Accounts Payable Lead
Fluor Corporation
Total years of experience :24 years, 3 Months
• Interfaced with procurement, contracts and project controls depts. on matters relating to invoices for processing in SAP.
• Coordinated with client regarding payments of invoices.
• Updated invoice log and PO/Contracts register for payments of invoices by client.
• Processed and booked purchase order, non-purchase order and contract invoices in SAP.
• Maintained employee leave schedule.
• Processed and booked airfare allowances of employees in SAP.
• Processed payments of airfare allowances and expense reimbursements of employees thru online banking system.
• Analyzed and cleared employee accounts monthly in SAP.
• Prepared and booked journal vouchers in SAP.
• Maintained monthly journal voucher log and sent copy to Corporate Office in Al-Khobar, Saudi Arabia.
• Prepared quarterly report of invoices for payment for cash projection purposes of the client.
• Prepared and booked in SAP accrual of unpaid invoices monthly.
• Custodian of cash in safe.
• Handled daily cash and bank transactions (riyal, US dollar and EURO).
• Acted as company bank representative.
• Withdrew cash for office use.
• Prepared daily physical cash count report.
• Prepared checks and money transfer orders (telex transfers) for payments to suppliers and employees.
• Allocated payments.
• Prepared monthly meal coupon inventory.
• Reconciled monthly materials and spares parts transferred to other sites and corporate head office.
• Prepared monthly cash disbursement forecast report for corporate head office.
• Prepared monthly actual payments to suppliers analysis report for corporate head office.
• Assisted the payroll section in cash withdrawal from bank, cash count and distribution of salaries.
• Matched invoice, purchase order and goods received note and verified for booking purposes.
• Booked suppliers’ bills for general store and direct charge.
• Reconciled store inventory accounts:
1) Spare parts Store
2) General store
3) Installation store
4) Permanent store
• Reconciled suppliers’ accounts.
• Composed memoranda for suppliers.
• Updated delivery notes to store system.
• Booked various accounts transactions.
• Prepared monthly bank reconciliation.
• Prepared and booked sale of scrap materials
• Prepared monthly store statistics analysis.
• Prepared monthly store transaction summary.
• Prepared monthly store surplus provision analysis.
• Processed company and private cars accident insurance.
• Composed internal and external memoranda
• Reported to the General Manager on all matters related to the financial activities of the company.
• Prepared the yearly financial statements (e.g. cost of goods sold. Income statements and balance sheet).
• Prepared the monthly payroll with deductions for withholding income taxes, SSS and Philhealth premiums and reviewed the weekly payroll.
• Maintained the cash disbursement journal, cash receipts book, general journal and general ledger.
• Prepared payments of taxes for the Bureau of Internal Revenue.
• Prepared monthly bank reconciliation statement.
• Prepared budgets on income and sales and prepared collection and expense forecast.
• Reviewed and endorsed office documents for approval and signature of the General Manager.
• Assisted the Chief Accountant in the preparation of income statement and balance sheet with the primary responsibility of preparing the supporting schedules.
• Handled the monthly inter-company reconciliation against nineteen (19) wholly owned and subsidiary companies and prepared balances and memoranda for confirmation.
• Monitored and checked computer entries and postings of fixed assets accounts (e.g. buildings, furnitures, and fixtures, computer installations, office equipments, machineries) and prepared monthly schedules with depreciations and net book balances for report to management.
• Monitored and checked computer entries and postings of owners’ real properties accounts (in Kuwait and abroad) and prepared monthly schedules for report to management.
• Monitored and checked computer entries and postings of partners’ accounts and prepared monthly schedules for report to management.
• Team leader of semi-annual physical inventory count in warehouses and shops.
• Prepared monthly sales analysis report.
• Looked after the soundness of the financial position with a regular report made to the Administrative Manager and head office in Riyadh.
• Custodian of funds with authority to disburse.
• Maintained the cashbook.
• Coordinated with the Chief of Office and head office on fund transfers and liquidations.
• Prepared monthly expense forecasts and summary of expenses.
• Checked the availability of funds in the blank with authority to withdraw.
• Checked and reviewed the computations of benefits of vacationists and paid the same.
• Provided the site operating funds of Jeddah football stadium and Jeddah King Fahad Coastal City.
• Composed internal memoranda and correspondences for the Administrative Manager
• Made reports on financial activities directly to the General Manager.
• Checked the accuracy of entries in the cash disbursement journal, cash, receipts book, general journal and general ledger.
• Prepared interim statement of cost of goods sold, income statement and balance sheet for the monthly Board of Directors’ meeting.
• Prepared annual financial statements (e.g. cost of goods sold statement, income statement and balance sheet).
• Composed the board report for the directors’ monthly board meeting.
• Prepared monthly sales budgets and expense and collection forecasts.
• Prepared monthly bank reconciliation.
• Determined raw materials used, work-in-process and finished goods inventories.
• Reviewed and endorsed office documents for signature of the General Manager.
• Composed internal memoranda and correspondences for clients and suppliers.
• Maintained the books of accounts on income and expenses.
• Audited daily transactions of tellers (i.e. deposit and withdrawal slips, encashed checks and debit and credit tickets of accounting sections.
• Dealt with checks and other money instruments negotiated with the bank for clearing for onward transmission to Central Bank of the Philippines.
• Classified, segregated, and processed tellers’ transactions.
• Processed checks and encoded MICRs for clearing.
• Typed various debit and credit tickets.
• Received incoming returned checks and informed clients of such returns.
• Processed various documents related to inter-branch clearing transactions at head office.
I graduated from Far Eastern University located at Manila, Philippines with a degree of Bachelor of Science in Commerce major in Accounting. Said university is one of the leading universities in accountancy and has consistently topped the licensure examinations for Certified Public Accountants administered by the Philippine Regulations Commission-Board of Accountancy.