Facilities, Administration and Procurement Manager
Hyundai Mobis
Total years of experience :18 years, 10 months
Heading complete Facilities, Administration and Procurement departments, responsible for whole gamut of General Administration, Safety, security and House Keeping. Have extensive experience in building management, Facilities upkeep, HVAC, security systems, Budgeting, Procurement and financial year planning
Responsible for day to day operations at the facility, nodal contact for operational issues, and review of
vendor performance with Initiate remedy for the facilities operations during the shift.
One point of contact for Finance and Accounting and co-ordination with onsite Finance team for approvals.
Joining formalities of new joiness (ID cards, Business cards, seat allocation, welcome lunch etc)
Recruitment, On boarding and Talent acquisition.
Compiling & summarizing the MIS Report that includes Facilities Commercial Billing, formulating SOP,
SLA for vendors & Incident Reports.
Vendor Payments, TDS payments of vendors, PF PT and other payments
One point of contact for all SEZ related works, imports, Bond register updation, Bill of Entry, Custom
Clearance and Liasoning with Govt bodies
Management of Cafeteria and cafeteria vendors
Handling Hotel & Guest House Bookings for the New Joinees, Visiting employees as per the eligibility.
Work closely with facilities & Vendor in preparing work orders and Purchase orders to ensure that all the
complaints norms of the company are Adhered to while working at the premises.
Certifying all the Hotel & Guest House bills, taking the necessary Approvals and ensure payments are done in
time.
Ensure planning and execution of all preparation required for Conferences/Meetings/Events as well as VIP
visits scheduled.
Management of Keys & cubicles
Processing of Business cards
Stationary Management
Managing Events, Trainings & Interviews
Transportation
Issue and maintenance of company assets and Blackberry's
Responsible for day to day operations at the facility, nodal contact for operational issues, and review of
vendor performance with Initiate remedy for the facilities operations during the shift.
One point of contact for Finance and Accounting and co-ordination with onsite Finance team for approvals.
Joining formalities of new joiness (ID cards, Business cards, seat allocation, welcome lunch etc)
Recruitment, On boarding and Talent acquisition.
Compiling & summarizing the MIS Report that includes Facilities Commercial Billing, formulating SOP,
SLA for vendors & Incident Reports.
Vendor Payments, TDS payments of vendors, PF PT and other payments
One point of contact for all SEZ related works, imports, Bond register updation, Bill of Entry, Custom
Clearance and Liasoning with Govt bodies
Management of Cafeteria and cafeteria vendors
Handling Hotel & Guest House Bookings for the New Joinees, Visiting employees as per the eligibility.
Work closely with facilities & Vendor in preparing work orders and Purchase orders to ensure that all the
complaints norms of the company are Adhered to while working at the premises.
Certifying all the Hotel & Guest House bills, taking the necessary Approvals and ensure payments are done in
time.
Ensure planning and execution of all preparation required for Conferences/Meetings/Events as well as VIP
visits scheduled.
Management of Keys & cubicles
Processing of Business cards
Stationary Management
Managing Events, Trainings & Interviews
Transportation
Issue and maintenance of company assets and Blackberry's
Responsible for day to day operations at the facility, nodal contact for operational issues, and review of
vendor performance
Work closely with facilities & Vendor in preparing work orders and to ensure that all the complaints norms of
the company are adhered to while working at the premises.
Issue & maintenance of Blackberry & Cell phone inventory.
Supervision of overall housekeeping activities.
Supervision of food, beverages, & snacks, an active member of Food Committee.
Active part in Mock Fire drills.
Transportation for employee based on projects and shifts, roasters, routing, Point pickup & drops, Home pickand drops
Transport for Team outings, Company parties and Airport pick and drops.
Involved in developing of CRM(Software) for Cab services and laid clear process for Transport facility
Effective cost saving in Transportation sector by negotiating with vendors without compromising on
Employee ease
Purchase Orders/Lease Agreements/Visa Perdiem.
Responsible for pest control for the premises.
Issue and maintenance of Company paid voice connections.
Organizing Team parties and Annual Events.
Responsible for all Internet, Broadband, Landline connections.
Handling all day-to-day activities & corresponding on mail.
Generating reports and reporting directly to the Sr. Manager facilities of the company.
Maintenance of Gym Equipment & Recreation for Employees.
Responsible for day to day operations at the facility, nodal contact for operational issues, and review of
vendor performance with Initiate remedy for the facilities operations during the shift.
Compiling & summarizing the MIS Report that includes Facilities Commercial Billing, formulating SOP,
SLA for vendors & Incident Reports.
Handling Hotel & Guest House Bookings for the New Joinees, Visiting employees as per the eligibility.
Work closely with facilities & Vendor in preparing work orders and To ensure that all the complaints norms
of the company are Adhered to while working at the premises.
Certifying all the Hotel & Guest House bills, taking the necessary Approvals and ensure payments are done
on coordination with Finance Dept.
Provide a detailed summary status of calls on a daily/ weekly and Monthly basis.
Setting the right expectations and educating the customers through regular surveys & monitoring the
satisfaction level by In-depth diagnostic analysis.
Ensure planning and execution of all preparation required for Conferences/Meetings/Events as well as VIP
visits scheduled.
Management of Keys & cubicles
Processing of Business cards
Stationary Management
Managing Events, Trainings & Interviews.
Maintenance of all office equipments.
Dealing with the Insurance of company vehicles.
Supervision and booking of office guesthouses.
Responsible for hotel’s booking under special cases.
Issue & maintenance of inventory of system.
Responsible for the security of man and material.
Supervision of overall house keeping activities.
Supervision of food, beverages & snacks.
Transport management & parking allotments.
Printing /photocopy operation & stationary.
Responsible for pest control for the premises.
Handling all day-to-day activities & corresponding on mail.
Bachelor's in Public Administration, Political Science and Economics