office manager
IBS
Total des années d'expérience :7 years, 8 Mois
I organise and supervise all of the administrative activities that facilitate
the smooth running of an office.
the activities typically include:
•using a range of office software, including email, spreadsheets and databases;
•managing filing systems;
•developing and implementing new administrative systems, such as record management;
•recording office expenditure and managing the budget;
•organising the office layout and maintaining supplies of stationery and equipment;
•maintaining the condition of the office and arranging for necessary repairs;
•organising and chairing meetings with your staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this;
•overseeing the recruitment of new staff, sometimes including training and induction;
•ensuring adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
•carrying out staff appraisals, managing performance and disciplining staff;
•delegating work to staff and managing their workload and output;
•promoting staff development and training;
•implementing and promoting equality and diversity policy;
•writing reports for senior management and delivering presentations;
•responding to customer enquiries and complaints;
•reviewing and updating health and safety policies and ensuring they are observed;
•arranging regular testing for electrical equipment and safety devices;
•attending conferences and training.