Office Manager
Al-AMAD Trading & Transport Ltd co
Total years of experience :9 years, 9 months
Following up and coordination the companies and/or clients containers or shipments with different shipments agencies.
Following up & coordinating with our customs office in Aqaba the status of shipment.
Coordinating with our transportation staff the departure and arrival of shipments.
Communicating & following up with suppliers regarding offers.
Issuing & following up invoices & offers.
Managing with the financial dept. all financial transactions and statements of accounts.
Using a range of office software, including email.
Control correspondences & following up emails.
Managing filing systems.
Issuing contracts with clients and shipping agencies.
Recording office expenditure and managing the budget.
Organizing the office layout and maintaining supplies of stationery and equipment.
Maintaining the condition of the office & its equipment and arranging for necessary repairs.
Overseeing the recruitment of new staff, sometimes including training and induction.
promoting staff development and training.
writing reports for senior management.
Responding to customer inquiries and complaints.
Prepare time sheets.
Attending meetings.
Organize office operations and procedures.
Coaching and disciplining staff.
JOB TITLE: Office Manager EMPLOYER: Al-Bareeq Trading ltd Co.
FROM 14/1/2007 TO 14/7/2010 location: Amman - Jordan
DUTIES: • Assign and monitor clerical and secretarial functions.
• Control correspondences & following up emails.
• Following up tenders status.
• Prepare and arrange meetings.
• Prepare time sheets.
• Update organizational memberships.
• Supervise staff.
• Maintain office equipment.
• Organize office operations and procedures.
• Monitor and record long distance phone calls.
• Recruit and select office staff.
• Orient and train employees.
• Provide on the job and other training opportunities.
• Coaching and disciplining staff.
Giving courses in ICDL, English / Arabic keyboard typing tutorials with 10 fingers.
Lecturing under graduate & postgraduate students the basic fundamentals of computers & Microsoft office, designing presentation for lectures & limited IT works.
As part time office assistant in the HR dept. of CHF international- Iraq my job involved DC, creating, following up & renewing with all CHF-Iraq employees contracts since its opening in the region.
Note : My employment was such a short time due to life threating situation with the organization forced me to quit.