinator
Westminster Foundation for Democracy
Total years of experience :17 years, 9 Months
Manage relationships and work with senior staffers at the Jordanian Parliament and other governmental entities.
Produce and present high quality political reporting and analysis.
Meet with MPs and staffers at the HoR to discuss their needs and cooperate with them to produce concepts that will lead for a training plan.
Assists the project director to administer the execution of the Section work plan ensuring optimal use of resources allocated; ensure coordination and organization among all programme areas; and supervise the daily activities of the Office.
Review and prepare the project’s budget.
Monitor on going project’s activities.
Gather and consolidate information for monitoring and evaluation purposes by tracking constant developments of the project’s activities.
Translate and proof read project essential documents.
Handle all project’s expert financial issues in coordination with London.
Liaise between project’s experts and staffers at the parliament
Organize workshops, seminars and conferences.
Work on all travel aspects for WFD staffers and HoR staffers: visa applications, flights reservation and transportation.
Participate in the selection process of project vacancies: screening CVs, make candidates short list, tests preparation, interview the selected candidates and make decisions.
Prepare work plans for project activities according to the budget allocations per year.
Conduct interviews with MPs for Surveys purposes.
Design in cooperation with the Project’s advisor new activities for the parliament.
Provide technical advice for the project advisor in regards the project’s activities.
Help with nesseccary outreach information about the project’s activities to be posted at the project’s website.
Help with vital project’s administrative tasks.
Manage workshops in corporation with long and short-term experts.
Assist the Program Officer in data collection, entry, organization, and analysis.
Arrange meetings for the Program officer with internal and external actors.
Manage the Calendars of the program Office Director and deputies and key personnel in Program Office.
Act as a point of contact between the Program Office and other offices in the Mission in arranging meetings.
Provide administrative and logistics support to the whole team in the Program Office.
Prepare routine correspondence, presentations, reports, schedules, briefing materials and public information.
Organize and maintain office’s files in accordance with the Automated Directive Systems, prepare file plans and vital records.
Coordinate travel arrangements; prepare travel vouchers and other documents related to the staff travel.
Work on GLAAS Actions, accruals and pipelines related to Program Office projects.
Support the coordination of work and the flow of information between the Program office and other offices at USAID.
Support the Donor Coordinator in activities concerning partners meetings and conferences inside and outside the embassy.
Liaise with the Ministry of Planning and International Cooperation to facilitate meetings between USAID members and the Ministry.
Update the list of current external contacts of the Program Office on regular basis.
Provide logistic support for trainings, meetings and events related to the project, including coordinating meetings.
Communicate with the Government of Jordan officials, private sector and Non-governmental contacts, and others to obtain information as needed. Also, Compose, draft and format correspondence with the GoJ officials.
Serve as a timekeeper for the office; collect, review and enter timesheets into the Time & Attendance System.
Provide translation and interpretation of non-technical or short technical material, short letters and unsolicited proposals into English or from English into Arabic or vice versa.
Arrange logistics, security clearances and hotel reservations for Program Office temporary duty officers.
Screen and escort all visitors who have meetings with the program office, and alert meeting participants upon visitor’s arrival.
Liaise with the Regional Security Office all aspects of access requests especially if there are special equipments needed to be brought into the embassy.
Submit security notifications for employees who are travelling inside and outside Jordan.
Prepares Travel requests (International and Domestic) and cost construct for all Program Office employees who need to travel for different purposes.
Prepare travel vouchers for Program office staff and other documents related to their travel.
Maintain adequate stocks of office supplies, requisitions supplies and any other services for the office staff.
Serve as a note taker at selected meetings.
As a member of MSF Holland's team in the northern city of Ramtha, I collect, gather and systemically organize information with regards to the treatment and medical assistance the organization provides to injured Syrian refugees who flee the conflict in their countries to Jordan through the borders. Under this critical operational role I assume the following tasks:
Make sure to receive data from collaborators and entering them into the MSF data- monitoring tool accurately.
Data entering into the MSF data-monitoring tool in timely manner, checking their accuracy.
Note any missing /incomplete/inaccurate data in the data sheet.
Weekly or bi-monthly review of data to monitor quality of data received.
Use filters to tabulate data in the data tool.
Perform basic calculations using percentages and totals.
Prepares the project Bi-weekly /Monthly report.
Help in analyzing and interpreting data.
Prepare sitreps and circulates them.
I have created a tracking system to follow up the status of patients after leaving the hospital, which can be used for the future follow up.
I have created an excel sheet for tracking the status of patients who were transferred to Za'atari.
I have prepared price lists for the expenses of X-Rays, CT Scans and lab tests that were done in MOH faculties.
Attended several meetings with the project coordinator with outside actors as a translator.
Work closely with the Medical Team leader with regard to HR responsibilities that may arise finalizing rosters and shortlists of potential candidates.
Work with MSF administration department and Medical Team Leader to help manage certain hospital financial responsibilities.
Assist the medical team in arranging and preparing interviews and meetings with outside actors.
Help with administrative HR tasks required for the medical team.
Responsible updating the staff contact list for the medical team.
Assist the Medical team leader in all meetings when a translator is required and carry out written translation.
Help prepare material for trainings.
Help in organizing medical staff meetings and trainings.
June 1, 2012 - March 30, 2013
Throughout my assignment at UNRWA's field office in Jordan, I have undertaken a variety of administrative tasks within the office's Performance Management Department. The main tasks that I performed were:
Data entry of performance, administrative and operational related records.
Monitoring of and daily follow up of UNRWA Jordan's employees periodic reports either by phone or email and overseeing a daily check cycle of relevant received periodic reports.
Assumed responsibility for drafting and preparing confirmation letters to employees who are confirmed in the job after relevant probation. Additionally, drafted alert letters addressing employees who have been reported to show weakness in certain areas in their performance.
Organized periodic performance reports in personnel files, classified periodic reports and the certificates of satisfactory services according to their areas and prepared cover letters for each area and department.
Overseen an operational database of comprising of information and data on employees who were awarded with a Distinguished Performance Award.
Performed other administrative and in-house communication tasks as necessary and determined by senior management.
Provided brief adaptation and translation from Arabic to English and vice versa of critical documents and presentation part of periodical reporting.
Profile project activities based on themes, geographic areas, partnerships and/or priority to the organization.
Collect supporting documents from project activities and actions including project statement, plan of action, press clippings, audio-visual material and precuts (books, guides, training manuals, etc.)
Maintain a database of projects' relevant information while operating as the focal-point for extracting and delivery of inquiries from within the database universe.
Draft monthly projects' state reports and briefs embodying documents, stories, clips and other relevant material which regional management require keeping a close oversight of project and activities progress.
A teacher of English for the 6th Grade
· I worked with UNRWA for 4years as a teacher of English. Also
·Participated in several workshops organized by the department of education in the UNRWA, which included the following functions: Reading skills, exam preparation and the methods of preparing a well-organized lesson plan.
Also, I worked in a private school in Aleppo Syria as a teacher of English for one year.
I completed my high studies at the University of Jordan majoring in "Diplomatic Studies". BA graduate, English Literature, Applied Science university, Amman- Jordan, 15/2/ 2001. University Rating: Very Good Duration of Study: Three years & a half.
