Roger Jr Natividad, Document Controller / Secretary / Admin Assistant / Receptionist

Roger Jr Natividad

Document Controller / Secretary / Admin Assistant / Receptionist

ZAD Catering Services (member of Al Jaber Group)

Location
Qatar
Education
Diploma, Marine Transportation
Experience
10 years, 7 months

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Work Experience

Total years of experience :10 years, 7 months

Document Controller / Secretary / Admin Assistant / Receptionist at ZAD Catering Services (member of Al Jaber Group)
  • Qatar - Doha
  • April 2017 to December 2019

General Duties
• General support to the Resources Manager and Operations Manager
• General coordination to all site coordinators and main office departments.
• Generates letters and/or memos.
• Arrange daily meetings, schedules, travel/bookings and reminders of the Managers both personal and business concerns.
• Liaise with other departments for all documents for signature and comments.
• Monitor and log Incoming and Outgoing Documents for further reference. Organize and update files for easy tracking and records.
• Review; segregate; scan; copies; file; fax and/or forward the documents/correspondence as per its purpose and concerns.
• Screens Incoming calls for transfer or any queries and in-coming visitors prior to meeting the Managers.
HR Related Duties
• Maintain updated main summary and tracking of all employees joined and joining to the company.
• Maintain updated main summary and tracking of general documentations of all employees.
• Maintain updated main summary and tracking of Food Handler Certificates of all employees.
• Create general summary of selected candidates with corresponding offered salary packages for issuance of offer letters.
• Monitors the progress of selected candidates until they joined and mobilized them to the work site.
• Coordinates and assist all employee concerns that relates to their rights and entitlements from the company not limited to leave, payroll, schedules, etc.
• Stands as main contact of all concerns of the employees to the head office or higher management and vice versa.
• Collect all monthly time cards then computes overtime entitlement as per on the attached time sheets.
Purchasing & Logistics Related Duties
• Generates request for all materials, supplies or equipment that are needed for operational uses. Then to issue LPO’s once the request is approved.
• Request and compare quotations base on the required and requested materials, supplies or equipment.
• Issue a memo for request for payments including advances for the approved LPO’s.
• Counter check all invoices against to the submitted LPO’s, quotations, and statement of accounts from the suppliers before submittal, distribution and closing.
• Gather all invoices documentation that relates to petty cash and create a summary for balancing before closing.
• Review all tender postings and circulate possible tenders of interest.
• Register the company to all firms that may require the catering services.
• Assist with the review and preparation of tenders for submittal.
Accounts Related Duties
• Review submitted transaction summary from each projects for computation of services fee as per the agreed amount in the contract.
• Create a summary and total amount of the services fees to be issued to the clients as per the submitted report by the coordinators in the camp.
• Submit the summary to the accounts for final checking and issuance of invoice for collection to the client.
• Prepare and update monthly projection of manpower monthly overtime and total salary.

Health and Safety in-charge/ Sr. Receptionist/ Secretary at Danat Qatar L.L.C.
  • Qatar - Doha
  • June 2011 to August 2016

• General support to the Property Manager and to the other staffs
• Assist and attend to the needs of all the tenants of the compound concerning maintenance, complains, requests, events and tour to the visitors and inquiring guests.
• Do all report and summaries of the compound sales and daily operations.
• Prepare the working schedules of the compound employees
• Train new employees for front desk, and coordinate other new employees to their respective departments.
• Represents our department for training at the Head Office about the new procedure and echo them/ train and implement it at work with all the employees.
• Handle and control the petty cash for any purchases of the compound.
• Ensure safety and standard procedure is followed as per the work requirement.
• Ensure safe food handling and safe F&B service is given.
• Counter checking of the expiry report of the products in F&B department, distribution of fire extinguishers, Liaise with maintenance for the proper housekeeping processes.
• Arrange daily meetings, schedules, travel/bookings and reminders of the General Manager both personal and business concerns.
• Give administrative support to the Engineers under the supervision of the Manager including drafting letters for internal and external communications.
• Liaise with other departments for all documents for signature and comments.
• Monitor and log Incoming and Outgoing Documents for further reference. Organize and update files for easy tracking and records.
• Screens Incoming calls for transfer or any queries and in coming visitors prior to meeting the Manager.

QA/QC Secretary / Civil Inspector at FATA Spa
  • France
  • July 2009 to August 2010

• Inspect implementation of civil work in accordance to the plans and specifications. Document their status and progress on site.
• Prepare daily report for inspection and approval.
• Receive routes and maintain records on incoming and outgoing correspondence.
• Monitors work in progress to ensure timely action on arising concerns.
• Complies, composes and reviews correspondence, documents and memo.
• Gather method statements and material specification from contractors for review.
• Update and control systematic personnel files for monitoring personnel movements.
• Updating the managers diary and organize daily appointments and meeting with other functional departments and representatives.

Banquet Waiter / Food Safety Officer at TV Food Chef, Inc.
  • Philippines
  • January 2008 to April 2008

• Plan manpower requirement for upcoming events.
• Check Proper attire and gesture for every event of all employees.
• Set proper table set-up for upcoming events.
• Monitor inventory of supplies and equipment’s of banquet department.
• Ensure safe procedure of the food preparation is being followed.

Service Crew at Golden Arches Development, Corporation
  • Philippines
  • May 2006 to May 2007

• Provide quality service keeping the customers from coming. Offer professional assistance to all the guests.
• Maintain the cleanliness of the store.
• Monitor proper FIFO of stocks inventory.
• Serves as team leader in every station assigned.

Education

Diploma, Marine Transportation
  • at Philippine Maritime Institute
  • March 2007

Specialties & Skills

Administrative Support
Administrative Duties
Office Work
Office Administration
MS Office Automation
ADMINISTRATIVE SUPPORT
CORRESPONDENCE
DOCUMENTATION
INVENTORY
SCHEDULING
SECRETARY
TECHNICAL SUPPORT
TELEPHONE
IOSH Certified
NEBOSH IGC Certified

Languages

English
Intermediate
Tagalog
Expert

Memberships

The Lord's Choir
  • Choir Member - Bass
  • March 2016
Philippine Society of Safety Professionals
  • Member
  • October 2016

Training and Certifications

IOSH Managing Safely (Certificate)
Date Attended:
November 2015
Nebosh International Certificate IGC 1 - 2 - 3 (Certificate)
Date Attended:
December 2015

Hobbies

  • Video Games
  • Watching Movies Online
  • Singing