HR Officer
Music is My Life
Total years of experience :13 years, 11 months
Nov. 2021 - May 2022
COO Assistant - Music is my Life sal
• Managing the sophisticated calendar for the COO
• Completing a broad variety of administrative tasks that facilitate the COO’s ability to effectively lead the organization
• Serving as primary point of contact for internal and external stakeholders on all matters pertaining to the COO
• Working closely with the COO keeping him well informed with upcoming commitments and priorities
• Coordinating all Executive Team meetings and assisting with staff meetings and events
• Managing all aspects of organization’s office services
• Managing information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning
• Providing event management support
• Managing company’s petty cash
Human Resources - Music is my Life sal
• Preparing job descriptions. Posting ads & managing the hiring process
• Preparing payroll
• Providing counseling on policies and procedures
• Providing assistance and support to managers and employees
• Organizing induction programs for new employees
• Reviewing employment and working conditions to ensure legal compliance
• Maintaining employees’ records (attendance, salaries, leave and sick days…)
• Schedule travels & logistics.
• Prepare reports and correspondence.
• Liaise with board members
• Handle information requests.
• Arrange meetings.
• Schedule board meetings
• Handle private accounting
• Prepare, proof read and edit all outgoing correspondence e.g. letters, funding proposals, press releases, marketing materials and newsletters.
• Monitor tasks delegated by the Chief Executive to customers on new business opportunities to ensure that completed work is achieved to agreed deadlines
• Assist in producing professional quality correspondence to include letters, plans, contracts and any other written matter.
• Assist the Chairman as well as the Sales, the Financial, the Technical and the Maintenance Managers on all administrative and business tasks.
• Assist the Chairman in his meetings and help in noting all relevant observations.
• Help the Technical Manager with the technicians time scheduling and customers’ service.
• Process incoming and outgoing mail.
• Request material and suppliers’ quotations.
• Keep accurate records of project progress and regularly update.
• Review and summarize miscellaneous reports and documents.
• Book travel flights, check visa requirements and provide supporting documents, and booking hotels accommodation for staff on missions (in case the Administrative Assistant is out of office).
• Provide supporting documents for employees, vendors, customers, and Auditors.
• Establish, arrange and maintain central filing in an orderly and professional manner. Review and retire files on an annual basis as appropriate.
• Help in issuing the daily invoicing of all sales orders.
• Help in doing the monthly inventory of material.
• Leading a team
Develop accurate programs.
Highlight daily duties.
Set policies in the workplace to ensure effective implementation and adherence among the employees in the organization.
Give directions to employees on certain job tasks, resolve snags concerning their work performance. Establish rules, procedures and schedules.
• Managing customers
Deal with different situations needs, clients' dissatisfaction and requirements.
• Administrative job
Study admission forms.
Follow up of children’s files.
Control inventory and handle logistics.
• Accounting
Review financial profitability of the center.
Handle the kindergarten’s operating budget to determine monthly balance.
• Recruiting and supervising
Responsible of hiring employees as well as evaluating their job performance.
• Work with 1 to 3 years old children, in all kind of pedagogic and artistic activities, giving them a solid background for the primary school.