Reyajitheen Abdul Jaleel, Admin Officer

Reyajitheen Abdul Jaleel

Admin Officer

M/s. Emirates Coast Contracting Co. LLC

Location
United Arab Emirates - Dubai
Education
Bachelor's degree, Computer Science and Applications
Experience
18 years, 10 months

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Work Experience

Total years of experience :18 years, 10 months

Admin Officer at M/s. Emirates Coast Contracting Co. LLC
  • United Arab Emirates - Dubai
  • My current job since February 2015

 Possess Experience in handling the responsibilities of clarifying queries related to administrative tasks operations
 Possess Experience in dealing with Staff, Workers & Driver employment issues of the company (redundancies, gross misconduct, leave issues)
 Possess Experience in handling and processing (application, renewal and cancellation) of visa, labour card, Emirates ID card, etc. and coordination with PRO. Compile production time records, time sheet of employee records produce monthly jobwise salary allocation and Process monthly payroll totals for the company.
 Possess Experience in processing- HR department recruitment, payroll and other HR functions as per UAE laws and Preparing Offer Letter and Appointment Letter, updating and controlling employee personnel files.
 Possess Experience in writing Business Correspondence (Offer/Warning/Request Letters, Memos) with good office management skills, proper documentation & filing, keeping track of expiring documents (tenancies, licenses, visa, passport, etc.)
 Possess Experience in Managed operations including forecasting, inventory control, purchasing, and quality insurance. Maximized revenues through efficient staffing, labour cost controls.
 Possess Experience was responsible for the welfare of the staff and workers, implementing safety rules at site and camp, purchasing of the camp related materials such as furniture’s products, site materials, arranging of vehicles for sick patients.
 Manage labour accommodation which involves cleaning, maintenance occupancy in the camp, safety & security, camp checking, camp total details, monthly reports sent to HR department, handle all Location of rooms for new coming workers. Keeping updated records of all labours staying in accommodation.
 Possess Experience in handling all type of the Fleet & Equipment periodic maintenance service, oil Change (Trailer, Truck, Tipper, BUS & DC pickup).
 Manage and Maintain Drivers and Vehicle log book and Fuel, Service registers for Vehicle documents of summarized details and status & maintaining proper records of files.

Admin Officer / Sr.Document Controller Clerk at M/s. ETA Ascon Group of Company
  • United Arab Emirates - Dubai
  • February 2010 to January 2015

Possess Experience in handling the responsibilities of clarifying queries related to Document Management System in an engineering or architectural firm.
 Possess Experience in Managed operations including forecasting, inventory control, purchasing, and quality insurance. Maximized revenues through efficient staffing, lab our cost controls.
 Possess Experience was responsible for the welfare of the staff and workers, implementing safety rules at site and camp, purchasing of the camp related materials such as furniture’s products, site materials, arranging of vehicles for sick patients.
 Manage lab our accommodation which involves cleaning, maintenance occupancy in the camp, safety & security, camp checking, camp total details, monthly reports sent to HR department, handle all Location of rooms for new coming workers. Keeping updated records of all lab ours staying in accommodation.
 Incoming and outgoing of Complete Documents and Drawings to Control System by using ACONEX software - Online Document Management Software (Electronic Database System).
 Possess Experience Organize to Sort and assign mail to Aconex online distribution matrix for all package concerns distribute incoming & outgoing documents both internally and externally - Letters, E-mails, Memos, Quotation, Works Order, Transmittal, miscellaneous filing.
 Distribution of all documents Scanning (Inquiries, Letters, Correspondences, Transmittal, Drawings etc….) and Ensuring all documents are numbered, Posting, receiving, counter checking, controlled, filed and distributed correctly in checking the documents before Submission to the consultant or main contractor - DEWA /FEWA/DHA.
 Technical manager on preparation of weekly/monthly/daily site report and forward to clients, the management and maintaining proper records of files.
 Assist Technical Manager and Sr. Engineer for the preparation of reports, minutes meeting, Material Submittals, Document submittals, Site Clarification Request, Sub Contract Approval, Method Statement, Work Notification, IR and correspondences documents needed for submission to the consultant.
 Maintain and up-to-date status of document library and drawing, transmittals, Method statements for accurate report posted in server from time to time. The log and registers to tracking documentation thereby ensuring the effective document control management system (Xpedeon Software).
 Stamp received date on the originals incoming documents, drawings, correspondences, document transmittal, and electronic files Distribution of all incoming mails (hardcopy) and e-mails to all package concerns.
 Generate electronic/hard copy reports filing of project related technical documentation, Preparation, follow up and maintaining backup of all the documents and File and archive of documents to facilitate easy retrieval at a later date. Organize originals in document storage up to date and Retrieves documents Maintain files and computerized indexes for all documents
 Managing and communicating work status performs other administrative responsibilities associated with the project as may be appropriate. General Correspondence, Maintain Contacts (Customers, Suppliers etc…)
 Coordinating between Management team, engineering & construction teams and subcontractors with regarding progress of works report.
 Manages all aspects of Document Control scope definition, developing detailed work plans, tracking, including Creating Vendor and uploading the all bills from the ERP application to SAP.
 Manage and Maintain project log reports and registers for incoming and outgoing project documents of summarized details and status.

