Bilingual Legal Secretary
Denton & Co
Total years of experience :22 years, 4 Months
From 1 July 2008 up to date
Appointed by Dentons & Co. (previously SNR Dentons &Co.) as Bilingual Legal Secretary, reporting to
Head of Corporate and Commerce Department and head of TMT partner helping 5 professional members of the legal team.
• Undertake all document production tasks to the highest standards and to agreed deadlines using appropriate software and all available resources, using house style documents and non house style where required prepare PowerPoint presentations and Excel spreadsheets
• Processing legal documents for establishment, winding up, submitting process services forms to the MOE/DED and following up on status of service;
• Provide help in translating legal agreements, letters..etc and liaising with outside legal translator re: the same.
• Preparing and submitting all Trademarks applications before the Ministry of Economy, TMT office and update the client WIP, Trademarks database, etc.
• Attending before the relevant government entities for submission and legalising documents for corporate department;
• Meetings; travel management; manage calendars and arrange conference calls, meetings, drivers
• Assist in opening new clients and matters, as required
• Contribution with KNOWHOW by maintaining the CPD training meeting invitations, filing, ticket link documents, amending documents, formatting, uploading documents and monitoring filing requirements;
• Deal with and monitor incoming and outgoing mail and forward/action as necessary
• Deal with internal and client calls in a timely, confident, helpful manner and pass on accurate messages as required / action where necessary
• Keep client contact details and lists up to date by using Interaction system.
• Billing Assist in preparation of bill narratives and draft cost details
• Preparing requests for payments, petty cash, and other requisition requirements for the department
• Miscellaneous Record time for F/Es in their absence or as required
From May, 2006 up to 29 June 2008
Appointed by Al Tamimi and Company Legal and Consultants as Bilingual Legal Secretary & reporting to Head of Banking Department.
Accountability
Provide direct secretarial support in the language required (English or Arabic) and conduct general office work for assigned lawyers.
Type documents in English and/or Arabic
Send, receive, and distribute correspondence and other materials in Arabic or English in a timely manner.
Support them in meeting client expectations in accordance with the Firm's policy and procedures.
Liaise with Administration Coordinator in regards to assigned lawyers' travel and accommodation
arrangements.
Provide a customer service at all times project and maintain a positive image.
Receive and screen telephone calls, inquiries, and requests on behalf of assigned lawyers. Take accurate
messages and ensure client enquires are dealt with promptly and professionally. Redirect calls to other
members of the department as appropriate.
Maintain and update the filing system to deal efficiently with paper flow and with the organization and storage of paper work, documents, and computer-based information.
Locate and assemble information for various reports, and/or provide general assistance with presentations.
Assist assigned lawyers in entering monthly timesheets using the Firm billing software.
Send new matter and closing matter request forms to Finance for processing.
Nov 2001 up to 7 March 2006
Appointed by Thames Water as PA & Administrator Officer with Health & Safety Officer reported the
Business Services Manager & Health & Safety Manager.
Accountability
Handling daily Correspondence included faxes, letters, memo, and distributing to the right person.
Handling telephone calls and visitors professionally (Direct Callers/Clients/Guests) to the concern person or concern department.
Personal public relations to solve minor office problem.
Typing and preparing all of require documents etc
Translating the English letter to Arabic if required.
Filling and other general office functions and using electronic file for more organizing.
Filing & Archiving the documents as company policy.
Organizing the events and meeting in and out the company.
Handling overseas Management Traveling.
Handling the health and Safety for the company and reporting to the Health and Safety manager monthly
Helped the Account department by calling the agents about the ready chequies and get the receipt and handed over to the Account manager
Updating the personal files with all the procedures and the attendance violation systems.
Education and Academic Qualifications • 1993/1996 -Business Administration proficiency in Accounting from Al-Balqa Applied University. • Harvard Manage Mentor in: - Managing Your Career; - Managing Workplace Stress; - Managing Your Time; and - Negotiating. • Mastered course from Mindleader: - Customer Service Communicating; - Business Communication Documentation; and - Negotiating Closing The Deal