Assistant Finance Manager - Fixed Assets
Jumeirah International LLC
Total years of experience :19 years, 1 month
Daily Tasks:
Review all the requests related to Fixed Asset acquisitions and ensure that all requests are authorized and compliant with the Company SOPs.
Review all the requests related to Fixed Asset Disposals & Write off and ensure that all requests are authorized and compliant with the Company SOPs.
Approve all Purchase requisition related to Fixed Assets.
Track all capital expenditures and update all the concern stakeholders in regards to the CAPEX statistics and % of completion.
Ensure that Asset tagging exercise is done in compliance with the Company SOPs.
Ensure that the Cash flow forecasting related to Fixed Asset is strictly prepared and monitored. Variance between the budget, forecast and actual should be explained to all the concern stakeholders.
Represents Finance, in every meeting related to Capital Expenditures and guide all the respective Stakeholders with the proper Procedures in line with Company Policies and procedures.
Create a system of controls and procedures to ensure that the Financial Statements are fairly stated in accordance with International Financial Reporting standards (IFRS).
Researches and suggests ways to improve the existing procedures and systems in order to maintain Company best practice.
Reporting Tasks:
Ensure that proper depreciation is posted and recorded in appropriate fixed asset accounts.
Ensure that the month/year end closing is smoothly done and all accounts related to Fixed Assets are fairly stated in compliance with Company SOPs & IFRS.
Review and update the detailed schedule of fixed assets and accumulated depreciation.
Forecasting the cash flow and assist in the preparation of capital budgets.
Assist in annual budgeting process including forecasted depreciation.
Other related Tasks:
Conduct Fixed Asset verification and ensure that all issues are escalated and resolved in due time.
Review and prepare return on investment calculation for evaluating the capital projects.
To conduct a thorough audit of various financial transactions, records, journal entries, etc. related to Property plant and equipment.
Recommend to management any updates to accounting policies related to fixed assets.
Represents Finance Department during audits including preparation of audit schedules and responding to the queries related to fixed assets.
Supervises the work of the clerical and accounting colleagues and assists them in performing their accounting tasks effectively.
Conduct analysis related to fixed assets as requested by management.
Other tasks requested by Management.
Bill to Pay (August 2010 - August 2011)
1. Ensure daily process of all sales, royalties and commissions.
2. Reconcile transactions from fuel and bank cards posted to the ERP by the local cards accounting system.
3. Advise on any rejected debits on a daily basis.
4. Ensure Retailer services the appropriate settlement advice.
5. Follow up all failures and rectify or advise Retail Finance team.
6. Effectively communicate all processing issues on a daily basis to the Retail Finance team for direction / query resolution.
Property Management (February 1 - August 2010)
1. Responsible for Rental postings (Lease in - Accounts Payable) / (Lease out - Accounts Receivable).
2. Take over contract administration activities including generation of Accounts Payable and Accounts Receivable financial entries, tenant bills printing, etc.
3. Support to perform Accounts Payable and Accounts Receivable status of accounts reporting.
4. Maintain all customer master data
5. Attending scheduled weekly teleconference with the onshore units for the issues and pending issues within the week.
6. Process Ad-hoc and other expenditures related to property management.
General Accounting:
* Accounts Payable Documentation Including Actual Checks Preparation.
* Preparation for the Company Monthly Payroll for Regular Employees while Weekly Payroll for those Contractual Employees.
* Documentation of Daily Sales forwarded by the branch for immediate reconciliation.
* Preparation of Lead Schedules and Aging of Receivables and Payables.
* Preparation of Financial Statements (Monthly, Quarterly, Annually etc.) and other supplementary notes.
* Preparation of Bank Reconciliation, schedule of Fund Transfer and other Cash Transactions.
* Monitoring Cash Advances for Employees and Suppliers (Guided by the Company Own Policy for Liquidation)
* Monitoring General Ledger Accounts for Immediate Reconciliation to avoid Temporary Floatation in Acctg. System
* Preparation of Budgeted Financial Statements
Audit:
* Conducting Cash Count Audit either Surprised or Scheduled
* Physical Count for the Company Inventory and Supplies.
* Monthly Fixed Assets Count
* Conducting Investigation for Cash Shortage and other Employee Accountabilities.
Taxation:
* Preparation of Income Tax Return (Quarterly / Annually)
* Government Remittances E.g. 1601C, 1601CF, 1601E, SSS, Philhealth etc.
* Monthly and Quarterly Vat Remittances E.g. 2550M / 2550Q
* Responsible for Compliance as per BIR Tax Assessment
* Preparation of Expanded Witholding Tax and Related BIR Form 2307 for BIR Compliance.
Other Responsibilities:
* Supervising AR and AP Assistant
* Verify, Check and Sign AP Assistant Schedule for Payables
* Verify, Check and Sign AR Assistant Schedule of Sales Report
* Filling of Hardcopy for Related Files
* Reporting to Board of Directors about Company Performance, Financial Position, Cash Flows, Changes in Equity and other Supplementary Notes to Financial Statements.