sana Ali

GULF NEWS - Al - Nisr Pulishing
I Serve as a HR Generalist and Secretary to the Director of MArketing and Sales in Marketing Department, My responsibilities include -
 Providing general administrative support to the HR dept, in Recruitment Process.
 Identify sources for qualified candidates.
 Assist recruitment specialist in screening eligible candidates
 Communicate requirements and duties to prospective candidates
 Prepare necessary documents, job description, screen tests and interview questions for the organization.
 Arranging interviews - room booking; coordination between the candidates & hiring managers.
 Drafting memos, emails, etc. in response to queries, complaints and requests for assistance.
 Performing routine clerical duties including the processing of mail, filing, photocopying, faxing, data entry,
scheduling of meetings related to recruitment procedures.
 Induction of new staff.
 Facilitating the training and development projects at Gulf News
 Travel Coordination and Ticket bookings
 Managing Documents like Travel Allowances, Expense Claims
 Reconcile payments and receipts to various parties on time.
 Fortnight Sales visit Tracking of Account Group Managers - Main Paper, Direct Marketing and Supplements
Department. ( 30 Employees)
 Monthly Tracking of Sales Visits Account Group Managers - Main Paper, Direct Marketing and Supplements
Department. ( 30 Employees)
 Processing the visiting cards for New Joiner and Existing Employees
 Commission Calculations ‐ Main Paper, Direct Marketing and Supplements Department
 Update internal operation procedures document as needed.
 Maintain logs and spread sheets for all office activities. Input applicant’s information into HR database.
 Coordinate with Manger to schedule team Performance meetings and to provide follow-ups.
 Processing Leave and Re‐joining Forms.
 Handling sensitive documents - Resignations.
 Responsible for managing client and candidate feedback forms.
 Secretary to the Director of Marketing and sales & Strategy Management
 Participate in recruiting events.
 Facilities Management - Processing Monthly Stationery, Rate cards, Brochures
 SAP Based Confidential Competitors Monitoring
 Processing ERP Requests and Manual Forms

As an admissions executive, I report directly to the Vice President of Admissions and Student recruitment. My duties are as follows.
 Generating reports for the top management for regular monitoring and evaluation of the University’s recruitment activities by generating Admission reports on a daily basis. Generating reports to monitor the Offers made, Confirmed application, Paid registrations, tuition fees payments and scholarship grants on a daily basis.
 Generating reports for the top management to analyse and review the versatility of student recruited on the basis of nationality, gender and educational background.
 Creation, Co-ordination and delivery of a programme of visits to schools, across the UAE, to provide students, teachers, parents with accurate information about the courses offered and about all of the aspects of studying at and applying to Amity University.
2 Sana Ali, \[Mobile: +971 505514819, +971 4 4318386, E-mail: sana.liaqath.\]
 Creation, co-ordination and delivery of a programme of student recruitment in key international markets as identified by the University.
 Co-ordination and representation at school/college-based, regional, national and international higher education and careers fairs on behalf of the University.
 Provide information regarding admissions requirements and program benefits to prospective students and parents via phone, mail and personal visits; follows up with mail or phone call, as appropriate.
 Counselling and face to face meetings with students and their key influencers on the curriculum and program offered by the university. Facilitating Students to choose a program in par with their educational background & personality also, ensuring parents satisfaction with the same.
 Providing information with regards to documentation requirements, degree options, transfer guidelines, scholarship information, visa requirements, transport facilities.
 Review admission applications, evaluate credentials and conduct interviews in accordance with university policies.

My responsibilities include -
 Training and Development Officer :
 Developing HR training and development strategies with line managers by considering immediate and longterm
staff requirements.
 Analysing training needs in conjunction with line managers.
 Planning, directing and delivering training and development programmes including staff inductions, to
accomplish the organisation’s goals.
 Developing individual training programmes that meet the skills gap identified through training needs
assessment.
 Designing and implementing appropriate e-learning strategies.
 Promoting an open knowledge-sharing environment that builds knowledge, skills and service for the benefit of
the organisation as a whole.
 Recruitment & HR Admin :
 Assisted the HR Manager & PRO and replaced her in absence.
 Establish and post job adverts on job search websites
 Assisting the HR Unit in updating and redrafting existing recruitment policies.
 Document preparation - job description; acid test; target landscape.
 Sourced candidates for interviews in both admin and Academic Section.
 Facilitated and Documented interviews.
 Assisted is salary and allowance Administration.
 Managing Employment Contracts & other confidential Documents.
 Processed Leave Request and Re-joining Forms.
 Assistant PRO:
 Well Versed with Tecom Freezone Visa - GSO - Online system
 Visa Applications - Student and Employees
 Visa Cancellation - Student and Employees
 Other Documents like NOC from Tecom, Travel Certificates
 Certificate and Attestation Procedures
 Travel Coordination and Ticket Booking
 Assist candidates in Visa stamping Procedures.