HR Administrator
MHD
Total years of experience :5 years, 5 Months
• Manage the new employee process from offer letter through to joining instructions, induction and employment contract
• Creation of employee code, login ID for attendance on the biometric system and coordination for Access Card creation
• Ensuring accurate employee data is entered & updated into the HRM system (tailor made oracle system)
• Maintain the employee attendance in Time Attendance Access Control System (TAAC) and generate the attendance report for salary process
• Type memos and all HR letters, certificates, circulars
• Update/Amend absenteeism records (EL, SL and LWOP) in payroll system in coordination with Finance
• Liaising with Finance & Internal Audit division for employees proceeding on leave and separation
• Conducting exit interview process for resigned/terminated employees
• Coordinate & manage the Full & Final Settlement with the help of finance division and sending circular to other departments at the time of relieving of an employee
• Reporting directly to the CEO on a daily basis
• Coordinating with the Texmas office in Bur Dubai, schedule meetings & answer interoffice inquiries
• Independently handling correspondence/queries/meetings and liaising with the Government (JAFZA) and the Clients
• Overseeing full mobilization processes for 400 member companies in terms of visa’s (new and renewal), medicals, repatriation
• Assisting in all matters pertaining to new registration of companies (trade license) at Dubai Textile City and renewals of the same
• Developing and utilizing filing and retrieval systems
• Completion of special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results
• Improve program and service quality by devising new applications; updating procedures
• Approving, drafts, circulars
• Managing the office budget
• Provided complete, accurate, and inspiring information to candidates about the company and position being filled
• Coordinated on-campus recruitment efforts
• Attended career fairs for recruiting
• Served as the primary point of contact for recruits throughout the interviewing process
• Checking application forms, conducting pre-screening interviews (telephonically) and shortlisting potential candidates for detailed interviewing by hiring manager
• Performed detailed reference checks and/or reference analysis on selected candidates
• Assisted in extending offers of employment to selected candidates under the direction of the hiring managers
• Maintaining accurate and well-ordered documentation of all candidates.
• Administrative duties, correspondence and recordkeeping
• Develop a pool of qualified candidates in advance of need
• Post openings in newspaper advertisements, with professional organizations, and in other position appropriate venues
• Utilize the Internet for recruitment
