Procurement Controller
Siemens LLC
Total years of experience :26 years, 0 months
PROCUREMENT
Responsible for the overall procurement function, including managerial & administrative tasks in line with Compliance & Siemens policies.
Price negotiation or supervise the negotiation of complex requests for products, equipment, supplies, and services with suppliers and subcontractors
Involved in Siemens Exchange E-bidding process in IC BT.
Tracking the 3rd party Supplier Payment terms, Hedging request & improving the supplier Credit terms.
PO’s and documents in accordance with Incoterms, signature mandate and Siemens standard policies.
Fully involved in Supplier qualification process thru Click4suppliers & Forward Procurement List for IC BT.
Complete involvement during Corporate Finance Audit & ISO Certification Audit
Vendor Master Database which includes documents like
Vendor registration / COC / Supplier Self Assessment form (CRSSA)/
Trade license / ISO Certificates / DAMEX as per the Siemens Guidelines
and Export controls codes.
Attending External / Internal Development Project handover / Project review / Status meetings to identify procurement needs.
Supplier selection process: Responsible of Identifying & creating & managing of new/existing vendor registration as per Purchase Requisition specifications for Projects, Services, Manpower, Products, supplies or Substitute materials.
Responsible for timely reporting to agreed upon KPI’s and presenting Strategic Sourcing plans, activities and progress. Reports: CNI, PVO, One Puma Web, Foreign Currency PO Report, Hedging request & Open PO list
Review & evaluate the Approved Supplier List through Purchase order.
Coordinating with the Suppliers 3rd party to ensure improved pricing, product quality, and timely delivery.
Tools: C4S, Spend Data Warehouse, Siemens Exchange E-Bidding, Modias, SSD Infotool & Supplier Due diligence & Damex.
MAJOR ACHIEVEMENTS:
CNI of 5% for FY 2013
Timely recording of CNI, CTG & PVO as per the process
Generating & being a part to Net sales revenue
Processing Request for Proposal which includes Negotiation & Comparison
Responsible for the preparation and process Purchase Orders and documents in accordance with Incoterms, signature mandate and Siemens policies.
Vendor Master Database which includes documents like
Vendor registration / Code of Conduct /
Supplier Self Assessment form (SSA & CRSSA)/ Trade license / ISO Certificates
DAMEX as per the Siemens Guidelines, Compliance and Quality Policy.
Updating Corporate Master Data (CMD) & Siemens Supplier Database (SSD infotool)
Attending External / Internal Development Review / Status meetings to identify procurement needs
Responsible of Identifying & managing the development of new/existing vendor registration as per Purchase Requisition specifications for Services, Manpower, Products, supplies or Substitute materials.
Tracking the Payment terms, Hedging request & Credit terms.
Asset management & Inventory for Purchasing / Facility Management (new, transfers, sale & disposal)
FACILITY MANAGEMENT
Accommodation for delegates (HBD), Short term delegates, Siemens SDME Offices & Warehouse. (includes take over & hand over of the properties, Tenancy contracts, Legal matters, Payments)
Hotel booking, Events, Conference & Travel management
DEWA, JAFZA, Etisalat & DU
Corporate & Lease vehicles (agreements) which also includes EPPCO, Vehicle Insurance
Handling health & safety, space management & cleaning services
Developing and implementing new administrative systems, such as File management & Record management
Provided direct executive office support to the Chairman/MD performing advanced, diversified and confidential secretarial and administrative duties
Serve as liaison between MD/Country Head and staff and screened telephone calls.
Responsible for making travel and hotel arrangements and planning itineraries for the Chairman & office staff plus negotiation of corporate rates with Hotels / Travel Agents/ Car Rental companies
Responsible for travel and hospitality arrangements, meetings, and staff retreats conference & picnics.
Prepare travel expense requisitions / reports
Managed calendar schedule of the MD / Country Head
Created highly effective organizational & filing systems (also personnel files), including quick & thorough indexing, filing, and storage.
Coordinated and arranged Meetings. Preparing Minutes of the Meeting.
Drafting Bank & Office Correspondence, IOM.
Collected and distributed mail and messages
HR & Payroll
Secretary work - Chairman & MD
Company Secretarial matters - AGM, BOD, Annual Returns
Purchases & Payments
Audit Fee notes / Secretarial Fee Notes (Debit & Credit)
Government / Bank Correspondence
Tally, Petty Cash
APay As You Earn (PAYE), Value Add Tax (VAT)
National Health Insurance Fund (NHIF), National Social Security Fund (NSSF)
Admin : Stationery, Inventory
Drafting in Inter / Intra office correspondence / Traveling book (Domestic & International)
Hotel & Travel Booking
Handling Conference call for IBM all over India.
Admin activities, facilities, Meeting/Seminars/Workshops - Arrangements
meeting arrangements
Was in charge of Stationery, Pantry and accounting for the same
In charge of House Keeping Maintenance
Facilitating office Transportation
Preparing Meeting of Minutes
Preparation of Agenda and Board meetings held monthly
Generating Business case reports on various aspects.
Office equipments : Responsible for smooth functioning of equipments like Fax, Photocopier machines
Handling Dispatch function - Department In charge
Regular interaction with Procurement department in placing a purchase orders and follow-up on the same.
Generation Monthly reports of Telephone bills, Courier bills and Photocopier bills
Handling EPABX: Incoming calls with 120 Lines & 2500 (approxi.) Extensions number.
Front Office Management: Attending to visitors, creating a very pleasant front-office atmosphere and maintaining reception decorum
In-charge of Attendance updating and weekly-monthly reports
Creating Invoices
Was in charge of releasing Cheques & Demand Draft to Vendors
Generating TDS Form
Drafting Bank Letters, covering letters for KST Certificates & TDS Forms
Was in-charge of WIP (work-in-progress) - a stock report being generated on a monthly basis
Apart from the admin functions, I also assisted Purchase Dept., Finance Dept., Production Dept. and Quality Assurance here in Flowserve
In-charge of flight and railway enquiries and bookings, reservations and
Coordinating with the Courier / Cargo people for Incoming and Outgoing letters, parcels etc. through courier / post
Interacting with visitors / guests etc., helping and guiding them
Sorting out of Daily mails, couriers, inter-office correspondences and parcels and ensuring distribution of the same to the respective individuals.
Master in Business Administration (E-Commerce, SCM, Procurement & Logistics)