Ruhinaaz Shaikh, HR administrator E-Filing

Ruhinaaz Shaikh

HR administrator E-Filing

Qatar Airways

Location
Qatar - Doha
Education
Higher diploma, Diploma in Interior Designing
Experience
8 years, 7 months

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Work Experience

Total years of experience :8 years, 7 months

HR administrator E-Filing at Qatar Airways
  • Qatar - Doha
  • My current job since February 2022
Filing Clerk at Qatargas Operating Company Limited
  • Qatar - Doha
  • July 2019 to November 2020

• Scan, update and upload employees’ documents in SAP HR System (E-filing).
• Provide clerical and administrative support to Human Resources executives.
• Respond to phone and email inquiries, receive and forward mail and courier packages.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, overtime)
• Receive, sort and/or distribute various correspondence to different departments as required.
• Compile and update new employees’ records into HR System (SAP)
• Organize documents into necessary folders and build files as necessary.
• Archive employees’ document files and maintain proper filing system in respective file rooms.
• Retrieving records on request and forwarding these to relevant departments.
• Deal with all requests to access employee personal files and maintain log in excel spreadsheet of
the borrowed files.

Design & Technical Assistant at Bluu Architects
  • Qatar - Doha
  • March 2017 to August 2017

• Administer the incoming/outgoing correspondences process.
• Administer a filing system for all documentations with the ability for fast and easy retrieval to
provide the same to Section staff as and when required.
• Assemble various document packages, prepare copies (controlled/un-controlled) for distribution,
and maintain record of the same.
• Handling projects with the team under the supervision of Sr. Interior Designer.
• Space planning of residential and office buildings to determine furniture fit out and overall room design, also contributed in 3D renderings.
• Worked on AutoCAD and Adobe Package for functional and aesthetic layouts and presentations.
• Regularly worked with architects to ensure functional and well-designed layouts.
• Monitoring the database and generating regular reports on the status of Key Issues.
• Organize meetings, assisting in the preparation of minutes of meetings, monthly status and ensure
distribution to all involved parties.
• Participate as a team in the development, review, improvement and implementation of business
processes and workflows.

Interior Designer at BBR Design
  • Qatar - Doha
  • August 2015 to November 2015

• Drawing site plans 2D/3D drawings in AutoCAD.
• Drawing the Perspective design and Rendering in 3DMax for client’s better view and idea.
• Meeting new & existing clients and determining their requirements.
• Delivering projects under strict deadlines and within the client’s budget
• Handling independent projects under the supervision of Sr. Interior Designer.
• Specialized in designing Commercial spaces and doing site visit.
• Coordinating and monitoring the work of both contractors and suppliers.
• Establish conceptual design direction, refine and develop interior design in conjunction with project manager and architectural team members.
• Site visit as required to document existing conditions, review construction progress, installation and punch walk through.
• Responsible for technical accuracy of interior documents, specifications and budgets for projects.

Admin & HR Assistant at Fikra Research & Policy
  • Qatar - Doha
  • April 2014 to November 2014

• Receive calls, handle emails, and coordinate with staff and managers.
• Prepare, record, check over and proofread correspondence, invoices, presentations, reports and relevant material.
• Record and prepare minutes of meetings.
• Screening phone calls, emails, letters and personal visits.
• Maintenance of the HR records and systems.
• Writing up contracts, including terms and conditions.
• Handling all confidential information in a professional manner.
• Having in depth conversations with people over the phone & face to face.
• Prepared high quality paperwork and documentation.
• Made travel arrangements & organized accommodation for senior managers. Organize travel schedules and book reservations.
• Determine and launch office procedures.
• Ability to organize & prioritize workload within any setting.
• Completing all tasks in a timely, organized and professional manner.
• Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations.
• Set up and uphold manual and automated information filing systems.
• Order workplace supplies and maintain record.
• Schedule and verify appointments and meetings of managers.

Administrative Assistant & Secretary at Sun Span / Gulf Energy Technology & Projects (GETP)
  • Qatar - Doha
  • June 2012 to March 2014

• Receive calls, handle emails, and coordinate with staff and managers.
• Prepare, record, check over and proofread correspondence, invoices, presentations, reports and relevant material.
• Ability to organize & prioritize workload within any setting.
• Completing all tasks in a timely, organized and professional manner.
• Prepare / Compile Tender documents and submissions for bid.
• Follow up Tenders and ongoing projects.
• Organize travel schedules and book reservations.
• Determine and launch office procedures.
• Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations.
• Set up and uphold manual and automated information filing systems.
• Order workplace supplies and maintain record.
• Schedule and verify appointments and meetings of managers.

Interior Designer at Solanki and Associates
  • India - Mumbai
  • October 2010 to March 2011

• Handling independent projects under the supervision of Sr. Interior Designer.
• Site visit of Residential & Commercial Spaces.
• Establish conceptual design direction, refine and develop interior design in conjunction with project manager and architectural team members.
• Site visit as required to document existing conditions, review construction progress, installation and punch walk through.
• Responsible for technical accuracy of interior documents, specifications and budgets for projects.

(Intern) Interior Designer at Tanveer Interiors
  • India - Mumbai
  • April 2010 to September 2010

• Assist in Designing & Site visit of Residential & Commercial Spaces.
• Experience in Designing Sleek Kitchens / Modular Kitchens.
• Estimated material requirements and costs, and presented design to client for
approval.
• Advised client on interior design factors, such as space planning, layout and
utilization of furnishings and equipment, and color coordination.
• Subcontracted fabrication, installation, and arrangement of carpeting, fixtures,
accessories, draperies, paint and wall coverings, art work, furniture, and related
items.
• Rendered design ideas in form of paste-ups or drawings.

Education

Higher diploma, Diploma in Interior Designing
  • at SNDT Women's University
  • August 2010
High school or equivalent, Higher Secondary School Certificate (Science)
  • at SNDT University
  • July 2008
High school or equivalent, Secondary School Certificate
  • at St. John’s Convent High School
  • July 2005

Languages

English
Expert
Hindi
Expert
Urdu
Expert
Arabic
Intermediate
Marathi
Expert

Training and Certifications

Diploma in Interior Designing (Certificate)
Date Attended:
April 2008
Valid Until:
September 2010
Set Designing (Certificate)
Date Attended:
April 2008
Valid Until:
September 2009

Hobbies

  • Exploring Internet
  • Reading
  • Music
  • Movies