Senior HR Executive
Alpha Data L.L.C (Dubai Branch)
Total years of experience :28 years, 0 months
1- Managing the recruitment polices & procedures in Dubai office which starting by obtaining information about vacant roles from Division Managers & ending by fulfilling the vacant position with the suitable candidates.
2- Implement the Induction process for the new employees & managing the arrangements for them to make sure they are properly established & Start with completing all necessary Labor procedures (Labor Card & Residence visa, Medical Insurance).
2- Coordinate annual appraisal process & make sure all completed appraisal forms for all staff must be compiled and delivered to the Management.
3- Research for training providers in generalist areas, receiving training needs from Division Managers, coordinate the delivery of general development training sessions to staff based on agreed training providers and agreed staff numbers.
4- Managing all HR Admin issues related to employees’ files, Human Resources Information System, employees’ salaries.
5- Ensure that appropriate employee issues are raised to senior management levels. Ensure that new policies & procedures are communicated to staff.
6- Prepare the HR Monthly Reports to the Operations Director.
7- Responsible for the ISO part as a Quality Executive; conducting the internal audits with all Divisions & planning for the external audits for the company’s Quality Certificate Renewal.
1-Assist the HR Manager in terms of all HR administrative work and follow up.
2-Conduct various stages of selections which involve liaising with the advertising agencies, screening the applications, scoring tests, conducting interviews and nominating suitable short-list candidates to the line managers in compliance with Corporate policies & procedures.
3-Manage the registration process for new employee & Employment contract management.
4-Manage the employee leaving post process.
5-Act as contact person for the HR department (stationery requests, HR issues, requests from other departments, etc.)
6-Prepare presentations.
7-Handle HR personal matters (housing, expense claims, time sheets, etc)
1-Planning for the Human Resources Development programs which are conducted by the IMC & handled by the HRD Senior Officer.
2-Organizing the overall process of the programs.
3-To coach directly the implementation procedures of the HRD programs with the projects’ consultants & which agreed upon in the program agreement.
4-Coordinate between the HRD programs work partners to meet the projects overall & specific objectives.
5-Assess the overall performance of the work being handled by the HRD programs.
6-Suggest improvement ideas on the HRD programs to work on adding values to these programs.
7-Follow up on the day to day business tasks for all HRD programs issues.
8-Handle all correspondences related to HRD programs subjects.
9- Meet the deadlines in the HRD programs’ matters.
10-Attend the necessary meetings for all subjects concerning the HRD Programs.
11-Prepare the necessary periodical reports concerning the HRD programs.
12-Keep a record for the HRD programs issues in a proper filing system.
Report directly to the Marketing Director & work with the Marketing Senior Managers to facilitate the administration workflow within the department & assisting the staff in all administration related work.
1-Act as a contact person for the Marketing department; handle general administrative office management matters in the department, the day-to-day business tasks & meet the deadlines.
2-Organize meetings; prepare agenda and minutes of meetings. Schedule appointments.
3-Maintain a filing and archiving system.
4-Prepare all required documents concerning the invoices from the vendors, distribute it internally and maintain archiving system.
5-Coordinates and prepares the teams’ social functions & meetings.
6-Follow up with the HR department for all requests related to the team (Business Cards, Medical Claims, New Hires, Leaves, etc).
7-Follow up with the finance department for the Cost center statement action points required by the department.
8-Follow up with the IT department for all requests concerning the team.
9-Organize the travel process (forms, cheques and reservations).
10-Arrange for the new employees training plan requested by the managers & follow up on same.
11-Coordinate the driver assignments to meet the different department team needs.
12-Supervise the office boy assignments to meet the departmental needs.
Handling all personnel and training issues:
1- Maintains employees’ database files.
2- Handles employment applications, conducts initial interviews & assists the Country Manager in meeting personal needs.
3- Prepares the employment agreements & completes the social insurance for all employees.
4- Prepares all issues related to employees’ salaries which include the following:
- The employee salary’s benefits.
- The monthly salaries’ deducts for different cases, which might be appeared.
- The monthly bonuses.
- Ending with preparing the monthly payroll.
5- Follows up all the human resources procedures which include the following:
- Assures completion of Employee Satisfaction Surveys & get the employees’ feedback.
- Managing Performance Appraisal to provide the management with compensation programs which are done by management support, performance evaluation for all employees & feedback received from the management.
- Choosing on monthly basis whom we consider the ideal Employee of the month.
6- Coordinates and prepares stations’ social functions & meetings.
7- Manages all Training Responsibilities which include the following:
- Managing training requests.
- Coordinate the training for new recruits & give them the first step in their training related to the Orientation for 2 hours.
- Arrange for in-house training programs.
- Set a yearly training program depending on the training requests we receive from the employees, the needs for training & development in the company which clarified on the budget for the yearly training schedule.
- Maintains employee training records and builds a database for all training facilities.
8- Prepares monthly reports concerning all HR Functions to GSO (General Stations Office in Amman/Jordan) & the Country Manager on monthly & yearly basis.
9- Follow up all the procedures in the local labor law concerning the employees’ attendance, absences & vacations.
10- Act as a consultant for all issues related to personnel.
1-Responsible for handling employees’ files.
2-Handles the employment agreements & complete the social insurance for the employees.
3-Responsible for the attendance sheet & the employees leaves.
4-Prepares a monthly report for all personnel Admin work.
5-Coordinate between the Managing Director and the different staff members to ensure appropriate flow of information and data.
6-Assure appropriate customer servicing through the concerned staff, and directly whenever needed.
7-Assist in the developing of financial quotations and proposals to both private and public organizations.