Legal Officer / Contract Administrator
Malayang Law Offices
Total years of experience :40 years, 4 months
Reporting directly to the Managing Senor Partner of the Malayang Law Offices. Responsibilities include over-all management of the Law Office’s records, ensures that all cases being handled by the law office are booked to respective litigation lawyers on scheduled dates of hearings. Follow-up with the lawyers the prepared pleadings and documents and ensures timely submission to the courts.
Draft proposed contracts for concurrence of both the Client (or other Party) and the law Office. Closely administer executed contracts, ensure timely payments to the law office Cashier. Ensure contractual obligations are met by both parties.
Interviews prospective clients in order to familiarize with the facts of the incoming / accepted cases. Attends meetings for case briefings with the lawyers and Clients. Prepares draft of court pleadings and other court submissions as required and ensure concurrence and signatures of the lawyers prior to court submission dates. Attends court hearings, if necessary, particularly those not requiring personal appearances of a Lawyer. Attends court hearings as assistant to the appearing lawyers in many instances. Represents the law office in various quasi-judicial agencies upon instruction by the Managing Senior Partner.
Administers contractual claims and variation claims from clients, and other contracting parties.
Directly reporting to the Sr, Vice President for Luzon Operations of the Rider and Levett Bucknall Philippines, Inc.. Manages the Contract Administration Department of the company.
Job Description
1. Prepares and/or verifies accuracy, applicability and completeness of all bids and contract documents, in coordination with the respective Project Manager (PM) and/or Project Quantity Surveyors (PQS) of the QS Department as well as with the Purchasing & Logistics Departments.
2. Reviews all prepared contracts-related correspondences prior to release, in coordination with the respective Project Manager (PM) and/or Project Quantity Surveyors (PQS).
3. Coordinates with and give contractual advice to respective Project Manager (PM) and/or Project Quantity Surveyors (PQS) on contractual issues and concerns.
4. Whenever requested, necessary or applicable, attends project meeting/s with the PM and/or PQS to help resolve project contractual issues and concerns.
5. Prepares, maintains, monitors implementation and updates/enhances standard project documents, which include among others:
a. Invitation to Bid
b. Instruction to Bidders
c. Form of Bid
d. Form of Contract/Agreement
e. Special Conditions of Contract
f. General Conditions of Contract
g. Bill of Preliminaries
h. Trade Preambles (in coordination with Cost Engineer)
6. Monitors completion/execution of project contract documents; to maintain them, including contractual correspondences, for references and safekeeping
7. Conducts supervision and control to ensure that operational and quality policies are being carried out within my office and jurisdiction.
8. Safeguards the confidentiality of the organization’s Quality Management System (QMS) and ensure that staff under my office and jurisdiction comply with its procedures and instructions.
9. Reports regularly to the Senior Vice President; and to coordinate regularly with the respective department heads of the QS and Project/Construction Management.
10. Initiates improvement of Contracts Administration-related objectives and policies, formulate and propose long-term plans and programme for approval of the Board of Directors, including those related to employees’ training and development, new products and innovations.
11. Uplifts professionalism among all staff under my office and jurisdiction, to build a culture of excellence established on staff inputs and teamwork.
12. Exemplifies qualities that would encourage staff loyalty, teamwork and dedication to the organization.
13. .. (and more)..
AS Contracts Officer, I handled the EPC and O&M Contract administration and management of the Project on the EPC Contractor side. Reports to the Vice President and Head of the Procurement and Contracts Department.
Handled the implementation of the EPC and O&M Contracts between MGCJV and MGCAC (Megawide GMR Consortium Airport Corporation), the Project Owner. Prepares Monthly Progress Reports and Monthly Progress Billings. Conducts monthly progress meeting presentations. Validates monthly progress reports by the MGCJV Project Managers. Prepares and administers Variation/Change Orders.
Acted as Tender Officer for the procurement of Vendors and Subcontractors, through the ARIBA e-bidding platform, conducts sourcing and qualification evaluation of prospective Vendors and Subcontractors, prepares and issues RFI and ITB, facilitates contract negotiation, prepares and issues NTP/LOA, monitors and validates progress reports and billings of Subcontractors and Vendors.
