Assistant Manager Finance & Administration
Aga Khan University
Total years of experience :19 years, 11 months
Finance & Accounts:
--Supervise the maintenance of Books of Accounts.
--Analysis of Financial Statements.
--Analysis of Academic Courses in terms of profitability, Faculty/Student, Faculty/Staff, Staff/Student Ratios.
--Preparation of annual budget and programme based costing of academic courses.
--15 years projection of academic courses.
--Monitor actual income & expenses against budgets through Budget Variance Reports. Monitor performance against goals.
--Supervise the recording of tuition fee and other academic dues of students of Medical College (MC) and School of Nursing (SON) in consultation with Registrar office.
--Monitor the receivables from students of MC and SON, receivables from RCC partner organizations and advances issued to Faculty & Staff for various activities and follow up the recovery and settlement.
--Preparation and analysis of Grant’s Financial Statements and onwards submission to the granting agency (Aga Khan Foundation Pakistan).
--Coordinate the audit exercise.
Administration:
--Supervise the administration team in carrying out HDP related activities i.e. Advanced Diploma, Training Programmes, Workshops & Seminars and Community Programme activities.
--Participated in the Students Admission Committee meetings of HDP Department as regular member.
--Monitor the usage & maintenance of HDP Department’s vehicles.
--Maintain detail of department’s Fixed Assets and ensure their safe custody and economic usage by the staff.
--Space and Equipment planning and allocation of workspace to staff as per institutional policy.
--Coordinate with support departments of University, i.e. Housing, Safety & Security, Construction/Maintenance, Housekeeping, Legal and Public Affairs to ensure efficient administrative services for Human Development Programme Department.
Personnel/HR:
--Coordinate with AKU’s HR Department on AKU-HDP‘s staff and faculty recruitment, selection, benefits, compensation and policy matters.
Financial Management of "Tackling Poverty in Pakistan's Coastal Communities project" funded by European Commission and "Indus for All Programme" funded by Embassy of Kingdom of Netherlands in Pakistan.
--Worked as the Coordinator Finance for “WWF-Pakistan’s Small Grants Program.
--Worked as the Coordinator Finance & Admin for environmental education and nature conservation projects, funded by various donor agencies, such as:
----DGIS - Government of Netherlands.
----World Wide Fund for Nature (WWF-International / Headquarters in Gland - Geneva - Switzerland).
----Department for International Development (DfID / British Government)
----World Wide Fund for Nature - UK.
----World Wide Fund for Nature - Netherlands.
------In that capacity, responsibilities included:
•Budgeting.
•Processing of Financial Data and preparation of Financial Statements and Accounts for Management as well as the Donor.
•Review and Analysis of Financial Statements.
•Implementing Internal Financial & Administrative Controls.
•Implementing Standard Terms and Conditions defined by donor agencies. Liaison with Donor(s).
•Coordination with Project’s Field Offices in handling Financial Matters.
--Worked as the Database Administrator (Head of Electronic Data Processing Function) with “ACCPAC for Windows” Accounting Software.
--Was responsible for coordinating in the annual external audit, internal audit and specific (projects) audits conducted by the donor agencies.
--Was responsible for maintaining books of accounts, preparing statutory reports, i.e. monthly accounts, preparing management reports, i.e. monthly financial reports of projects for management review.
--Was responsible for preparing the organization’s annual budget, reviewing, analyzing & matching the actual data with the standards and budgets and exercising the necessary controls to avoid the variances if any.
--Was responsible for determining the basis for allocating the organization’s core cost (including the payroll and overheads) to various ongoing projects, following the cost recovery mechanism.
--Was responsible for charging the projects with indirect costs following the predetermined basis.