Finance Manager & Accounting Manager
Medecins Sans Frontieres
Total years of experience :16 years, 4 Months
1-Daily Cash & Bank Management:
Responsible for safety of cash during storage, daily payments, transfers in accordance with cash security rules and recommend improvements.
Ensure petty cash boxes are properly handled, cashbooks maintained, cash count performed every day by all cashiers/accountants on the mission.
Monitor cash balance levels in capital, anticipate short-term needs and make cash transfer to projects to avoid any shortage.
Consolidate and submit mission monthly cash request to HQ & disbursement in the projects.
Organize currency exchange transactions when needed, according to the country exchange policy.
Ensure close and proper follow-up of all cash advances in capital and on the field.
Ensure compliance with cash control procedures for each cash box.
Ensure any cash discrepancy is investigated and reported properly.
Supervise cheque payments, transfer requests and bank reconciliations for all bank accounts of the mission.
2-Budget Preparation & Follow-up:
Participate in annual preparation of budget proposals and mid year revision.
Monthly budget follow-up for better finance monitoring throughout in the mission.
3-Electronic data-entry (SAGA):
Direct interlocutor of FAA at HQ, for any question related to mission accounting.
Personally responsible for quality and accuracy of data-entry in SAGA throughout the mission.
Update SAGA parameters in the master file.
Import, check and validates HQ invoices and informs HQ if any correction is needed.
4-Paper accounting (vouchers):
Responsible for maintaining standard quality of all mission vouchers.
Send personalized feedback to mission finance team for improvements.
Ensure availability, knowledge, and strict compliance with MSF accounting guideline.
Ensure standard procedures for mission archiving and sending of original documents to HQ as per standard procedures.
5-Monthly and year-end accounting closing:
Responsible for closing of monthly and yearly accounting in SAGA.
6-Funding contract management:
Creating and updating donors contract parameters in SAGA.
Perform monthly contract follow up and make sure that it is respected.
Draft financial reports and submit them to Funding Organizations.
7-Management of technical Finance staff:
Direct supervision of finance team in the mission.
Provide support and maintain control over finance staff for any cash, accounting and budget.
Technical referent for the mission finance department.
8-Procurement:
Ensure payments to suppliers are performed in a strict but swift manner, in accordance with the MSF purchasing and payment procedures for the mission.
Setting and revision of procedures regarding procurement along with logistic department.
9-Salaries and Taxation:
Supervision of payroll preparation and disbursement among the staff.
Tax management for MSF Pakistan mission according to country laws.
Ensure administrative procedures regarding social security system of the country.
10-Communications
Perform regular field visits, write field visit reports and ensure recommendations are implemented.
Immediately inform FAA at HQ of any problem or issue arising in the course of the work.
Main interlocutor and facilitator for external, internal or government audits
-Implementation of MSF accounting standard guidelines and procedures.
- Responsible for mission cash safety and availability.
- Participates in the definition of the MSF operational strategy (in terms of financial aspects).
- Sets-up the financial management and accounting system for the mission.
- Ensures the budgetary and financial monitoring in the mission.
- Responsible for managing the security of the mission cash flow.
- Provides coaching and technical support to the financial teams.
- Tax management for MSF Pakistan mission according to country laws.
- Implementation of internal control & procurement procedures.
- Assist the Finance Coordinator in the drawing-up of budget proposals.
- Draws-up financing contracts.
- Elaborates budget follow-up for better finance monitoring.
- Supervises the elaboration, presentation, and transmission of financial reports to the OCB.
- Train staff working on the field in accounting management and financial procedures.
- Participates actively in the evaluation of financial staff members (expatriate and national).
- Technical referent for the mission finance department.
- Member of mission emergency pool for starting of emergency projects.
- Supervision and training (with field visits as often as possible) of field fin team.
- Daily Cash & Bank management, encoding in Saga Software and regular cash controls in Islamabad as well as on the projects.
- Responsible to carry out Internal Audit & Make sure best way for utilization of funds.
- Responsible to final check all the accountings of the field and making feedback on monthly basis.
- Verifies accuracy of data processing for accounting information and standardize the description among various projects.
- Closely follow the salaries payment structure for staff in different projects and
- implement the most suitable option
- Making sure that payments made to vendors, contractors and other stakeholders is according to MSF procedures.
- Organize cash supply to projects from Islamabad along with Finance Coordinator.
- Organizes and manages the filing of all the accounting documents of the mission.
- Prepares taxes payment and organize it in respective taxes offices.
- Manages contacts with the banks and co-ordinates bank transactions.
- Making sure of the advances for the operations.
- Assists Finance Coordinator in Validation of orders according to budget.
- Feedback to concerned department in case of spending variations.
- Monthly budget follow up for the field and sending to the field recap budget
- follow up and comments.
- Collection of data's with all concerned department and project responsible during elaboration of initial and revised annual budget.
- Diffusing information related to financing contracts within the mission.
- Implement the procedures of the financing contract
- Preparing financial reports for different donors.
- Make sure that all payments are done in accordance with the fiscal laws of the country.
- Withholding tax payments on staff salaries, Purchases, services & rental payments
- Extensive communication with Fin staff in different projects in order to carry out daily operations properly.
- Working on checklist in order to make sure proper supply of fund from headquarter and to all fields.
- Finance department setup for MSF-OCB Somaliland mission.
- Recruitment of Finance Team for MSF-OCB Somaliland Mission
- Training of Finance team on MSF financial procedures, budgeting, accounting management & day to day running of Finance department.
- Implementation of procedures regarding spending of funds, procurement polices & Internal control.
- Review and enhancement of remote control projects finance management.
- Bank assessments and implementation of cash flow security measures.
- Transition of finance coordination office from Nairobi to Hargeysa
- Responsible for the human resources management and application of BRAC policy for National and International Staff.
- Manage different contracts like contract of houses, transportation & procurement contracts.
- Supervises the running of office and houses; makes inventories and manages the equipment and materials in collaboration with Area Manager.
- Ensures a good flow of information (HQ - capital - field), internal office communication and organization of meetings.
- Responsible for Finance & Accounting Management for the area office & six branch offices.
- Implementation of procurement procedures and internal control.
- Providing coaching and technical support to administrative teams.
Specific Duties:
Recruitment, Training, Fund Flow Management, Internal Auditing, Communication, Representation, Procurement & Micro Credit Analysis.
General banking operations and research work.
Master degree in business administration major in finance. Additionally awarded USAID merit scholarship for master program.