Accountant
Amwaj Catering Services
Total years of experience :30 years, 11 Months
• • Review and Post Suppliers Invoice to ERP
• Prepare & Signed Invoice Registration & Processing Voucher (IRPV) for payment.
• Received Call from Supplier’s for Check payment inquiry.
• Monitor all Checks must be release to Supplier’s before it becomes Stale Check.
• Reconciled Suppliers Statement of Account (SOA) against Account Payable (A/P) Ledger.
• Communicate with Suppliers for Credit Note of Pending Invoices for various reason.
• Reply to Customer Email for Clarification and verification of unpaid invoices
• Month End Reconciliation of AP Batch Correction.
• Coordinate and Team work with other staff.
• Monitor the revenue accruals as per location are recorded at the end of the preceding month.
• Extract entries from the ERP and converted into an excel format to classify the accruals as per location and revenue account code as working sheet.
• Close monitoring of entries from ERP to ensure that all revenue accruals are match with the corresponding reversal entries.
• Close monitoring of sales invoice issued and posted in ERP to determine that sales variance are with in the allowable limit.
• Inquire a feedback from location concern when Actuals Sales and Accruals variance increase or decrease outside the allowable limit.
• Notify the chief Accounting of double entry, if any.
• Prepare and submit the updated weekly report of outstanding accruals and sales variance to the Chief Accountant.
• After the closed of monthly accounting period, prepare and submit the final report to monitor the progress and the balance of outstanding accruals.
• After the closed of monthly accounting period, prepare and submit the final report of sales variance for adjustment of revenue accruals on the succeeding month.
• Prepare the necessary reports on the all related tasks when required
• Other Job assignment by management.
•Accounting and Financial Management
• Established procedure for custodial and control of assets, records, loan collateral, and securities, in order to ensure safekeeping.
• Evaluate financial reporting systems, accounting and collection procedures, and investment activities, and make recommendations for changes of procedures, operating systems, budgets, and other financial control functions
• Supervise accountancy procedures, filing of documents, allocation of expenses, vouchers registration, balance checking, etc..
• Verify and compile monthly accounts balances from each base.
• Approve or reject, or coordinate the approval and rejection commercial invoices and personal loans.
• Develop and analyze information to assess the current and future financial status of firms.
Treasury:
• Evaluate the opening and closing bank balance.
• Oversee the management of bank accounts: money transfers, check balances, check authorization, and defining payment procedures
• Supervise the management of safes and cash: available amount, balance checks, security instructions;
• Assess monthly cash-flow needs for projects and operation expenditure and communicate with the management
• Oversee the flow of cash and financial instruments
Commitment of expenditure:
• Set up and formalize procedures for the commitment of expenditure, conform to company
• Procurement guidelines, set-up commitment ceiling in local currencies.
• Establish methods for payment according to local practices;
• Ensure that procedures are adhered to in terms of contracts and payments;
• Ensure that proofs of purchase are valid (contracts, orders, bills, invoices, delivery receipts, etc);
Budget Management
• Develop tables necessary for financial monitoring and for budget follow up within the mission;
• Manage the preparation of the company's budget
• Analyze gaps between planned budgets and actual expenses;
• Anticipate financial risks;
• Calculate and supervise the monthly actual cost of each account.
• Update the management and other department of budget performance.
• Ensure training and capacity building for finance team members in order to increase the level of technical ability and skills of budget controls
• Develop relevant budget management procedures within the team;
• Improve information flows within the department and with other departments of budgeted expenditures
• Primary responsibility is to prepare financial statements and supporting schedules according to monthly close schedule
• Facilitate and complete monthly close procedures
• Analyze revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis
• Prepare monthly account reconciliations
• Assist with analyzing financial statements on a monthly basis and report on variances • Assist with financial and tax audits
• Responsible for financial administration of multiple projects.
• Manage the operations accounting to include day to day financial and accounting operations, month end process, and periodic budget revision process.
• Project costing, budget management
• Cash flow management and analysis, compiling financial projections and general ledger and variance analysis,
• Review and sign all Journal Vouchers and Payment Con-currently before they are process for approval by management and posting.
• Approved all Petty Cash Expenses before payment to recipient.
• Review & Analyze construction contracts and agreements.
• Oversee the preparation monthly cost reports.
Prepare weekly and month end financial statements and accounts
• Monitoring spending, costs and budgets
• Preparation, delivery and day to day management of the company’s performance against the budget
• Analyzing the company’s financial performance
• Forecasting and planning future spending and profits
• Recommending ways to reduce costs and increase profits
• Provide external auditors with the company reports and financial data required for company accounts
• Provide effective management of the company's payroll, credit control, and bookkeeping systems.
• Review and sign all Journal Vouchers and Payment Con-currently before they are process for approval by management and posting.
• Approve all Petty Cash Expenses before payment to recipient.
• Prepare Fixed Assets Movements
• Review, audit and approve the monthly bank Reconciliations
• Ensure cash transactions are processed effectively to ensure the efficient cashflow
• Review and action A/R collections and where required support accounting and sales activity.
• Review through the daily ledger report all post-dated cheques issued to suppliers
• Ensure prompt response to all bank correspondence with complete archived document history
• Ensure all cheques are honored and that the company shareholders are informed in a timely manner of any risks effecting the company’s good standing and credit status
• Report on moving & non-moving balances in the trial balance
• Provide cost analysis on workshop operations, including but not limited to; LPOs processing, vehicle parts cost analysis, monitor the fleet movement through the daily reports which are prepared for the workshop and sent to the HO end of the day.