Acted as Recruitment Advisor, I provided inputs and advises to HR Department regarding applicants’ qualifications after conducting interviews, technical examinations, and assessment with regards to the applicants’ qualifications. Assisted HR Department in sourcing applicants and maintaining applicants’ data base. Prepared technical exams for skilled positions and develops selection criteria.
Acted as Material Control Officer, I managed the QC, storage and availability of materials within the respective safe stock levels. I managed purchasing and logistics sections of the Project, monitored and ensured that equipment and materials are ordered, transported and delivered just on time as required at Project Site.
Acted as Assistant Legal Counsel, I provided support and assistance to the Legal Manager on legal matters in the operation of Megawide GMR-ISPL Construction Joint Venture (MGCJV).
Mega-project being handled in Cebu, Philippines:
Engineering, procurement and construction (EPC), operation and maintenance (O&M) of the Terminal 1 and Terminal 2 of the Mactan-Cebu International Airport Project in the Philippines.
Contract Specialist Expat PMC Consultant for EPC and O&M Contract implementation and project control engineering. Acted as Acting PMC Project Manager in cases where the PMC Project Manager (another Expat PMC Consultant) whenever he is out of the Project Site. Responsibilities included Contract/Project administration, procurement and logistics management, document control, engineering accounting, operation and maintenance, as well as assisting the company in recruiting manpower for the PMC through applicants sourcing and conducting job interviews. Conducted review of the Contractor’s Invoices and Monthly Progress Reports and Monthly Payment Applications.
Mega-project handled in Bandung, Indonesia:
Engineering, procurement and construction (EPC), operation and maintenance (O&M) of the 1 x 60 MWe Patuha 1 Geothermal Power Plant, and Steam Field located in Rancabolang, Bandung, Indonesia. Both steam field and power plant are owned and to be operated and maintained by Geo Dipa Energy.
Conducted preparation and review of outgoing letters to the Main Contractor and/or its Client based on the coordination inputs of each Department Heads of Jurong Engineering Limited, taking into consideration the contractual implications of each outgoing letters. Reviews incoming letters in coordination with concerned Department Heads and provide inputs as to the contractual implications of the incoming letters and the proposed reply.
Prepared Detailed Prolongation Claims as well as Disruption Claims of Jurong Engineering as Subcontractor to its Main Contractor, Samsung Engineering Company Limited.
Monitored and reviewed monthly project accomplishments, updates, reviews and submits Bill of Quantities, prepares, reviews and submits Monthly Progress Volume Report to the Main Contractor, progress calculations, inspection reports, progress site photos, Application for Progress Payment, Payment Status as well as Summary of Payments received, and Monthly Invoices.
Prepared cost estimates for Variation Works, initiates Approval of Variation Claims, monitors progress of Variation Works and submits Application for Payments of Variation Works.
Provided management and supervision over the Project’s Procurement and logistics as well as Documentation and Control departments.
Mega-Project handled in Skikda, Algeria:
Skikda Adaptation and Rehabilitation Project owned by Sonatrach as the client owner, with its Korean Main Contractor, Samsung Engineering Company Limited in Skikda, Algeria for the construction, installation, pre-commissioning, commissioning, operation and maintenance of 176, 500 Dia. Inch, 1, 842 Tons of Equipment and 1, 876 Tons of Steel Structure for the Oil & Gas Project (Equipment, Labor and Supervision only).
Served as a Technical Recruitment Consultant to Client’s Project/Account/Recruitment Officers for the technical qualification of applicants under their respective accounts, to serve and meet the Job Orders of Mayon’s global clientele.
Conducted personal or phone interviews with applicants and prepares the technical evaluation of the qualifications of each applicants applying to work abroad.
Assisted Client in sourcing out applicants in order to meet recruitment Job Orders from Principal Employers abroad. Attends Client’s Operations Meetings in order to provide inputs for technical and contractual matters as well as for operational & functional improvement of the existing recruitment protocols.
Conducted evaluation review of Client’s contracts and procurement documents; with its various Principals/Client abroad, with their local business partners & affiliates, and with their applicants as to their Employment Contracts; submits comments and recommendations to Client’s higher management.
Represented Client as Legal Officer to government offices and tribunals such as the Philippine Overseas Employment Agency (POEA), National Labor Relation Commissions (NLRC) etc. on contractual and technical recruitment matters, as well as arbitration and mediation proceedings for and in behalf on the Clients.
