Executive Assistant to Group Managing Director
Reed Specialist Recruitment
Total years of experience :3 years, 5 Months
- Providing exemplary support to the Managing Director, senior management and other colleagues through both administrative and project based work
- Successfully managing two employees who report in to me ensuring I carry out regular reviews and appraisals and supporting them in achieving their goals
- Developing sound working relationships throughout the company
- Effectively managing the Managing Director’s diary in order to maximise the use of his time
- Providing expert administrative support through database management and production of correspondence, communications, reports, meeting agendas/actions and other ad hoc documents
- Acting as a model facilitator by arranging meetings and events, booking facilities and finalising itineraries
- Managing project-work through to completion in accordance with my agreed objectives
- Displaying a professional and helpful attitude to callers and visitors to promote the positive image of the company
- Regularly liaising with our Marketing, HR, Finance, Strategic Accounts and our branch network in order to improve upon the company’s strategy and business operations
Achievements:
- I was chosen to represent our mega-site as one member of a Triumvirate where I look at ways to improve the office financially by promoting a culture of high performance with regularly scheduled and creative sales days; ensuring the office is aesthetically pleasing to our visitors along with ensuring there is a harmonious working environment for employees. I recently organised a pub quiz for the office where I proposed that all proceeds were donated to Ethiopiaid
- Proposed, implemented and communicated a new and streamlined system to improve our Evaluation of Service throughout the company to ensure our clients and candidates could give detailed feedback on the service we had provided
- Successfully organised a long weekend in London for our International high achievers travelling from the Middle East, Asia, Australia and Europe. This included arranging and booking flights, accommodation and travel, assisting with visas, organising group activities and meals and ensuring their itineraries and time were effectively managed during their stay
- Developing business opportunities by proactively calling clients, attending Insurance conferences (e.g. BIBA, CII Dinner), building up a good rapport with my target clients and proactively marketing my candidates
- Arranging and attending visits with new and existing clients in order to meet with current and potential businesses to promote Reed and our division
- Understanding my client’s needs, procedures and most importantly culture to ensure successful placement of candidates
- Delivering an unrivalled service to my clients and candidates
- Sourcing candidates by using all methods available, i.e. reed.co.uk, social media sites and then effectively matching their aspirations and skill-set with current vacancies
- Interviewing my candidates face-to-face in order to gain the best understanding of their needs and aspirations
- Ensuring that all processes regarding recruitment and my market in particular are applied and that they meet external and internal quality and legal requirements
Achievements:
- Achieved a promotion to Senior Consultant along with an Early Star Award due to exceeding £50, 800 within my first 6 periods
- Billed £6, 000 in my first month as a consultant
- In my first 6 periods as a consultant, I billed £54, 157.50, with one period consisting of £30, 787.00
- Attained ‘Top Perm Consultant’ for our mega-site one month resulting in a cash reward
- Successfully networked at the BIBA conference where I proactively picked up business for our company
- Project managed and delivered the recruitment of around 30+ heads into their PPI team. This included taking part in daily conference calls, ensuring that all compliance was in order and that my colleagues were following regulations, setting up interviews and making arrangements for them to be held in our offices, creating and collating spreadsheets from different branches whist ensuring that the whole process was completed in a smooth and strategic manner
During my first four months at Reed I acted as a resourcer and also as a PA for an Executive Consultant on my desk. During this time I:
- Effectively researched new market opportunities to inform her of areas of development
- Successfully managed her desk whilst she was absent or on holiday
- Efficiently resourced candidates and acquired jobs for her to work on
- Kept up to date with system updates and procedures so that I could relay this back to her
- Organised her diary and made appointments on her behalf
- Quality checked her emails and letters as well as putting together templates for her use
- Organised her travel and accommodation for client visits
Religions and Theology (BA Hons.) Overall Result: High 2.1 (68%) My analytical, communication, organisational and writing skills have improved substantially over the course of my studies through rigorous examination of journal articles, critical texts and contemporary media. I am adept at navigating databases and archives, and am used to working within strict and concise time limits and deadlines. A large focus of my course was on the development of communication skills, notably through group-meetings, one-to-one tutorials and peer-based presentations.
