Administrative cum Sales Coordinator
Space Builders LLC
Total years of experience :15 years, 6 months
1) Maintain the updated records for the company like the trade license and tenancy contract of the office and be effective and organized filing system.
2) Handle company petty cash, need for urgent expenses.
3) Can make orders and prepare purchase orders to local suppliers thru phone and emails. Coordinates to suppliers for shipment or deliveries of the items.
4) Monitoring and maintaining all licenses and companies various documents.
5) Assists the Team to prepare Sales Quotations, Pro Forma Invoices, Delivery Orders and including sales reports as well.
6) Maintain and ensure up-to-date clients information and data
7) Monitor and update employee’s records for 201 files.
8) Handling confidential information in line with the company’s data security protocols.
9) Places, answers and screens telephone calls.
10) Filing and safekeeping of company’s important / legal documents.
11) Receives, screens, distributes mails/faxes to respective department/person.
12) Assists in day to day office activities and perform other duties as assigned.
- Summarize bill of quantity from prospective clients or contractors.
- Received inquires from clients thru emails and phone calls.
- Prepare quotation/s for the products needed by the clients.
- Follow-up quotation/s from the importer suppliers thru emails.
- Assist the Operation Manager and the Sales Manager with communication both written via emails and telephone calls.
- Do have knowledge of computer especially in MS Office and MS Outlook
- Typing works for all business correspondence, some other documents.
- Arranging and scheduling appointment as requested and preparing materials for the some marketing events and meetings.
- Safe keeping of confidential files and records of the company.
- Purchase all kind of bldg. materials that required by main contractor or engineer on site.
- Main in-charge in plumbing materials since it's a M.E.P contracting company.
- Helping the project coordinator preparing the quotations' for tendering proposal
- Evaluates quotations and prepares local purchase order / L.P.O. base on approve price including the terms of payments of prospective supplier or sub-contractor.
- Follow-up status of delivery and ensures that items are deliver according to required standard.
- Monitoring the price / cost of each items in the market and the available stock with help of the storekeeper or warehouseman on site.
- Canvass and negotiates prices including terms and conditions that should be stated on quotation from different sub-contractor and suppliers; start to office supplies, office equipments, and construction materials.
- Monitor price of the oil from time to time in the market. For all the equipments in rental and in house.
- Coordinating the project manager for the sub-contractor from surveyor, De-watering works, testing services, electrical contractor, earthworks (excavation and back-filling), civil works, fencing works, including the shifting of machinery from other workshop.