Acted as the HR Officer for the Client’s Table of Organization.
Acted as Camp Admin Manager for the accommodation facilities and applicants bound for deployment abroad while waiting for completion of their travel documents and their scheduled deployment flights. Monitored and ensured that facility supplies, tools, equipment and materials are ordered, transported and delivered just on time as required at Accommodation Site.
Served as a Technical Recruitment Consultant to Client’s Project/Account/Recruitment Officers for the technical qualification of applicants under their respective accounts, to serve and meet the Job Orders of Nation’s global clientele.
Conducted personal or phone interviews with applicants and prepares the technical evaluation of the qualifications of each applicants applying to work abroad.
Assisted Client in sourcing out applicants in order to meet recruitment Job Orders from Principal Employers abroad. Attends Client’s Operations Meetings in order to provide inputs for technical and contractual matters as well as for operational & functional improvement of the existing recruitment protocols.
Conducted evaluation review of Client’s contracts and procurement documents; with its various Principals/Client abroad, with their local business partners & affiliates, and with their applicants as to their Employment Contracts; submits comments and recommendations to Client’s higher management.
Represented Client as Legal Officer to government offices and tribunals such as the Philippine Overseas Employment Agency (POEA), National Labor Relation Commissions (NLRC) etc. on contractual and technical recruitment matters, as well as arbitration and mediation proceedings for and in behalf on the Clients.
Acted as the HR Officer for the Client’s Table of Organization.
Acted as Camp Admin Manager for the accommodation facilities and applicants bound for deployment abroad while waiting for completion of their travel documents and their scheduled deployment flights. Monitored and ensured that facility supplies, tools, equipment and materials are ordered, transported and delivered just on time as required at Accommodation Site.
the project’s resources; developing the project plan; and ensuring that the project is completed on time, within budget, and acceptable quality as well as in interfacing and coordinating with the company’s various Client Project Team and management, subcontractors, service providers, vendors and suppliers.
As Project Coordinator, other responsibilities included, management of the Project Team having HR, Administration and Purchasing & Logistics Executives, management of the Recruitment Team having 2 Recruitment Specialists and 2 Recruitment Assistants, Recruitment clerk, acts concurrently as Technical Interviewer/Evaluator of the HR Recruitment Team.
Project handled in Brunei:
Supply of project management and supervision, technical manpower requirements, equipment, tools and consumables for 2009-2010 SKS Wood - Brunei Shell Petroleum Offshore Campaign Construction, Operation & Maintenance Project.
Project handled in the Philippines:
Supply of project management and supervision, technical manpower requirements, equipment, tools and consumables for Cape Wood’s 2010 Malampaya OGP (Oil Gas Plant) & SWP (Shallow Well Platform) Maintenance Shutdown, re-start-up, Operation & Maintenance Project for the Shell Philippines Exploration B.V. (SPEX) Onshore/Offshore Facilities.
Other accomplishments with Cape East Philippines, Inc.
1. Key staff in the organization and set-up of English Proficiency Test and Assessment for the company’s applicants for skilled/technical positions.
2. Prepared the Technical Exam for company’s applicants for skilled / technical positions. The exam was adapted and incorporated to the company’s Personnel Quality and Assessment Manual.
3. Organized and commissioned the company’s in-house Training Modules for both Pipe Fitters and Flange Fitters in line with the company’s multi-skilling program for its technical / skilled personnel.
4. Recommended the company’s reduction from 40 days to 12 days processing of Welders Qualification Certificates from day 1 of trade testing until release of welder’s certificates.
I handled the over all project management of the daily operations of the integrated functions of all the project departments i.e. Construction, Project Cost & Control, Contracts & Procurement (concurrent as Contract Administrator/Legal Officer), Engineering, Commissioning, QA/QC, HSE, Equipment Services, HR (concurrent as Project HR Officer), Payroll, Security, Medical, Procurement, Logistics & Warehouse, and Site Property Development & Admin to ensure completion of the mega-project on or before the Mechanical Completion Date, within the operating budget and following contractual specifications.