Warehouse Operations /Sales - Stock Co-ordinator at M/s. Emirates Trading Agency
  • United Arab Emirates - Dubai
  • July 2006 to January 2010

 Possess Experience SAP Database create SAP PR, SAP PO release purchase order entry.
 Organize and control the arrangement of stock in the store and warehouse for Inventory Control and Stock Reconciliation and Stock Adjustment entry.
 Display of merchandise in store, preparing and implementing plan-o-grams
 Possess experience in warehouse goods control inward entry, return entry, stock transaction to all outlets.
 Monitoring the stock levels of maximum, minimum, Re-order levels and maintaining the specified levels of materials.
 Ensure proper application of preservatives and identify slow moving, non- moving, fast moving surpluses obsolete scarp separately to ensure proper inventory turnover.
 Responsibilities for queries relating to construction and Consumer products presales and after sales support queries
 Maintaining the log and tracking the documents there by ensuring the effective Stock control management system(Orbits Software)
 Analyzing and implementing the ways to control Non- moving Stock and other items thereby ensuring effective and efficient cost controlling.
 Responsibilities for sales through to retailers and dealers
 Maintaining the selling area arrangements, building up the promotion arrangements, maintaining the warehouse neatly
 Suggesting and doing the ways and have improving sales and profit maximization. Independent handling of the section and organizing promotions in absence of Section Manager
 Assisting and coordinating with the section manager in the achievement of sales target and maintain of budgeted margins
 New - Fast moving products that increased involved margin
 Responsibilities for the coordination of daily operational activities with brand buyers and suppliers
 Preparation and Submission of daily and monthly sales reports, stock reports monthly basis and whenever required by the management.
 Possess Experience in handling the responsibilities of clarifying queries related to Sales tasks Stock operations
 Possess Experience in preparing Daily reports and update the same to the management reports, maintaining proper records of files.

Web Design Trainee Programmer at Central Leather Research Institute
  • India
  • December 2003 to November 2004

**1.+years of experience in Commercial Application Development using Microsoft Technologies, WAMP (Windows, Apache, MySQL, PHP) and Oracle
**Experience in OOPS with complete understanding of all aspects of the SDLC
**Posses experience in development of Client/Server and N-Tier Applications
**Posses experience in Client/Server software to Monitor all the Network activities across LAN Network
**Posses experience in VBA Components interfacing with Excel, Word etc.,
**Posses experience in creation and implementation of DLL, ActiveX Control
**Posses experience in writing critical stored procedure both in SQL Server and Oracle
**Posses extensive experience in Database Processing (Complicated Stored Procedure, Triggers etc., )
**Posses skills in Device Interface programming (Embedded Programming) such as Telephony and Fax Application
**Possess skills in development of SMS Application

Education

Bachelor's degree, Computer Science and Applications
  • at Bharathidasan University
  • April 2001

P.G.D.C.A., (Post-Graduate Diploma in Computer Science and Applications) Bharathidasan University, Trichirappalli, India.

Bachelor's degree, Mathematics
  • at Bharathidasan University
  • April 2000

Academic Profile:  B.Sc., (Bachelor of Science)-Mathematics Bharathidasan University, Trichy, India. Attested by DUBAI & INDIAN Governments

Specialties & Skills

General Construction
Warehouse Management
Purchase Management
Documentation
Administrative
ORBITS -Software (Warehousing & Logistics ) -Oracle
c, c++ , java 2.0, ASP3.0, Visual Basic 6.0, Oracle 8i, MS-Access 2000
Aconex Online Software & Xpedeon Software (Construction)
Windows 9x/NT 4.0/2000/XP/7, MS-Excel 2000
SAP -MM Module
SAP HR Module

Languages

English
Expert
Tamil
Expert
Hindi
Expert
Malayalam
Intermediate
Arabic
Beginner
Punjabi
Beginner
Urdu
Intermediate
Telugu
Beginner

Training and Certifications

Admin & Office Management (Certificate)
Date Attended:
August 2011
Valid Until:
August 2011
Letters of Credit -LC (Certificate)
Date Attended:
November 2012
Valid Until:
November 2012
Masters Diploma in Software Applications And Emerging Technologies (Certificate)
Date Attended:
April 2000
Valid Until:
May 2001
Advanced Excel 2007 (Certificate)
Date Attended:
October 2012
Valid Until:
October 2012