• Ensure that proper overtime payment schedules are submitted before the 25th of each
• Ensure that the fixed Assets register (Excluding the fleet cars register) is properly maintained, updated and reconciled.
• Review with the Sales Manager a weekly review of all debt accounts with invoices over 30 days.
• Ensure a full credit review of all companies requesting a credit facility with Budget Libya with recommendations for approval or rejection are approved by management and before payments are made to recipients.
• Submit to the management the monthly set of financial reports
• Prepare Operation reports which include details about the fleet and other operational details for the business
• Review monthly bank reconciliations
• Perform a surprise count on periodic basis.
• Monitor the A/R collections and follow-up with the related staff in accounting and sales.
• Ensure that the fixed assets register (excluding the fleet cars register) is properly maintained and updated and that it is properly reconciled to the accounts.
• Prepare, & reconcile on a monthly basis all Post-Dated cheques issued to suppliers.
• Ensure that daily cash collection are deposited at the bank.
• Ensure that all documents and correspondence with the related banks are updated in terms of CR, authorized signatories and other relevant data.
• Ensure that all issued cheques are honored and that the payments to creditors are made in a prompt and timely manner.
• Ensure the safe keeping of original vehicles registration cards and duplicate keys.
• Ensure that the Royalty and Fees to Budget HO is made in a timely manner and according to the Franchise Agreement Terms and Conditions.
• Follow up on a daily basis bank balance for any deficit or excess funds in order to provide better cash management practice.
• Check the moving & non-moving balances in the Trial Balance Reporting to the General Manager
General Responsibilities
• Responsible for all accounting and financial reporting of the corporation
• Responsible for supervising and monitoring all operational financial matters and general accounts.
• Ensure the successful implementation of administrative, accounting, budget, financial rules and regulations.
• Ensure a smooth and timely audit, ensuring a minimal management letter issues from the auditors.
• Responsible for upgrading and suggestions on how to further improve system efficiency and process improvement.
• Assists in administration of policies and procedures for the business and financial operations.
• To determine whether the company complied with tax laws and regulations for transactions and events that may have material effects on the financial statements.
• Direct, supervise, train and evaluate the performance of personnel within the Accounting, Payroll and Accounts Payable offices
Pre-Audit
• Control for disbursement to determine whether vouchers are properly supported with supporting documents.
• Ensure charging are properly classified to appropriate accounts.
• Ensure vouchers are all signed by authorized signatories
Post-Audit
Financial Statement Audits;
• To determine the un-audited financial statements are presented fairly the financial position, results of operation and cash flow or changes in financial position in accordance with generally accepted accounting principles.
• To determine whether the company complied with laws and regulations for those transaction and events that may have materials effect on the financial statements.
Financial Related Audits:
• To determine whether the financial reports and related items, such as elements, accounts or funds are fairly presented.
Performance Audit
• To determine whether the water district acquires, protects, and uses its resources at minimum operating cost and systematic manner.
Program or Effectiveness Audit
• To determine the extent to which the desired results or benefits of the program or activity established by the legislative or other authorizing body are achieved.
Other Functions
• Project Accountant - For Capital Projects..
Review and maintain project accounts in the accounting system
Maintain project-related records, including contracts and change orders
Authorize the transfer of expenses into and out of project-related accounts
Review and approve Contractors/Supplier invoices related to a project
Review and approve timesheets for work related to a project
Review and approve Progress Payment Report (PPR) against to Contractors Contract Price
Review account totals related to project assets and expenses
Report on project profitability to management
Close out project accounts upon project completion
Create and submit government reports and tax returns related to projects
Compile information for internal and external auditors, as required
• To assist in internal control activities such as to safeguard the asset, check the accuracy and reliability of accounting records..
• Review the trial balance forwarded by the bookkeeper.
• Received bills and supporting documents for review from suppliers or departments requesting payments.
• Forward all documents to the chief administrative division and general manager for approval.
• Review the monthly and quarterly financial reports and other supporting records
Duties and Responsibilities
• Maintain financial records related to receipts and expenditures for all utility functions such as;
*General Ledger * Billing Register *Voucher Register * Materials & Supplies Issue *Register *Check Register *Journal Vouchers *Cash Register
• Received the statement of expenditures and other supporting documents to be journalized and posted to the books of account.
• Check and verify supporting documents prior to the preparation of check vouchers.
• Records transactions from source documents to the journals. After balancing these journals, post the total amounts to the general ledger and the subsidiary ledgers.
• Prepares the journal vouchers for miscellaneous transaction, which were not taken up in the specialized journals.
• Prepares monthly bank reconciliation.
• Maintains records of employees’ advances.
• Maintains the inventory records of all fixed assets as to receipts, issuance and disposal.
• Prepare monthly depreciation of each fixed assets and properly posted to the property cards and the general ledger.
• At the end of each month, after ensuring that all documents have been received and posted, balanced, recapitulates sundry columns and rules the columns in each register. Files all documents.
• At the end of the month, prepare trial balance and regularly forwards to the accountant.
Philippine Registered Certified Public Accountant Passed: May 01, 1990 CPA Certificate License No. 82414 Board of Accountancy Certificate Registration No. 2185