Mega-Projects handled in Saudi Arabia:
1. 205, 000 Dia. Inch High Density Polyethylene Plant of Jubail Chevron Phillips, Inc. (client owner) with Korean Main Contractor Daelim in Saudi Arabia. Project Cost is 165 Million SAR (Equipment, Labor and Supervision only).
2. Three (3) Week - 50 Revamp Work Packages / 631 Tie-ins, Turn Around (TA) Project for Polypropylene Expansion Project owned by the joint venture of Tasnee - Saudi Polyolefins Company & National Petrochemical Industrialization Company. Project Cost is 100 Million SAR (Equipment, Labor and Supervision only for Pre-TA, TA and Post TA activities).
3. 260, 000 Dia. Inch Juaymah Gas Plant Expansion Project (Module IV and Offsite) for the Main Contractor Tecnicas Reunidas Gulf (TRG) owned by its client Saudi Arabia Oil Company (Saudi Aramco). Project Cost is 275 Million SAR (Equipment, Labor and Supervision only). The Project is for the construction, pre-commissioning, commissioning, operation and maintenance of the Juaymah Gas Plant Expansion Project.
Expat Project Management Consultant of Pertamina - Indonesia’s leading government energy company. Pertamina-Owner’s Engineer or Project Management Consultant for its steam field & power plant facility EPC project and community development programs. As Expat Project Management Consultant, renders technical assistance and consultancy services to Pertamina’s Project Management Team (PMT), such as:
a. Review, evaluation and administration of EPC Contract, FEED Document, and Contractor’s Technical Proposal, Consultancy Contract and other related documents.
b. Prepared and submitted Report on Qualification Evaluation of PMC Team Members (Indonesian National Engineers/Consultants), where qualification criteria were defined, individual qualification and experiences were assessed, and recommendation was made whether or not a particular team member should remain or be replaced in the PMC Team.
c. Prepared and submitted for approval by Pertamina PMT, monthly performance criteria for each PMC Team Members.
d. Preparation and submission of monthly performance evaluation of every PMC Team members including the performance evaluation reports of Expat Reliever for the Reunion Trips of the Expat Senior Electrical Engineer.
e. Recruitment of new PMC Team member / personnel for required replacement of PMC Team member/s I recommended for release, in consultation with Pertamina HRMD and approving government agency.
f. Participated with PMT in the design and establishment of PMC management and reporting system for approval of the concerned government agency.
g. Participated with PMT in the Standards definition and management of PMC QA/QC.
h. Management of the PMC deliverables for PMT, Main Contractor and subcontractors as per agreed design and monitoring system.
i. Participated in the study, review and continuing monitoring and management of the Hazard and Operability (HAZOP), and Risk Management programs of the Project.
j. I handled the timely delivery of PMC monthly, quarterly, semi-annually, annual progress reports in compliance with the reporting format and procedure of PMT, and concerned government agency.
As PMC Team Leader, I provided management and supervisory services to the project management consultant (PMC) team with 20 members, each occupying respective project discipline; mechanical, electrical, instrumentation and control, process, piping, civil, structural, geotechnical, HSE (Housekeeping, Safety & Environment), commissioning, contract development and administration and general support such as logistics & procurement, project HR administration, Information & Technology, project cost / control, QA/QC, and treasury. Coordinatedd and managed the inputs, activities, and outputs of each PMC Team Members. I handled the operation of the PMC project control coordination committee composed of the Team Leader, Contracts Engineer/Administrator, Legal Officer, Cost / Control Engineer, Treasury Officer, Warehouse and Procurement/Logistics Engineer.
As Sr. Mechanical Engineer, I directly led the consultancy and supervisory aspect of the Mechanical Team composed of the following discipline: mechanical, electrical, instrumentation and control, process, commissioning and piping.
Project handled in Garut, Indonesia:
• 23-month engineering, procurement and construction (EPC), installation, testing, commissioning and operation & maintenance O&M of the 1 x 60 MWe Kamojang IV Geothermal Power Plant, Steam Field and construction of Community Development Projects located in Kamojang, Bandung, Indonesia. Both steam field and power plant are owned and thereafter operated and maintained by P.T. Pertamina. The Community Development Projects (local government office buildings, schools, public mosque, roads, etc.) are owned and thereafter operated and maintained by respective local governments and or community leaders. EPC Project Cost is 75 Million USD. The Main Contractor is P.T. Rekayasa. Industry.
