Assitant Purchasing Manager
Ozen By Atmosphere
Total years of experience :16 years, 3 months
Processing all paperwork relevant to the purchasing and receipt of goods.
Liaising with internal and external departments.
Forecasting price trends and their impact on the business.
Monitoring and managing supplier performance.
Training up and then supervising junior buyers in the company.
Placing orders and monitoring delivery dates.
Sourcing new suppliers and finding out what they have to offer.
Forecasting the future levels of demand for products.
Attending meetings and trade conferences as required.
Ensuring compliance to company Purchasing Guidelines and systems.
Assisting with following up overdue accounts for payments.
Maintaining and developing an approved suppliers list.
Partner with and assist others to promote an environment of teamwork and achieve common goals
Develop and manage trade contractor and supplier relationships
A proven track record of success including team development, program development
Assist management with obtaining competitive price quotations and confirm purchase availabilities in regard to contracts and other equipment’s
Maintains positive working relations with SSC, customers and department managers
Drive and manage compliance & process improvement projects
Actively participate in training and development programs and maximize opportunities for self-development
• Oversees and verifies that all items are received, stored and issued according to established procedures.
• Ensures that storekeepers check the stock daily and places replenishment orders based on established par stocks.
• Ensures that all items delivered for the hotel are to go through Receiving Office and delivered to right outlet / department.
• Training and monitoring department personnel including assigning and following up on tasks.
• Establishing and maintaining safe work practices, including training enforcing policies and procedures.
• Responsible for overall work flow in purchasing until receiving and storage.
• Oversee request for quotes for Food, beverages and engineering items, and conducting price comparison and quality of the items.
• Accurately receiving all incoming products including date, accuracy and damage checking.
• Plans the receiving / stores department personnel work schedule, and leave rosters.
• To ensure staff comply with all procedures being set by the management.
• To perform any other duties as delegated by the Finance Controller.
• Oversee request for quotes and new vendor requests
• Prepare for all audits and supervise our year-end physical inventory.
• Sign and approve all purchase orders and request affiliated with purchasing procedure.
• Taking Monthly inventory of food and beverage and annual inventory of main store.
• Cross checking and receiving all local invoices and foreign invoices.
Following FIFO, LIFO, ISO and HACCP standards
• Checking the quality of the product like perishable item, dry goods and all poultry, meat and seafood items
• Direct contact with vendor to get the best rate for purchase.
• Following all standards to keep hygiene.
• Bringing new vendor to the company with competitive prices.
• Creating annual contract with vendors.
• Taking a proper market survey.
• Keeping track for delivery on time.
• Inventory and material management
• Cost controlling
• Maintaining records of inward and outward register, slow and nonmoving records, direct issue records, temperature records, and rejection records.
• Vendor management, maintaining par stock and reorder level.
• Vendor audit records for ISO HACCP standards.
• Taking Monthly inventory of food and beverage and annual inventory of main store.
• Cross checking and receiving all local invoices and foreign invoices.
• System wise posting all regular issue(RI) and transfer issues (TI) to all out lets
• Creating purchase orders for upcoming supply.
• Handing over invoices which is received to accounts payable after Goods Received Note through MC system.
• Creating invoices of fresh seafood and all other items which is been receive from local.
• Creating regular issue requisition and transfer issue requisition in web prolific software.
• Regularly checking all expiries of all dry, frozen and chiller goods maintaining a record monthly wise and reporting my superior.
• Handling daily issue of dry, vegetable, dairy items, frozen seafood, frozen meat and poultry, beverages and chemicals to all departments.
• Arranging and cleaning the store in a regular basis.
• Setting up all dry store, chillers and freezers for FSA( Food Safety Asia Inspection)
• Updating spoilage reports to cost controller.
Records maintained:
• Freezer and chiller temperature records.
• Records of receiving frozen sea food, meat and poultry temperature according to FSA (Food Safety Asia) standards.
• Maintained Cleaning schedule, Daily food cost, Gate Passes & Purchase requisition records.
• Controlling the purchase and supply of all procured items & services.
• Negotiating price and terms of products with suppliers.
• Benchmarking performance of the Supply Chain.
• Establishing terms, pricing, quality requirements, delivery, and contracts.
• Adhering to all company policies with particular regard to accounting procedures.
• Administering the online purchasing systems.
