Secretary
king Faisal Specialist Hospital
Total years of experience :12 years, 0 Months
Serves as primary contact for persons seeking appointments with the assigned supervisor arranging such appointment to avoid unnecessary interruption with supervisor schedule and referring visitors or telephone callers to subordinate personnel as necessary.
Other tasks:
• Screen incoming mails and reroutes to other units for action where appropriate
• Provides routine information from records to other organizational units as requested
• Proofreads documents generated within the department before distribution
• Manages the appointment book of assigned director and coordinator to include booking appointments, arranging meetings and venues and arranging catering request.
• Prepares papers and documents needed for a meeting. Types and distributes agendas and supporting documentation required for a meeting
• Maintains confidentiality of information and correspondence
• Types of documents reports and correspondence
• Utilize computers for variety of activities and applications such as ERP (ORACLE DATABASE)
• Maintain knowledge and records of current Hospital policies and procedures
• Participates in self and other education, training, and development as applicable
• Performs other related duties as assigned
PROVIDED SECRETARIAL COVERAGE FOR THE FOLLOWING DEPARTMENTS:
❖ Comparative Medicine Department Research Centre (CMD)
19 January 2020 - 27 February 2020
❖ Grounds Maintenance Department Utilities & Maintenance Division (GMD) - Riyadh
12 December 2019 - 16 January 2020
❖ Cost Accounting Section Office of the Chief Financial Officer Financial Affairs Department
12 November 2019 - 28 November 2019
Manage senior partner travel arrangement and meeting. Reserve and arrange conference for consultant and client via intra system HDVC and Condeco (reservation system) internationally. Responsible for taking details messages and instructions from clients and update the same to concerned person. Handle tasks, making appointments and maintaining executive schedule calendars and email correspondences.
Other tasks:
• Office management
• Manage inbound and outbound calls
• Receiving, identifying and sorting mails for consultants and clients
• Draft PowerPoint presentations and documents for executives
• Support Department Administrative Function
Report Directly to Executive Director and assist project manager and staff under Communication and Information Services Department. Provide clerical support in all project operations and Managed project availability and project allocation per team.
Task & Responsibilities:
• Staff Management support
• Recruitment
• Manage and maintain executive’s Calendar schedules and travel arrangement
• Administrative support and documentation
• Manage staff and project MONTHLY Allocation
Report directly to Executive Director. Provide clerical and administrative support to Finance Department. Support and prepare bank documentation and credit files. Corresponds and follow up insurance for shortage and damage claims of products items.
Task & Responsibilities:
• Manage executive calendar, meeting & travel arrangement.
• Arranged product and shipments items, insurance coverage, insurance claims & customs clearance.
Very Good in Ratings