Head Of Planning
Elegancia
Total years of experience :15 years, 3 months
• Review all correspondence (Employer, Engineer) to ensure all issues are properly dealt with as required by the Contract Conditions, including preparation of response correspondence.
• Evaluate of changes and potential variations to assess requirements of recording information before start of work. Follow through on issues to ensure issuance of Variation Orders.
• Coordinate with all other department heads to ensure smooth processing and transfer of contractual information to and from the various departments.
• Give notice to the Engineer of specific probable future events and circumstances which may adversely affect the work, increase the Contract Price or delay the execution of the Works. Anticipation of future problems is an important part of project management.
• Assist all departments in the smooth running of the project and interpretation of information, contractual matters and correspondence.
• Initiates, coordinates and maintains Project List(s) of Deliverables including those for project procedures and plans, engineering, procurement, material submittals, method statements etc.
• Initiates and maintains Procurement Status Register.
• Assists in drafting subcontract agreements and negotiating subcontract prices.
• Assists in subcontracts administration and related correspondences, measurements, payment certification, closing final account etc.
• Coordinates and maintains Engineering Deliverables Status Register
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• Ensures that project records and diaries are maintained including photos, list of daily activities, climate conditions, utilized & idle resources, productivity, important events, verbal site instructions, etc.
• Monitors the Contract Scope of Work and any Variations thereto.
• Prepares and maintains Variations and Claims Registers.
• Collects, maintains and groups contemporary records necessary for assessment and substantiation of Variations and Claims.
• Prepares Variation and Claim submissions.
• Assists in preparing budget and current estimates and monitor any variances.
• Participates in preparing Project internal and external reports in the required format using the Project maintained records and information and the analysis thereof as necessary.
• Liaises with project different sections in project controls and commercial matters.
• Participates in preparing the Project Close-Out Report and Lessons Learnt.
• Performs any other related duties as assigned.
- Preparing project schedule, manpower and quantity reports
- Ensuring the preparation and presentation of the Critical Items Action Report
- Monitoring critical activities based on the project schedule and advice project management
- Preparing project schedule analysis and studies of problem areas
- Preparing and submitting updated work program and cash flow curve showing actual progress
- Identifying areas of weakness and establishing means and methods for recovery
- Monitoring day to day work progress and preparing the weekly and monthly program and report
- Preparing monthly report that reflects work progress summary
- Liaising with project site management and client counterparts for specific planning and scheduling tasks
- Reporting to Project Manager about the current work progress and making comparison between plan and actual progress
- Studying impact of alternative approaches to work
- Assisting in preparation work program, cash flow and manpower histogram for tenders
- Preparing Entitlement Programs for Extension of Time (EOT) and acceleration of works
- Evaluating claims with respect to time and produce claim analysis report accordingly
- Conducting progress meetings Internal & External
- Deliver and maintain consistent and realistic plans and control structure for the project.
- Experience in developing, analyzing, and maintaining schedules and Cost/Progress reporting systems.
- Prepares graphs, diagrams, and other exhibits to illustrate cost status and forecast requirements for Project Management and client.
- Understand the list of plans required to execute the assigned project sub-elements and their interface to other sub-elements.
- Performs analytical review and arithmetic checks of cost reporting documentation.
- Develop the activities logic resources and progress for the assigned project sub- elements leading to the creation of the baseline schedule and its subsequent maintenance.
-Develop maintain and comply with the planning and progress monitoring procedures.
-Conduct the schedule monthly progress update forecast critical path and trend analyses for assigned elements including any impact from interface areas.
-Implement and maintain the status reports.
-Provide regular and comprehensive schedule status reports to Project sub-element managers.
-Access and incorporate the impact of approved changes and any deviations from the key project targets and milestones including productivity monitoring and identification of alternate approaches to optimize the plans.
-Liaise with and challenge Project Engineering personnel to ensure proper understanding of the key schedule sensitivities and drivers.
-Develop contract key dates milestones and Shell plan dates that align with the overall project schedule.
-Participate in evaluating bid schedules and reviewing contractor plans to support contract award recommendations.
-Develop contract sections for planning and progress reporting.
-Review and verify contractors reported progress and ensure that this is reflected in the project schedule.
-Contribute to the translation of the project’s risk profile into the probabilistic risk model and understand the output including the key risk drivers for the possible range of schedule completion dates.
-Track the criticality of the main paths to completion and float consumption.
-Implement and utilize the Shell standard tools and processes.
-Provide input data for and participate in benchmarking activities.
-Contribute to close-out data to enable knowledge retention (lessons learned project data compilation) at completion of work.
-Understanding the scope of the project.
-Constructing a network of work appropriate for the specific project.
-Identifying the best series of events in the correct order for the project to finish on time and on budget.
-Presenting the schedule of work to others in the company and the client organisation involved with the project.
-Developing detailed yet simple to understand schedules and graphs.
-Producing visual aids to help explain the schedule of work, including bar charts and network diagrams.
-Using specialist computer software to help keep the project on course.
-Monitoring the progress of the project at different stages of its development.
-Making sure the achieved progress on the project fits the progress anticipated in the schedule.
-Keeping in contact with the project manager.
-Making adjustments to schedules if necessary.
-Liaising with individuals on the project (who may be in another country) via video conference.
-Providing advice to people involved in the project.
-Ensuring that all the separate elements of the project fit together and are working towards a common aim.
Civil Engineering