EXECUTIVE SECRETARY CUM ADMINISTRATIVE ASSISTANT
Yateem Optician (Head Office)
Total years of experience :12 years, 2 months
•Responsible for scheduling and managing the President’s calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office.
•Assists with background research and drafting of technical papers and reports, and other materials when needed.
•Works closely with the Advisors/HR Manager to the President.
•Proofreads, answers, and composes routine and complex correspondence both hand written and electronic, including directors communications and other partner related materials; prepares selective summaries and any follow-up actions for the President.
•Serve as a TRAVEL COORDINATOR of the Executive President and his family. Organizes and coordinates international/domestic travel and related requirements to include: flight tickets, hotel bookings, visas, airport transfers, expense reports.
•Arranging visa application for the Executive President and his family
•Supports and coordinates all directors’ activities including travel arrangements, dinners and transportation as needed, and coordinates directors and managers meeting arrangements.
•Performs administrative and general clerical duties to include but not limited to; transcribing dictation, scanning, copying, faxing and data entry. Collects and opens mail addressed to the Office of the President; forwards correspondence to appropriate staff for action.
•Completes various forms, including: purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, etc.
Supports the President in his membership on outside Boards and maintains memberships.
•Prepare correspondence and distributing to staffs and branches
•Prepare confidential and sensitive documents.
•Relay directives, instruction and assignments to the managers
•Creates and maintains filing systems.
•Undertakes special assignments/projects on a wide variety of issues as requested by the President.
•Monitoring the stock of workshop tools & machines, eyeglasses cleaning cloth, eyeglasses cases, refraction clinic items and clinic machine/devices.
•Contacting the supplier for ordering/purchasing e.g. Italy, Germany, Korea, China and local supplier.
•Solving the problems and request of the branches regarding technical issues on sensormatic machine, CCTV, Refractor machine etc.
•Arranging the job order and recruitment agreement of the recruitment agencies in Philippines, India and Nepal.
•Communicating with the recruitment agencies in the Philippines, India & Nepal. Browsing CV’s for pre final checking for the qualifications and coordinates with the Executive President & HR manager for final candidate selection.
•Sharing ideas on marketing plan and strategy during a meeting with the managers and directors.
•Point of contact between the contractor and mall management for the new project/shop to be open by the company
•Contributes to the excellent reputation of the President’s office through professional, friendly and respectful interactions internally and externally.
•Performs other duties as required
April 2008 - May 2009
• Encoding the supplier invoices in the Merlin System for GRN
• Coordinating with the accounts department for invoices tallying
• Making location out to the branches regarding the goods supplied to them
• Monitoring the stock position
• Arrange the price tag/sticker of the frames and sunglasses
- 10th Base Internet Shop
October 2006 - March 2008
• To assist customers
• Typing documents such as resume, thesis project etc.
• Receive call order through telephone. Get suggestion, comments & calling up those customers who had not been ordering for a months by offering them promos and discount. This is done through telemarketing.
Sangguniang Kabataan or SK is a sector in the government which created to help motivate the teenagers to develop their talents in such a way. SK group will a serve as a leader to the teenagers in the barangay. Mostly sports activities is the main focus and or project of this sector.
We have created a lot activities for the children and teenagers during summer break from school such as basketball, volleyball, chess and etc.
In the event such as fiesta, Christmas holiday in our barangay we always have a activities that we are assuring children will enjoy. We also focuses on how to keep intact our culture.
DMZ 89.1 FM Station (Dance Music Zone) Operation – Production Assistant GMA Network Inc. News & Public Affairs Department Program: Morning’s @ GMA Philippine Post Newspaper Advertising Department – Writer
Photography is part of the curriculum of my course. Basically it teaches us how to use camera for photo journalism, magazine, newspaper & etc.