Overall project management and cost & contract negotiation & administration, from contract (and sub-contract) development, preparation, tendering, negotiation and award, basic and detailed engineering design review, procurement and delivery, warehousing and logistics, mobilization, field project implementation / execution, pre-commissioning, commissioning and testing, operation and maintenance, until project acceptance. Building administration, property development & admin management, technical recruitment & project HR administration and camp site supervision.
Projects handled:
• HVAC and Electro-mechanical Building Systems.
a) 60 Tons for the Guijo Building, a 5-storey office and commercial building in Makati City
b) 225 Tons for the Medical Arts Building, a 4-storey Calamba Medical Center (with complete hospital facilities) in Calamba, Laguna.
c) 230 Tons for the Armed Forces of the Philippines (AFP) Cooperative Building, - 4 storey office and commercial building inside the Central Business District of Fort Bonifacio in Makati City.
Professor of engineering and physical science subjects such as:
a. Heat Transfer
b. Power Plant Engineering
c. Industrial Process and Control
d. Machine Design
e. Legal Management
f. Thermodynamics
g. Mathematics
h. Physics
i. Refrigeration and Air-conditioning Systems and Design
j. Engineering Materials, Specifications & Contracts
k. Engineering Economy
Attended teaching demonstration by teacher-applicants, conducts interview and evaluation, and submits recommendation to the Dean’s Office.
Acted as Adviser to student organizations such as the Philippine Society of Mechanical Engineers (PSME), Philippine Association of Mechanical and Electrical Engineers (PAMEE), etc.
Acted as Adviser for the Mechanical Engineering Department for the School’s Annual Technical Exhibition
Acted as Adviser for students’ technical field trips and social and community services.
Conducted interview and evaluation of incoming freshmen-students and transferees and submits recommendation to the Dean’s Office.
Job Description:
Project management, cost & contract administration & management, procurement, warehouse and logistics, coordination, negotiation, drafting, correspondence, planning, scheduling and recruitment of site project technical personnel and project HR admin & management as well as camp site supervision.
Contract development, evaluation, review and coordination for the implementation and monitoring of EPC contracts, power plant BOT (built-operate-transfer), material and equipment purchase contracts, etc.
Review of power plant and infrastructure design and specifications.
Progress monitoring of power plant construction, testing, commissioning, operations and maintenance for compliance of contracts terms and conditions.
Coordination for the programs required for the acquisition of needed government permits such as the EIACC (Environmental Impact Assessment Compliance Certificate). Responsibility is to ensure that international good practice is achieved to safeguard environmental and social / community interests in accordance with the Implementing Rules and Regulations (IRR) of the Department of Environment and Natural Resources (DENR), in harmony and coordination with other related programs and projects of PNOC-EDC and other govermnent agency such as the Department of Energy (DOE), Energy Regulatory Commission (ERC), National Power Corporation (NPC) etc. responsible for safeguarding environmental and social interests.
Representative in the review of technical assistance undertaken by concerned government agency and international financial institution such as the JBIC, OECF, DBP, etc.
Acted as Coordinator in providing assistance and briefing to concerned government agencies / departaments such as the City/Town Mayors and officials, DOE, ERC, NPC, etc.
Projects handled in the Philippines:
• Selection of Bidders for the International competitive bidding for the 40 MWe Northern Negros Geothermal Power Plant in Bacolod City participated by the following companies: Fuji, Mitsubishi, Ormat and Marubeni.
• Implementation of BOT, O&M and PPA Contracts for the 50 MWe Mindanao-I Geothermal Power Plant (M1GPP) in Kidapawan City.
• Implementation of EPC Contract, project implementation, commissioning, and O&M of 50 MWe Mindanao-II Geothermal Power Plant (M2GPP) in Kidapawan City
• Commissioning, testing, O&M and safety of PNOC-EDC-M2GPP steam fields, plant output stations, utility equipment, and wastewater treatment & disposal system in Kidapawan City.
• Drafting, contract development, coordination, planning, scheduling and construction supervision for the EPC and O&M of the 40 MWe Northern Luzon Wind Power Plant Project
Projects handled in Japan:
• Finalized Technical Bid Documents and prequalification of bidders for the 40 MW Northern Negros Geothermal Power Plant.