• Reviewing all contracts/agreements to achieve ‘best price/best quality’ purchasing.
• Preparing & processing requisitions, purchase orders & invoices for purchases.
• Giving sourcing input to colleagues to aid business planning & development.
• Making recommendations & advising senior management on all purchasing issues.
• Maintaining records of supplier contracts, agreements, goods ordered received.
• Managing vendor relationships and building effective supply chain partnerships.
• Maintaining stock in the store.
• Clarify product availabilities and delivery time of orders.
• Receive all the food and noon food items, report on the quality and quantity of received commodities
• Maintain clean and pest-free storing conditions
• Supervise the off- loading and stacking of the commodities, follow up tracking of the commodities in the pipeline and report the same to the appropriate personnel.
• Deliver goods on request against official and approved documentation.
• Make periodic inventory checks.
• Ensure that clerks assigned to the various stores, keep records of the food and non food stuff offloaded / loaded at the warehouses, adhering to the system.
• Report on and. in consultation with others; take appropriate action for the disposal of spoilt commodities.
• Provide overall supervision and control, training of other storekeepers and casual labor.
• Survey the market of transporter fill questioner and take quotation /rate prepare agreement with favorable price. Arrange the lighting system at stores. Related duties as required.
• Supervise and coordinate the unloading of inbound shipments.
• Orderly stacking of product and the picking and staging of outbound shipments.
• Manage the distribution center transportation fleet.
• Confer with department heads to ensure coordination of warehouse activities with such activities as production, sales, records control, and purchasing.
• Screen and hire warehouse personnel and issue work assignments.
• Take responsibility for off-site warehouse and equipment leasing.
• Inventory Controller of RM/PM( Chocolate & confectioner)
• Coordinated all preparation and distribution of documentation pertaining to workers.
• Ensured the efficient and safe operation of all materials handling equipment
• Actively participated in ISO certifications & auditing requirements.
• Verified required inbound/outbound paperwork with drivers.
• Ensured that all products were properly counted.
• Participated in establishing work schedules and ensured that the schedules were correctly implemented and that jobs were assigned effectively and completed properly.
• Maintained a clean, neat, and orderly work area and assisted in maintaining the security and safety of the warehouse.
• Coordinated and/or checked in product returns and updated inventory balances on hand.
• Inspected physical condition of warehouse and equipment and prepared work orders for repair and requisitions for replacement of equipment.
• Ensured the accuracy of all documents.
• Make certain the availability of minimum number of goods with the organization
• Verify the inventory accounts against the actual stock of goods in the warehouses. Check for any inconsistencies and correct the discrepancies, if any.
• Tracks the goods to be received and those sent out as well to ensure accurate transit of goods.
• Maintain safe warehousing to goods such that they do not break or get spoilt
• Make efforts to minimize losses due to spoilage and wastages of goods
• Coordinate with the inventory accountant and maintain accurate and updated inventory accounts.
• Receive the requirements list from the production departments and accordingly prepare purchase orders.
• Contact different vendors, submit purchase orders and receive quotations from them
• Go through the quotations; compare and analyze the quoted price and terms of contract. Select the vendor with the best offer.
• Examine the received goods and check for consistency with the quality and quantity specifications. Return goods that do not meet the specifications.
• Maintained the budget of all the expenditures incurred and presented the same concerned department.
• Monitored the functioning of all equipments of the store and in case of any failure reported the same to the concerned department.
• Submission of unresolved issues and review of daily shorts. Responsible for other duties as assigned.
• Coordinates externally with the buyers and internally with the production department.
• Clarify product availabilities and delivery time of orders. Follow up and assists orders if delayed.
• Receiving the items each by counting.
• And every six month we are making inventory control counting and fixing the Warehouse.
• Maintained a store to ensure that it functions smoothly - Made arrangements and placed orders for new stock and equipments whenever necessary.
• Kept up appropriate records of the materials issued received as a part of the new inventories.
• Received deliveries of new equipments and ensured that all the supplies are in proper order
• Issued supplies as per the demand of the clients and maintained records of the payments
• Maintained the budget of all the expenditures incurred and presented the same to the manager of the store
• Stored the supplies and items received in appropriate places to avoid misplacement
• Reported to the store manager on the regular basis regarding the demand of items so that the future orders can be made accordingly
• Monitored the functioning of all equipment's of the store and in case of any failure reported the same to the supervisor