HR administrator E-Filing
Qatar Airways
Total des années d'expérience :8 années, 8 mois
• Scan, update and upload employees’ documents in SAP HR System (E-filing).
• Provide clerical and administrative support to Human Resources executives.
• Respond to phone and email inquiries, receive and forward mail and courier packages.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, overtime)
• Receive, sort and/or distribute various correspondence to different departments as required.
• Compile and update new employees’ records into HR System (SAP)
• Organize documents into necessary folders and build files as necessary.
• Archive employees’ document files and maintain proper filing system in respective file rooms.
• Retrieving records on request and forwarding these to relevant departments.
• Deal with all requests to access employee personal files and maintain log in excel spreadsheet of
the borrowed files.
• Administer the incoming/outgoing correspondences process.
• Administer a filing system for all documentations with the ability for fast and easy retrieval to
provide the same to Section staff as and when required.
• Assemble various document packages, prepare copies (controlled/un-controlled) for distribution,
and maintain record of the same.
• Handling projects with the team under the supervision of Sr. Interior Designer.
• Space planning of residential and office buildings to determine furniture fit out and overall room design, also contributed in 3D renderings.
• Worked on AutoCAD and Adobe Package for functional and aesthetic layouts and presentations.
• Regularly worked with architects to ensure functional and well-designed layouts.
• Monitoring the database and generating regular reports on the status of Key Issues.
• Organize meetings, assisting in the preparation of minutes of meetings, monthly status and ensure
distribution to all involved parties.
• Participate as a team in the development, review, improvement and implementation of business
processes and workflows.
• Drawing site plans 2D/3D drawings in AutoCAD.
• Drawing the Perspective design and Rendering in 3DMax for client’s better view and idea.
• Meeting new & existing clients and determining their requirements.
• Delivering projects under strict deadlines and within the client’s budget
• Handling independent projects under the supervision of Sr. Interior Designer.
• Specialized in designing Commercial spaces and doing site visit.
• Coordinating and monitoring the work of both contractors and suppliers.
• Establish conceptual design direction, refine and develop interior design in conjunction with project manager and architectural team members.
• Site visit as required to document existing conditions, review construction progress, installation and punch walk through.
• Responsible for technical accuracy of interior documents, specifications and budgets for projects.
• Receive calls, handle emails, and coordinate with staff and managers.
• Prepare, record, check over and proofread correspondence, invoices, presentations, reports and relevant material.
• Record and prepare minutes of meetings.
• Screening phone calls, emails, letters and personal visits.
• Maintenance of the HR records and systems.
• Writing up contracts, including terms and conditions.
• Handling all confidential information in a professional manner.
• Having in depth conversations with people over the phone & face to face.
• Prepared high quality paperwork and documentation.
• Made travel arrangements & organized accommodation for senior managers. Organize travel schedules and book reservations.
• Determine and launch office procedures.
• Ability to organize & prioritize workload within any setting.
• Completing all tasks in a timely, organized and professional manner.
• Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations.
• Set up and uphold manual and automated information filing systems.
• Order workplace supplies and maintain record.
• Schedule and verify appointments and meetings of managers.
• Receive calls, handle emails, and coordinate with staff and managers.
• Prepare, record, check over and proofread correspondence, invoices, presentations, reports and relevant material.
• Ability to organize & prioritize workload within any setting.
• Completing all tasks in a timely, organized and professional manner.
• Prepare / Compile Tender documents and submissions for bid.
• Follow up Tenders and ongoing projects.
• Organize travel schedules and book reservations.
• Determine and launch office procedures.
• Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations.
• Set up and uphold manual and automated information filing systems.
• Order workplace supplies and maintain record.
• Schedule and verify appointments and meetings of managers.
• Handling independent projects under the supervision of Sr. Interior Designer.
• Site visit of Residential & Commercial Spaces.
• Establish conceptual design direction, refine and develop interior design in conjunction with project manager and architectural team members.
• Site visit as required to document existing conditions, review construction progress, installation and punch walk through.
• Responsible for technical accuracy of interior documents, specifications and budgets for projects.
• Assist in Designing & Site visit of Residential & Commercial Spaces.
• Experience in Designing Sleek Kitchens / Modular Kitchens.
• Estimated material requirements and costs, and presented design to client for
approval.
• Advised client on interior design factors, such as space planning, layout and
utilization of furnishings and equipment, and color coordination.
• Subcontracted fabrication, installation, and arrangement of carpeting, fixtures,
accessories, draperies, paint and wall coverings, art work, furniture, and related
items.
• Rendered design ideas in form of paste-ups or drawings.