• Field evaluation of the 30 MWe Yamagawa Geothermal Power Plants.
I handled the piping design, layout and installation; design, fabrication and installation of storage and reaction vessels; design and installation of mechanical equipment, plant commissioning, operation & maintenance and safety 33under industrial, commercial and power sector.
Conducted review of the design and specifications of the assigned projects to ensure contract compliance.
Provided assistance in the cost, contract administration and warehouse & logistics/procurement of the projects handled.
I did the interview, screening, selection and recruitment of technical personnel needed for the project. Assisted HR Department in providing inputs for the performance assessment of personnel being supervised. Acts as HR representative at the project site.
I handled the supervision / administration of 30 to 50 project personnel at project site and at camp site.
Projects handled:
• Palm Oil Project - Fats and Oil Plant (in-house)
• Third-Emulsion Expansion Project (in-house)
• INC Temple HVAC and Electromechanical Building Systems
• Philippine National Railways, Manila to Cavite Railway Rehabilitation Project
• Shangri-La Hotel HVAC and Electromechanical Building Systems
• PNOC-EDC Geothermal Pipelines Interconnection
• SMC Fertilizer Plant
• PGI (Phil. Geothermal Inc.) Mechanical Gas Extraction System
• 3 MWe Isabela Natural Gas Power Plant
Professor of engineering and physical science subjects such as:
l. Heat Transfer
m. Power Plant Engineering
n. Industrial Process and Control
o. Machine Design
p. Thermodynamics
q. Mathematics
r. Physics
s. Refrigeration and Air-conditioning Systems and Design
t. Engineering Materials, Specifications & Contracts
u. Engineering Economy
Attended teaching demonstration by teacher-applicants, conducts interview and evaluation, and submits recommendation to the Dean’s Office.
Acted as Adviser to student organizations such as the Philippine Society of Mechanical Engineers (PSME), Philippine Association of Mechanical and Electrical Engineers (PAMEE), etc.
Acted as Adviser for the Mechanical Engineering Department for the School’s Annual Technical Exhibition
Acted as Adviser for students’ technical field trips and social and community services.
Conducted interview and evaluation of incoming freshmen-students and transferees and submits recommendation to the Dean’s Office.
Project Management Concentration Course. Project: Engineering, procurement and construction (EPC), installation, testing, commissioning and operation & maintenance O&M of the 1 x 60 MWe Kamojang IV Geothermal Power Plant, Steam Field and construction of Community Development Projects located in Kamojang, Bandung, Indonesia. Both steam field and power plant are owned and thereafter operated and maintained by P.T. Pertamina. The Community Development Projects (local government office buildings, schools, public mosque, roads, etc.) are owned and thereafter operated and maintained by respective local governments and or community leaders. EPC Project Cost is 75 Million USD. The Main Contractor is P.T. Rekayasa. Industry.
Bachelor of Laws, LLB. A postgraduate study equivalent to a Master's Degree. Projects handled in the Philippines: • Selection of Bidders for the International competitive bidding for the 40 MWe Northern Negros Geothermal Power Plant in Bacolod City participated by the following companies: Fuji, Mitsubishi, Ormat and Marubeni. • Implementation of BOT, O&M and PPA Contracts for the 50 MWe Mindanao-I Geothermal Power Plant (M1GPP) in Kidapawan City. • Implementation of EPC Contract, project implementation, commissioning, and O&M of 50 MWe Mindanao-II Geothermal Power Plant (M2GPP) in Kidapawan City • Commissioning, testing, O&M and safety of PNOC-EDC-M2GPP steam fields, plant output stations, utility equipment, and wastewater treatment & disposal system in Kidapawan City. • Drafting, contract development, coordination, planning, scheduling and construction supervision for the EPC and O&M of the 40 MWe Northern Luzon Wind Power Plant Project Projects handled in Japan: • Finalized Technical Bid Documents and prequalification of bidders for the 40 MW Northern Negros Geothermal Power Plant. • Field evaluation of the 30 MWe Yamagawa Geothermal Power Plants.
Design and Construction of the following Laboratory Projects: Mini-Wind Power Plant. Mini Ice Plant Mini-Airconditioning System (Indirect Type) Mini-Steam Turbine Generator